June 22, 2020
GREATER VANCOUVER WATER DISTRICT (GVWD) BOARD OF DIRECTORS
REGULAR BOARD MEETING Friday, July 3, 2020
9:00 A.M.
28th Floor Boardroom, 4730 Kingsway, Burnaby, British Columbia Membership and Votes
A G E N D A1
A. ADOPTION OF THE AGENDA
1. July 3, 2020 Regular Meeting Agenda
That the GVWD Board adopt the agenda for its regular meeting scheduled for July 3, 2020 as circulated.
B. ADOPTION OF THE MINUTES
1. May 29, 2020 Regular Meeting Minutes
That the GVWD Board adopt the minutes for its regular meeting held May 29, 2020 as circulated.
2. June 5, 2020 Joint Special Meeting Minutes
That the GVWD Board adopt the minutes for its joint special meeting of the MVRD, GVS&DD, GVWD and MVHC Boards held June 5, 2020 as circulated.
C. DELEGATIONS
D. INVITED PRESENTATIONS E. CONSENT AGENDA
Note: Directors may adopt in one motion all recommendations appearing on the Consent Agenda or, prior to the vote, request an item be removed from the Consent Agenda for debate or discussion, voting in opposition to a recommendation, or declaring a conflict of interest with an item.
1Note: Recommendation is shown under each item, where applicable. All Directors vote unless otherwise noted.
Meeting 3 of 7
GVWD Board Agenda July 3, 2020 Agenda Page 2 of 2
1. WATER COMMITTEE REPORTS
1.1 Award of Contract Resulting from Tender No. 20-021: Construction of Kennedy Newton Main 72nd to 63rd Avenue
That the GVWD Board:
a) approve the award of a contract in the amount of $18,860,000 (exclusive of taxes) to Pedre Contractors Ltd. resulting from Tender No. 20-021: Construction of Kennedy Newton Main 72nd to 63rd Avenue, subject to final review by the Commissioner; and
b) authorize the Commissioner and the Corporate Officer to execute the required documentation once the Commissioner is satisfied that the award should proceed.
F. ITEMS REMOVED FROM THE CONSENT AGENDA G. REPORTS NOT INCLUDED IN CONSENT AGENDA H. MOTIONS FOR WHICH NOTICE HAS BEEN GIVEN I. OTHER BUSINESS
1. GVWD Board Committee Information Items and Delegation Summaries J. BUSINESS ARISING FROM DELEGATIONS
K. RESOLUTION TO CLOSE MEETING
Note: The Board must state by resolution the basis under section 90 of the Community Charter on which the meeting is being closed. If a member wishes to add an item, the basis must be included below.
L. RISE AND REPORT (Items Released from Closed Meeting) M. ADJOURNMENT/CONCLUSION
That the GVWD Board adjourn/conclude its regular meeting of July 3, 2020.
Minutes of the Regular Meeting of the Greater Vancouver Water District (GVWD) Board of Directors held on Friday, May 29, 2020 Page 1 of 5 GREATER VANCOUVER WATER DISTRICT
BOARD OF DIRECTORS
Minutes of the Regular Meeting of the Greater Vancouver Water District (GVWD) Board of Directors held at 9:37 a.m. on Friday, May 29, 2020 in the 28th Floor Boardroom, 4730 Kingsway, Burnaby, British Columbia.
MEMBERS PRESENT:
Burnaby, Chair, Director Sav Dhaliwal North Vancouver City, Vice Chair Director
Linda Buchanan*
Anmore, Director John McEwen*
Belcarra, Director Neil Belenkie*
Burnaby, Director Pietro Calendino*
Burnaby, Director Mike Hurley Coquitlam, Director Craig Hodge*
Coquitlam, Director Richard Stewart*
Delta, Director George Harvie*
Delta, Director Bruce McDonald*
Electoral Area A, Jen McCutcheon*
Langley City, Director Val van den Broek*
Langley Township, Director Jack Froese*
Langley Township, Director Kim Richter*
Maple Ridge, Director Mike Morden*
New Westminster, Director Jonathan Coté*
North Vancouver District, Director Lisa Muri*
Pitt Meadows, Director Bill Dingwall*
Port Coquitlam, Director Brad West*
Port Moody, Director Rob Vagramov*
Richmond, Director Malcolm Brodie*
Richmond, Director Harold Steves*
Surrey, Director Linda Annis*
Surrey, Director Doug Elford*
Surrey, Director Laurie Guerra*
Surrey, Director Doug McCallum*
Surrey, Alternate Director Brenda Locke* for Mandeep Nagra
Surrey, Director Allison Patton*
Tsawwassen, Director Ken Baird*
Vancouver, Director Christine Boyle*
Vancouver, Director Adriane Carr*
Vancouver, Director Melissa De Genova*
Vancouver, Director Lisa Dominato*
Vancouver, Director Colleen Hardwick*
Vancouver, Alternate Director Pete Fry* for Director Kennedy Stewart
Vancouver, Director Michael Wiebe*
West Vancouver, Director Mary-Ann Booth*
Commissioner Jerry W. Dobrovolny (Non-voting member)
MEMBERS ABSENT:
None
STAFF PRESENT:
Janis Knaupp, Legislative Services Coordinator, Board and Information Services Chris Plagnol, Corporate Officer
*denotes electronic meeting participation as authorized by Section 3.6.2 of the Procedure Bylaw
Section B 1
Minutes of the Regular Meeting of the Greater Vancouver Water District (GVWD) Board of Directors held on Friday, May 29, 2020 Page 2 of 5 A. ADOPTION OF THE AGENDA
1. May 29, 2020 Regular Meeting Agenda It was MOVED and SECONDED
That the GVWD Board adopt the agenda for its regular meeting scheduled for May 29, 2020 as circulated.
