Create a project called T-200## in the Project Builder. Get to know the various ways of editing networks in the Project Builder.
1. In the Project Builder, use a template to create a project with the identification T-200##and description Turbine Gr##. Use the standard project
T-20001as a template and Turbine Model Group 1 as the project profile. Make sure that any assigned activities are also copied. The start date for your project is today. The finish date is one year later. Save project T-200##.
2. Open project T-200## Turbine Gr## in the Project Builder. Assign to the WBS element T-200##.1 Engineering and Design the following three activities:
Some of the engineering work for the rotating blades of the turbine is to be outsourced to an engineering company. Create an externally processed activity 1400for this with the description Engineering of Rotating Blades.
Use purchasing info record 5500000093.
Employees in your company are to perform a quality check on the outsourced engineering work. Create an internally processed activity 1500 for this with the description Quality Check on Rotating Blades. Plan 10 hours work at work center 2400 and a duration of 2 days for performing the check.
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Use costs activity 6000 with the description Service to plan additional costs amounting to EUR 4,000 for cost element 466000.
Assign this new cost activity 6000 Service using Drag & Drop to WBS element T-200##.5 Assembly Processing.
3. You have not yet created any temporal relationships between the activities you have created and other activities in your network. Create the following relationships:
In the Relationship Overview of the Project Builder, first create an FS
relationship from activity 5000 Assembly and Test Run to activity 6000 Service.
Then call up the network graphic and select the appropriate view. Choose just the display area, for example, and select the appropriate view for the activities.
In connect mode, create FS relationships between activities 1000 and 1400, 1400 and 1500, as well as 1500 and 4000.
Plan material costs for components that you will not assign to the activities until later on. On the Assignments tab page, enter EUR 150,000 and EUR 135,000as material planning values in activities 3000 Preliminary Orders and 3100 Material Procurement Plant Components.
Save the changes you have made to the project.
4. Optional: Answer the following questions on the network and activities in your project T-200##:
Which number is entered in your network for the MRP controller responsible?
In which internally processed activity in your project has a work center not been maintained?
Which purchasing group is responsible for purchasing the external service that you planned using activity 1400 Engineering of Rotating Blades?
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Solution 3: Activities and Networks
Task: Project T-200##
Create a project called T-200## in the Project Builder. Get to know the various ways of editing networks in the Project Builder.
1. In the Project Builder, use a template to create a project with the identification T-200##and description Turbine Gr##. Use the standard project
T-20001as a template and Turbine Model Group 1 as the project profile. Make sure that any assigned activities are also copied. The start date for your project is today. The finish date is one year later. Save project T-200##.
a) In the SAP menu, go to the Project System folder and open the Project Builder. Choose SAP Menu: Logistics → Project System → Project → Project Builder.
To create a project using a template, choose Create Copy Project. Enter the following data in the dialog box:
Field Name Values
Project Definition T-200##
Description Turbine Gr##
Start Today’s date
Finish Date Today + 1 year
Project Profile Turbine Model Group ##
Template Std. proj. def. T-20001
Leave other fields as they are
The With Activities indicator should be set. Confirm your entries and any warnings that appear regarding the finish date with Enter.
Hint: In the structure, you can now see various objects that were copied from the standard project:
• Project definition
• WBS elements
• Network header (with the provisional number, for example, %00000000001)
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• Activities
• Milestone Save your project.
2. Open project T-200## Turbine Gr## in the Project Builder. Assign to the WBS element T-200##.1 Engineering and Design the following three activities:
Some of the engineering work for the rotating blades of the turbine is to be outsourced to an engineering company. Create an externally processed activity 1400for this with the description Engineering of Rotating Blades.
Use purchasing info record 5500000093.
Employees in your company are to perform a quality check on the outsourced engineering work. Create an internally processed activity 1500 for this with the description Quality Check on Rotating Blades. Plan 10 hours work at work center 2400 and a duration of 2 days for performing the check.
Use costs activity 6000 with the description Service to plan additional costs amounting to EUR 4,000 for cost element 466000.
Assign this new cost activity 6000 Service using Drag & Drop to WBS element T-200##.5 Assembly Processing.
a) You are still in the Project Builder. The project you created earlier is displayed in the worklist under Last Projects Processed. To open your project, double-click T-200## Turbine Gr##.
Hint: If the system does not display all levels, fully expand the structure . To avoid having to carry out this step, you can enter a suitable value in the Project Builder options for the number of hierarchy levels to be displayed (Settings → Options).
In the structure, select WBS element T-200##.1 Engineering and Design. To create an externally-processed activity for this WBS element, go to the template area and choose External Processing (under Individual Objects → Activity). Enter the following data on the detail screen of the activity:
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Field Name Values
Activity 1400
Text (without caption) Engineering of Rotating Blades
Info Record 5500000093
Leave other fields as they are
Choose Enter to confirm your entries and that purchasing data should be read from the purchasing info record. The activity is created and is displayed in the structure underneath WBS element T-200##.1 Engineering and Design.
b) In the structure, select WBS element T-200##.1 Engineering and Design again. To create an internally-processed activity for this WBS element, go to the template area and double-click Internal Processing.
