CHAPITRE 4. Dispositifs et déroulement de l’expérimentation
4.3 Groupes expérimentaux
4.3.2 Classe de deuxième (2D)
Exercise Objectives
After completing this exercise, you will be able to:
• Make user settings for report selection.
• Check the expenses posted in Financial Accounting to each cost center in Controlling, in summary and line item reports.
• Navigate between different cost centers in a cost center report.
• Define an individual layout in the report.
Business Example
You want to display the expenses posted in FI to the cost centers using different reports. You also want to use some reporting tools that reduce the reporting workload and enable flexible evaluation of information.
Task 1:
You often call up reports that have the same selection criteria. To simplify the process, you can store these criteria as default values.
1. Store controlling area 1000 in the user settings, the current period as the Reporting period in the current fiscal year, and version 0, as Further entries.
2. Call the report Cost Centers: Plan/Actual/Variance. Check whether your selection criteria are transferred from the user settings.
Task 2:
Display the costs from the exercise activity on general ledger account posting in the report.
1. Execute the report Cost Centers: Actual/Plan/Variance for the cost center group B## in the cost element group Europe (1000) in the current period and for the plan version 0.
2. The report provides an overview of the costs in the entire consulting department. Use the variation function to display the costs of different cost centers. Then go to the summary report in cost center 301## (FI/CO Consulting).
Continued on next page
Q2/2006 © 2007 SAP AG. All rights reserved.
117
Unit 3: Event-Based Postings TFIN20_1
118
3. Call up the Actual line items for a report row. Which additional information on the cost element do you receive compared to the specifications in the summary report?
4. Display the original FI document. How many line items are on the FI document?
5. Display the cost accounting document for the same CO line item. How many line items are on the cost Accounting document?
What causes the difference in the FI document?
Remain in the line item display.
Task 3:
Define a layout in the line item report according to your requirements.
1. As you do not enter any quantities when posting, delete the Total Quantity Entered and Posted Unit of Measure columns, then include other columns of your choice.
2. Save your layout as Layout##, then enter a description for it. Indicate the layout as User-specific. This ensures that only you can use this layout.
3. Call up Select layout to check whether your layout is available for selection, as well as the SAP layouts.
© 2007 SAP AG. All rights reserved. Q2/2006
TFIN20_1 Lesson: Reports in Cost Center Accounting
Solution 8: Reports in Cost Center Accounting
Task 1:
You often call up reports that have the same selection criteria. To simplify the process, you can store these criteria as default values.
1. Store controlling area 1000 in the user settings, the current period as the Reporting period in the current fiscal year, and version 0, as Further entries.
a) Cost Center Accounting: Information System → User Settings b)
Basic data
Field Name or Data Class Values
Controlling Area 1000
Reporting period
Fiscal Year Current
Period Current
Further Entries
Plan version 0
Save your data!
2. Call the report Cost Centers: Plan/Actual/Variance. Check whether your selection criteria are transferred from the user settings.
a) Cost Center Accounting: Information System → Reports for Cost Center Accounting→ Plan/Actual Comparisons→ Cost Centers:
Actual/Plan/Variance
Continued on next page
Q2/2006 © 2007 SAP AG. All rights reserved.
119
Unit 3: Event-Based Postings
Task 2:
TFIN20_1
Display the costs from the exercise activity on general ledger account posting in the report.
1. Execute the report Cost Centers: Actual/Plan/Variance for the cost center group B## in the cost element group Europe (1000) in the current period and for the plan version 0.
a)
Field Name or Data Class Controlling Area
Fiscal Year From Period To Period Plan Version Cost center group
Program → Execute
Values
2. The report provides an overview of the costs in the entire consulting department. Use the variation function to display the costs of different cost centers. Then go to the summary report in cost center 301## (FI/CO Consulting).
a) Navigation on/off icon
In the navigation list, choose cost center 301##.
3. Call up the Actual line items for a report row. Which additional information on the cost element do you receive compared to the specifications in the summary report?
Answer: Position your cursor on a report row.
Double-click on Report row
Choose the Cost Centers: Actual Line Items report.
Additional information:
a) From which line items the overall total for the cost element results b) The offsetting account of the posting in question
Continued on next page
© 2007 SAP AG. All rights reserved. Q2/2006
TFIN20_1 Lesson: Reports in Cost Center Accounting
4. Display the original FI document. How many line items are on the FI document?
Answer: Position your cursor on a line item.
Environment → Source Document or Double-Click on Report Row 14 Line items
5. Display the cost accounting document for the same CO line item. How many line items are on the cost Accounting document?
What causes the difference in the FI document?
Remain in the line item display.
Answer: Position your cursor on a line item.
Environment → Document Environment→ Accounting Documents → Select Controlling Document → Expand Document
13 Line items
The credit posting on the balance sheet account is not relevant to Cost Accounting and is therefore not transferred to Management Accounting.
Task 3:
Define a layout in the line item report according to your requirements.
1. As you do not enter any quantities when posting, delete the Total Quantity Entered and Posted Unit of Measure columns, then include other columns of your choice.
a) Return to the line item display.
Settings → Layout → Change
Select Total Quantity Entered and Posted Unit of Measure in the line item report.
Icon Right arrow “Hide selected fields”
Go to the Hidden Fields list and select the fields you require.
→ Icon Left arrow “Show selected fields”
Copy icon.
Continued on next page
Q2/2006 © 2007 SAP AG. All rights reserved.
121
Unit 3: Event-Based Postings TFIN20_1
2. Save your layout as Layout##, then enter a description for it. Indicate the layout as User-specific. This ensures that only you can use this layout.
a) Settings → Layout → Save
Field Name or Data Class Layout
Name User-specific
Transfer further settings
Values Layout##
Select
122
3. Call up Select layout to check whether your layout is available for selection, as well as the SAP layouts.
a) Settings → Layout → Select
© 2007 SAP AG. All rights reserved. Q2/2006
TFIN20_1
Lesson Summary
You should now be able to:
Lesson: Reports in Cost Center Accounting
• Run totals reports and line item reports and explain additional functions in the information system.
Q2/2006 © 2007 SAP AG. All rights reserved.
123
Unit 3: Event-Based Postings