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You use the timecard automation module to process job step progression information using the stand-alone method. First, you must create employee groups that include the employees for which you want to process step progression information.

You also set up timecard automation rule sets to create the appropriate timecards for employees who move to the next job level during the processing period. J.D. Edwards provides the following predefined timecard automation rules that you can use when you set up rule sets for job step progression processing:

• Hourly

• Daily

• Pieces

You can use these three rule sets if you want to process job step progression requirements based on employees having completed a specified number of hours, days, or pieces before the system moves them to the next job level. If your organization wants to base step progression requirements on measurements other than hours, days, or pieces, you can create custom timecard automation rules.

Note

You need not set up timecard automation for job step progression if you are using the automatic method of processing step progression information. If you use the automatic method, the system determines job step progression information by using business functions that are included in the payroll process.

Creating Employee Groups for Stand-Alone Job Step Progression

To process step progression information for employees using the stand-alone method, you must create employee groups. Each employee group that you create should include employees whose job type step progression requirements are based on the same units of measure. You can create employee groups for employees whose step progression requirements are based either on hours, days, or pieces. You can also create employee groups for employees whose step progression requirements are based on a custom function. For example, you would have to set up a minimum of two employee groups to process step progression information for the following employees:

• Employee A must work 500 hours to progress to the next job level

• Employee B must work 1000 hours to progress to the next job level

• Employee C must work 90 days to progress to the next job level

You might want to create an employee group based on hourly requirements to process Employees A and B. You might also create an employee group based on daily requirements to process Employee C. However, you cannot include all three employees in the same employee group, as the requirements for them to move to the next job level are based on different units of measure.

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From the Periodic Processing menu (G07STEP2), choose Job Step Progression Groups.

1. On Work With Employee Groups, click Add. 2. On Group Type, click one of the following options:

• List Group

• Select Group

• Combo Group

3. Complete the steps for creating employee groups.

See Also

Working With Employee Groups in the Time Accounting Guide for information about how to create an employee group

Setting Up Rule Sets for Job Step Progression

To ensure proper time accounting and to ensure that employees are paid at the correct rate for all hours worked, the system processes step progression information using timecard automation rules. These rules are used to create new timecards for employees who meet the requirements of their current job level and move to their new job level during the processing period. By creating new timecards, you ensure that employees are paid the correct rate for the hours that they work in their current job level and for the hours that they work after moving to their new job level. The following predefined step progression rules are available: StepProgressionHoursRule _{This rule is used to process employees whose step progression}

requirements are based on the number of hours worked. The system applies all of the hours that an employee works that are associated with valid step progression pay types towards the requirements for moving to the next job level.

StepProgressionDaysRule _{This rule is used to process employees whose step progression} requirements are based on the number of calendar days that the employee has been in their current job level. Each day that an employee is assigned to a specified job level, including weekends and holidays, is counted towards the requirements for moving to the next job level.

StepProgressionPiecesRule _{This rule is used to process employees whose step progression} requirements are based on the number of pieces that the employee completes.

You can also create custom rules to process step progression information using step progression requirements that are specific to your organization.

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From the Periodic Processing menu (G07STEP2), choose Job Step Progression Rules.

1. On Work With Rule Sets, click Add. 2. On Rule Set, complete the following fields:

• Name

• Employee Group

• Starting Work Date

• Ending Work Date

3. Leave the following field blank for job step progression rule sets:

• Time Entry MBF Version 4. Click OK.

5. On Work With Rule Sets, choose the rule you just created and click Select. 6. On Rule Set, choose Add Call Custom from the Form menu.

• Overtime Rule Name

8. Complete the following field with the step progression processing rule that you want to use, and then click OK:

• Function Name

Processing Options for Job Step Progression Rules program (P186401) Defaults Tab

These processing options determine how the system processes time entry and interim information for step progression rules.

1. Time Entry MBF Version

Use this processing option to specify the default version of the Time Entry MBF to be used when timecards are added as this rule set is processed.

2. Process Interims for overtime processing N = Do not process Interims (Default) Y = Process Interims

Use this processing option to specify whether to include timecards associated with interim payments in the calculation of a rule set. If you choose to include interim payment

timecards, you must process those interim payments through a payroll cycle. Valid values are:

Y

Apply overtime rule to interim payment timecards N

Do not apply overtime rule to interim payment timecards

3. Copy account information

Y = Copy new time card account

information from the original time card Blank = Get account information from payroll AAIs

Use this processing option to specify how the system determines the account information (cost center, object account, and subsidiary) for newly created timecards. This processing option does not affect the account information for modified timecards. Valid values are: Blank

Retrieve the account information from the payroll AAIs. Y

Copy the account information from the original timecard to the new time card.

See Also

Creating Employee Groups in the Time Accounting Guide for additional information