CARRIED B. ADOPTION OF THE MINUTES
1. March 27, 2020 Regular Meeting Minutes It was MOVED and SECONDED
That the GVWD Board adopt the minutes for its regular meeting held March 27, 2020 as circulated.
CARRIED C. DELEGATIONS
No items presented.
D. INVITED PRESENTATIONS No items presented.
E. CONSENT AGENDA
It was MOVED and SECONDED
That the GVWD Board adopt the recommendations in the following items presented in the May 29, 2020 GVWD Board Consent Agenda
1.1 Award of Detailed Design Services, Cape Horn Section Resulting from RFP No. 18- 101: Coquitlam Main No. 4 – South and Cape Horn Sections – Detailed Design, Construction and Commissioning Consulting Services
1.2 Award of Phase C - Construction Engineering Services for the Annacis Water Supply Tunnel
2.1 Audited 2019 Financial Statements
CARRIED The items and recommendations referred to above are as follows:
1.1 Award of Detailed Design Services, Cape Horn Section Resulting from RFP No. 18‐101: Coquitlam Main No. 4 – South and Cape Horn Sections – Detailed Design, Construction and Commissioning Consulting Services
Report dated April 20, 2020 from Roy Moulder, Director, Purchasing and Risk Management, Financial Services, and Goran Oljaca, Director, Engineering and Construction, Water Services, seeking GVWD Board approval to award Detailed Design for the Cape Horn Section of Coquitlam Main No. 4, in the amount up to
Minutes of the Regular Meeting of the Greater Vancouver Water District (GVWD) Board of Directors held on Friday, May 29, 2020 Page 3 of 5
$5,305,075 (exclusive of taxes), to CH2M Hill. Board approval to award subsequent phases will be sought at a later date.
Recommendation:
That the GVWD Board:
a) approve the award of a contract for an amount of up to $5,305,075 (exclusive of taxes) to CH2M Hill Canada Limited for Detailed Design for Coquitlam Main No. 4– Cape Horn Section, subject to final review by the Commissioner; and b) authorize the Commissioner and the Corporate Officer to execute the
required documentation once the Commissioner is satisfied that the award should proceed.
Adopted on Consent 1.2 Award of Phase C ‐ Construction Engineering Services for the Annacis Water
Supply Tunnel
Report dated April 20, 2020, together with report dated February 26, 2020 from Roy Moulder, Director, Purchasing and Risk Management, Financial Services and Murray Gant, Division Manager, Major Projects, Water Services, seeking GVWD approval to award Phase C, Construction Engineering Services, in the amount up to $17,881,271 (exclusive of taxes), to the Phase A and B project consultant, Hatch Corporation, for the Annacis Water Supply Tunnel.
Recommendation:
That the GVWD Board:
a) approve the award of Phase C, Construction Engineering Services in the amount up to $17,881,271 (exclusive of taxes) to the Phase A and B project consultant, Hatch Corporation, for the Annacis Water Supply Tunnel (Request for Proposal No. 15-127), subject to final review by the Commissioner; and
b) authorize the Commissioner and the Corporate Officer to execute the required documentation once the Commissioner is satisfied that the award should proceed.
Adopted on Consent 2.1 Audited 2019 Financial Statements
Report dated April 17, 2020 from Dean Rear, General Manager, Financial Services/Chief Financial Officer, seeing GVWD Board approval of the Audited 2019 Financial Statements for the Greater Vancouver Water District.
Recommendation:
That the GVWD Board approve the Audited 2019 Financial Statements for the Greater Vancouver Water District.
Adopted on Consent F. ITEMS REMOVED FROM THE CONSENT AGENDA
No items presented.
Minutes of the Regular Meeting of the Greater Vancouver Water District (GVWD) Board of Directors held on Friday, May 29, 2020 Page 4 of 5 G. REPORTS NOT INCLUDED IN CONSENT AGENDA
No items presented.