Enter the following data on the detail screen of the activity:
Field Name Values
Activity 1500
Text (without caption) Quality Check on Rotating Blades
Work Center 2400
Work 10HR
Normal Duration 2DAY
Leave other fields as they are Confirm your entries with Enter.
c) In the structure, select WBS element T-200##.1 Engineering and Design again. To create a costs activity for this WBS element, go to the template area and double-click Costs. Enter the following data on the detail screen of the activity:
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Field Name Values
Activity 6000
Text (without caption) Service
Amount 4,000 EUR
Leave other fields as they are
Confirm your entries with Enter. The activity is displayed in the structure underneath WBS element T-200##.1 Engineering and Design.
To assign the costs activity to WBS element T-200##.5 Assembly Processing, select activity 6000 Service in the structure, and holding the left-hand mouse button down, drag it to WBS element T-200##.5 Assembly Processing.
3. You have not yet created any temporal relationships between the activities you have created and other activities in your network. Create the following relationships:
In the Relationship Overview of the Project Builder, first create an FS
relationship from activity 5000 Assembly and Test Run to activity 6000 Service.
Then call up the network graphic and select the appropriate view. Choose just the display area, for example, and select the appropriate view for the activities.
In connect mode, create FS relationships between activities 1000 and 1400, 1400 and 1500, as well as 1500 and 4000.
Plan material costs for components that you will not assign to the activities until later on. On the Assignments tab page, enter EUR 150,000 and EUR 135,000as material planning values in activities 3000 Preliminary Orders and 3100 Material Procurement Plant Components.
Save the changes you have made to the project.
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a) Project T-200## Turbine Gr## is still open in the Project Builder. You have already selected activity 6000 Service in the structure. To create a relationship for activity 5000 Assembly and Test Run in tabular mode, choose Relationship Overview. In the Activity Selection area, select activity 5000 Assembly and Test Run and choose Create Relationship.
Hint: You can restrict the number of activities listed in Activity Selection by entering suitable criteria, such as activity number or activity short text. Alternatively, you can enter the activity number directly in the list of relationships and create the relationship in this way.
The activity number appears in the list of relationships. The Scs (successor) indicator is not set. This means that activity 5000 Assembly and Test Run is the predecessor of activity 6000 Service. FS (finish-start) is entered as the type of relationship.
b) To call up the network graphic, choose Network Graphic. In the network graphic, choose Settings → View → Display and then Complete View. If necessary, select the appropriate view for the activities. To do so, choose
Activities... and then small in the dialog box for the activity display.
To create relationships in graphical mode, choose Connect. The shape of the cursor changes (pencil). Holding the left-hand mouse button down, draw a line from the end of activity 1000 (predecessor) to the start of activity 1400 (successor). An FS relationship is then created between activities 1000 and 1400. Repeat this procedure to create FS relationships between activities 1400 and 1500 and 1500 and 4000. You can deactivate connect code by clicking a free space in the display area.
If necessary, adjust the complete graph. To do so, choose Adjust....
Then confirm the selected option Adjust Complete Graph with Enter.
c) To plan material costs, call up the detail screen of activity 3000 Preliminary Orders. To do so, double-click activity 3000 in the network graphic.
Choose Assignments and enter 150,000 in the Material Planning field.
To return to the network graphic, choose Back. Repeat this procedure to plan 135,000 for activity 3100 Material Procurement Plant Components.
To exit the network graphic, choose Back. If necessary, confirm the prompt asking you if you want to save the node items by choosing Yes. To save the changes you have made to project T-200##, choose Save.
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4. Optional: Answer the following questions on the network and activities in your project T-200##:
Which number is entered in your network for the MRP controller responsible?
In which internally processed activity in your project has a work center not been maintained?
Which purchasing group is responsible for purchasing the external service that you planned using activity 1400 Engineering of Rotating Blades?
a) To answer the questions, open project T-200## in the Project Builder. To open the project, go to the worklist (under Last Projects Processed) and double-click the project T-200## Turbine Gr##.
You can find the number of the MRP controller responsible on the Control tab page of the network header . The value 101 PP is defined for your network.
To display a list of all the activities in your network, choose the network header in the structure and then Activity Overview. On the Internal Processing tab page, all the internally-processed activities are listed in a table. No work center has been maintained for activity 4000 Production of Running Gear, Bearing, Valves. The activity is currently only used for planning dates. Later on, you will assign material components to the activity and then trigger the manufacturing process for materials in production.
Go to the External Processing tab page in the activity overview. In the Purchasing Group column (scroll the list to the right), you can see the value 001 for the purchasing group of activity 1400 Engineering of Rotating Blades. This purchasing group was copied from the purchasing info record.
If necessary, close your project with Back.
I n t e r n a l U s e S A P P a r t n e r O n l y I n t e r n a l U s e S A P P a r t n e r O n l y Lesson Summary
You should now be able to:
• Describe the tasks and structure of networks
• Use the Project Builder and network graphic to maintain networks