Display Tab
Date format - Choose the desired date format. Culture uses the regional settings on the computer that the program is running on.
Time format - Choose the desired time format. Culture uses the regional settings on the computer that the program is running on. Culture Fixed does the same, but displays a fixed length time even if the time has single digits (so instead of 9:00, it displays 09:00).
Hour format - Choose the desired hour format. The hour format (not to be confused with the time format) represents the hour totals.
Highlight shift segments that contain break - This option will display records in red if they contain a break (if a break exists after that record).
Display actual punch times in addition to rounded times - This option will display an Actual In column showing when the employee actually clocked in (before the time was rounded) and an Actual Out column showing when the employee actually clocked out (before the time was rounded). This option is only valid if you enabled rounding for the employee.
Even if this option is enabled, there must be at least one rounded record for these columns to appear (unless you enable the next option: “Display actual punch times even when they are the same as rounded times”).
Display actual punch times even when they are the same as rounded times - This option will display an Actual In column showing when the employee actually clocked in (before the time was rounded) and an Actual Out column showing when the employee actually clocked out (before the time was rounded) even if the time in and time out were not rounded. This option will only be available if Display actual punch times in addition to rounded times is enabled.
Ask for confirmation when deleting a shift from an individual - This option will display a message, asking you to confirm whether or not you want to delete the selected record (just in case you bumped the key by accident or highlighted the wrong record). If this is un-checked then there will not be a confirmation and the record will be immediately removed.
Shade even rows in the list for clarity - This option will shade every other row to make viewing a long list of records easier.
Shade alternating date groups in the list - This option will shade every other day (keep reading). For example, if there are three records on 9/22, three on 9/23, two on 9/24, 1 on 9/25, and 4 on 9/26 then, with this option checked the three records on 9/23 and the one record on 9/25 will be shaded. Below is another example that shows this option in effect.
You may not check both Shade even rows and Shade alternating date groups. Only one may be enabled at a time.
Shade color button - This option will open a palette of colors for you to select the color of the shade used by the previous two options: Shade even rows and Shade alternating date groups. By default, the color is a light gray.
Combine rates and shift premium in list - This option applies to users who have purchased the Shift Differential module. If a premium is applied to a record then this option will add the rate of the job code to the premium and display the total. If this is not checked then it will display the rate of the job code and the premium (e.g., it would display 8.00 + 0.50).
Display job code description in the list - This option will display the name of the job code after the job code number.
Display total hours for each day - This option will display the total hours for each day.
Display day of week for each time in/out - This option will display the day of the week before the date in and date out of each record.
Warn if the segment being added/edited will exceed accrual balance - This option will warn you that the change you are making is going to exceed the employee’s accrual balance.
Show the user id of the user that granted approval - This option will show the user that approved the record for each approval type (O, M, and I).
Include hours for clocked in segments in total hours – If this option is enabled, the hour totals found in the upper right corner of Edit Hours will include clocked in segments. If disabled, the hour totals will only include complete segments. Settings Tab
Show segment description in list - This option will display the description of the scheduled shift in the Schedule Information panel (lower right).
Show scheduled break lengths in list - This option will display the length of any breaks that were scheduled in the Schedule Information panel (lower right).
Show scheduled shift totals - This option will display the total for each scheduled shift in the Schedule Information panel (lower right).
Show scheduled week totals - This option will display the total hours scheduled for the week in the Schedule Information panel (lower right).
Perform punch rounding on added shift segments - This option will round the time in and out when adding a record if automatic or scheduled rounding is enabled.
Perform break rounding on added shift segments - This option will round the break length if break rounding is enabled.
Default “time in” when adding a new shift segment - The time entered here is the time in that will be entered by default when adding a new record.
Default “time out” when adding a new shift segment - The time entered here is the time out that will be entered by default when adding a new record.
If all of your employees do not have the same working hours, set the default times to reflect the time in and time out for the majority of your employees. This will save you some time when manually entering hours.
Reset clock in and out variance warnings if they are set to no longer appear - When editing a time that has been rounded, a warning will display that asks if the actual times should remain or be removed. There is an option to: Remember my selection and don’t ask again. If that is checked then the only way to reverse that (to display the warning again should you wish to change the selection) is by enabling this option: Reset clock in and out variance warnings) Once enabled, it will display the warning next time you edit a time that has been rounded.