EL TRIBUNAL DE JUSTICIA DE LA COMUNI- COMUNI-DAD ANDINA, en San Francisco de Quito, a los

T.A., D.A. and other facilities to the Social and Athletic teams taking part in the Sports activities of the IA & Ad. – It has been decided that in future the members of the outstation teams taking part in the Zonal/Inter-Zonal competitions conducted by the Department in various games will be allowed the following facilities:-

(A) For journey to the station where competition is held :-

(i) Actual II Class Railway fare (certificates for procuring concession facility will be supplied by this office as and when such facilities are restored by the Ministry of Railways, Railway Board).

(ii) Actual expenses on railway reservation and three tier Sleeper accommodation on production of reservation tickets issued by the Railway authorities. For the return journey, such charges may be paid in advance by the Convener on the basis of a certificate from the Manager of the team that in the event of non- utilization of facility by some/all of the team members, proportionate amount would be refunded to Government. The cash receipt for the amount actually paid to the Railways on account of Reservation and sleeper accommodation would be required to be submitted to the convener immediately after the completion of the Journey.

(iii) Actual bus fare up to the nearest rail head on both ends if the Head quarters of the Accountants General, etc., are not connected by rail.

Daily allowance to the members of the teams at Rs. 25 (Rupees twenty five only) per head to defray expenses on boarding, etc., charges for each period of 24 hours of absence from Headquarters. (Fractions exceeding twelve hours will be treated as fully day while fractions of twelve hours of less will be treated as half-a-day.)

(C) Other facilities –

(i) Free lodging facilities for the period of stay of teams in the competition will be arranged by the Convener from one day before the start of the competition and one day after completion of the competition or earlier in the event of a team being knocked out in preliminary rounds.

(ii) Incidental charges at Rs. 15 (Rupees fifteen only) lump per head for meeting expenses on porterages, cartages, etc., charges at both ends.

2. The outstation teams will be allowed –

(i) to arrive at the place of competition on the day preceding the day of their first engagement; and

(ii) leave on the day following the day of their last engagement in the competition.

[C.&A.G.’s No. 476-NGE. V/6-85, dated the 11th June, 1985.] Special Concessions

S.R. 35. A competent authority may, for special reasons which should be recorded, declare any particular Government servant or class of Government servants to be entitiled to accommodation of a higher class than that prescribed for his grade in Clause (b), (C) or (d) of rule 34.

Rate of Mileage Allowance

S.R. 36. Except in the case of journeys on transfer (the rules about which are contained in Section XI), the mileage allowance admissible to a Government servant in respect of a journey by rail, is a single fare of the class of accommodation actually used but not exceeding the fare of the class to which he is entitled, plus an allowance for incidental expenses calculated as follows: -

Not Printed. [See GIO under SR 51.]

GOVERNMENT OF INDIA’S ORDERS

(1) Payment of incidentals to cover on the way expenses abolished :- The system of paying incidentals to cover on the way expenses has been abolished. A Government servant on tour will draw the actual fare for journeys by rail, sea or air, or the revised rates of road mileage, as the case may be, and in addition draw daily allowance for the entire absence from headquarters starting from departure from headquarters and ending with arrival at headquarters to cover both on the way expenses as well as expenses for halt at out-station.

[G.I., M.F., O.M. No. 19030/1/73-E IV (B), dated the 29th June, 1974.]

(2) How the period of absence from headquarter computed – See Government of India’s Order (1), below SR 71.

(3) T.A. for Government servants accompanying foreign delegations/VIPs. – 1 Consequent on the increase in recent years in the number of visiting foreign delegations/VIPs to this country, the Government of India have had under consideration the question of laying down uniform terms to be granted by way of traveling allowance/daily allowance, etc., to Government servants who may be deputed to accompany such delegations/VIPs as liaison officers, etc.

2. It has been decided that the following terms may be granted to the accompanying Government servants in such case :-

(a) For journeys by rail –

The accompanying Government servant will, as far as possible, travel by the class of accommodation to which he is entitled under the normal rules. In cases, however, where it is considered absolutely necessary for the accompanying Government servant to travel in a higher class of accommodation than that the which he is normally entitled, e.g., travel by air-conditioned accommodation along with the members of the delegation, he may be allowed to do so with the prior sanction of the Administrative Ministry concerned.

(b) For journeys by road and by air -

The accompanying Government servant may, wherever necessary, travel by road and by air along with members of the delegation/VIPs.

(c) Allowance for incidental expenses on journeys -

No allowance for incidental expenses for the journeys by rail, road and air would be admissible to the accompanying Government servant. His expenses on food in transit and other essential incidental expenses, e.g. porter charges, will, however be met from Government funds as for the members of the delegation/VIPs.

(d) Boarding and Lodging arrangements at out-stations and daily allowance -

The accompanying Government servant should, wherever possible, make his own arrangements for boarding and lodging at an out-station, in which case he may draw the allowance admissible to him under the normal rules. Where, however, it is considered absolutely necessary that he should stay in the same hotel as the members of the delegation/VIPs, accommodation appropriate to his status may be arranged for him in that hotel. In such cases, the accompanying Government servant would be entitled to daily allowance at one-fourth of the normally applicable rate of both boarding and lodging have been provided at Government expense, in the hotel and at one half of such rate if only either boarding or lodging has been provided to him at Government expenses.

(e) At headquarters -

Government servants attached to visiting foreign delegations/VIPs will not be permitted to partake of boarding and/or lodging arrangements made for the delegation, at the headquarters of the government servants, nor will any daily allowance be admissible to them at the place.

3. Only such accompanying Government servants should be allowed the terms outlined above in respect of whom the Administrative Ministry concerned certified that for political, diplomatic security or other good and sufficient reason, it is necessary that his should be done.

4. These orders shall also apply to officers who may be deputed by the Ministry of External Affairs to accompany visiting State Guests, high dignitaries, etc., subject, however, to such supplementary instructions as that Ministry may issue from time to time regarding the accommodation arrangements at places of halt for the Government servants who accompany such dignitaries for liaison, security, etc., duties.

[G.I., M.F., O.M. No. F. 5 (94)-Estt. IV/1/57, dated the 28th August, 1958.]

(4) Rail-cum road service – 1. It has been decided that journeys by road on duty (including journeys on transfer) wherever rail-cum-road services exist and are controlled by the railway authorities should be performed on rail-cum-road tickets issued by the Railways and mileage allowance for the road portion of the journeys should be calculated as for journeys by rail. The cost of transportation of personal effects on transfer will, however, continue to be regulated under SR 116 (a) II (iii) for the road portion of the journey.

2. A question was raised whether the above decisions apply to the road journey between Pathankot and Srinagar performed on rail-cum-road tickets, though the road service is controlled by the Jammu and Kashmir State Government and not by the Railway authorities. It has been decided that the mileage allowance in the case of these journeys, as well as similar other road journeys on rail-cum-road tickets controlled by authorities other than the railway, should also be regulated in accordance with the above decision, so long as the tickets by the Railways are recognized by the other party and vice versa. (Details of rail- cum-road services and the fares charged are given either in the Time Tables and Guides of the individual Railways or in the relevant IRCA Coaching Tariff.)

3. In connection with the decisions contained in Paras 1 and 2 above, a doubt was expressed whether the traveling allowance in respect of the journeys performed by road between stations where rail-cum-road services exist (e.g., between Shillong-Pandu and Pathankot-Srinagar), would be admissible as for journeys by rail or under SR. 46, which prescribes the mileage allowance for journeys by road. It has been clarified, that the traveling allowance in respect of journeys performed by road between places not connected by rail on such routes should also be calculated as for journeys by rail as indicated in Para. 2 above. In other words, traveling allowance for the road portion of the journey by the Transport Service between Pathankot-Srinagar, Shillong-Pandu, etc., will be given at the same rates as admissible for a journey by rail, i.e., the fare of the appropriate class by the Transport Service.

4. In case a Government servant performs a journey by taxi, etc., between Pathankot and Srinagar, Pandu and Shillong, etc., and does not utilize the State Transport Service, he

would be entitled to road mileage as admissible under the rules, viz., at the rates prescribed in SR 46 limited to what he would have been entitled to had he traveled by the State Transport Service, as indicated in Para 3 above. This limit will, however, not apply where a Competent Authority certifies, on the analogy of GIO (1) below SR 31, that the journey by taxi, etc, was performed in the public interest.

5. It is further clarified, in consultation, with the Comptroller and Auditor – General that the provisions of Paras. 2 to 4 above are applicable on the routes where road services have been recognized by the Railway authorities for the issue for rail com road tickets, irrespective of whether –

(i) the return tickets are issued or not, or

(ii) the return tickets are issued for some portion of the year only, or

(iii) single direct rail-cum-road ticket is not issued by the railway authorities, or (iv) journeys are performed by private bus service on such routes.

(v) journeys are performed by private bus service on such routes.

(G.I., M.F., O.M. No. F. 5 (19) –E IV/55, dated the 18th August, 1955; O.M. No. F. 5 (108) –E IV/56, dated the 22nd October, 1956; O.M. No. F. 5 (26)-E. IV/58, dated the 11th April, 1958 and O.M. No. F. 5 (26)-E IV/58, dated the 18th August, 1959.]

AUDIT INSTRUCTION

(a) A terminal tax which is included in the railway or steamer fare forms part of the railway or steamer fare and should be allowed as such on all traveling allowance claims.

(b) The toll-tax charged by the Municipalities at Nainital, Mussoorie and Almora, Cantonment Boards of Lansdowne and Ranikhet, and Notified Area Committee or Pauri limited to the amount actually paid in each case, should be allowed in addition to the traveling allowance ordinarily admissible under the rules to Government servants proceeding on duty to the stations mentioned above.

[Para. 10, Sec. II of the Manual of Audit Instructions (Reprint)]

S.R. 37. Not printed.

Through booking

S.R. 38 when through booking involves the payment, for part of a journey, of rates for accommodation of a class higher than that to which the Government servant concerned is entitled, the Government servant may draw a single railway fare for the whole journey at the rate at which he is actually required to pay for the through booking, plus an allowance for incidental expenses at the rates prescribed in SR 36.

Special rates

S.R. 39. Not printed

SUB-SECTION (III) – MILEAGE ALLOWANCE FOR