H. MOTIONS FOR WHICH NOTICE HAS BEEN GIVEN No items presented.
I. OTHER BUSINESS
1. GVWD Board Committee Information Items and Delegation Summaries It was MOVED and SECONDED
That the GVWD Board receive the “GVWD Board Committee Information Items and Delegation Summaries”, dated May 29, 2020, for information.
CARRIED J. BUSINESS ARISING FROM DELEGATIONS
No items presented.
K. RESOLUTION TO CLOSE MEETING It was MOVED and SECONDED
That the GVWD Board close its regular meeting scheduled for May 29, 2020 pursuant to the Community Charter provisions, Section 90 (1) (e) as follows:
“90 (1) A part of a board meeting may be closed to the public if the subject matter being considered relates to or is one or more of the following:
(e) the acquisition, disposition or expropriation of land or improvements, if the board or committee considers that disclosure could reasonably be expected to harm the interests of the regional district.”
CARRIED L. RISE AND REPORT (Items Released from Closed Meeting)
No items presented.
Minutes of the Regular Meeting of the Greater Vancouver Water District (GVWD) Board of Directors held on Friday, May 29, 2020 Page 5 of 5 M. ADJOURNMENT/CONCLUSION
It was MOVED and SECONDED
That the GVWD Board adjourn its regular meeting of May 29, 2020.
CARRIED (Time: 9:40 a.m.) CERTIFIED CORRECT
Chris Plagnol, Corporate Officer Sav Dhaliwal, Chair
39192521 FINAL
Minutes of the Special Joint Meeting of the MVRD, GVWD, GVS&DD, and the MVHC Board of Directors held on Friday, June 5, 2020 Page 1 of 4 METRO VANCOUVER BOARD BUDGET WORKSHOP
Minutes of the Special Joint Meeting of the Metro Vancouver Regional District (MVRD), the Greater Vancouver Water District (GVWD), the Greater Vancouver Sewerage and Drainage District (GVS&DD), and the Metro Vancouver Housing Corporation (MVHC) Board of Directors held at 9:04 a.m. on Friday, June 5, 2020 in the 28th Floor Boardroom, 4730 Kingsway, Burnaby, British Columbia.
MEMBERS PRESENT:
Burnaby, Chair, Director Sav Dhaliwal North Vancouver City, Vice Chair Director
Linda Buchanan
Anmore, Director John McEwen Belcarra, Director Neil Belenkie*
Bowen Island, Director David Hocking Burnaby, Director Pietro Calendino*
Burnaby, Director Mike Hurley Coquitlam, Director Craig Hodge*
Coquitlam, Director Richard Stewart*
Delta, Director George Harvie Delta, Director Bruce McDonald* Electoral Area A, Jen McCutcheon Langley City, Director Val van den Broek*
Langley Township, Director Jack Froese*
Langley Township, Director Kim Richter*
Lions Bay, Director Ron McLaughlin
Maple Ridge, Director Mike Morden* (arrived at 9:16 a.m.)
New Westminster, Director Jonathan Coté*
North Vancouver District, Director Lisa Muri*
Pitt Meadows, Director Bill Dingwall*
Port Coquitlam, Director Brad West*
Port Moody, Director Rob Vagramov* (arrived at 9:09 a.m.)
Richmond, Director Malcolm Brodie Richmond, Director Harold Steves*
Surrey, Director Linda Annis*
Surrey, Director Doug Elford*
Surrey, Director Laurie Guerra*
Surrey, Director Doug McCallum*
Surrey, Director Mandeep Nagra*
Surrey, Director Allison Patton*
Tsawwassen, Director Ken Baird* (arrived at 9:16 a.m.)
Vancouver, Director Christine Boyle* (departed at 11:30 a.m.)
Vancouver, Director Adriane Carr* (arrived at 9:09 a.m.)
Vancouver, Director Melissa De Genova* (arrived at 9:09 a.m.)
Vancouver, Director Lisa Dominato*
Vancouver, Director Colleen Hardwick*
Vancouver, Director Michael Wiebe*
West Vancouver, Director Mary-Ann Booth White Rock, Director Darryl Walker*
MEMBERS ABSENT:
Vancouver, Director Kennedy Stewart STAFF PRESENT:
Jerry W. Dobrovolny, Chief Administrative Officer
Genevieve Lanz, Legislative Services Coordinator, Board and Information Services Chris Plagnol, Corporate Officer
*denotes electronic meeting participation as authorized by Section 3.6.2 of the Procedure Bylaw
Section B 2
Minutes of the Special Joint Meeting of the MVRD, GVWD, GVS&DD, and the MVHC Board of Directors held on Friday, June 5, 2020 Page 2 of 4 9:09 a.m. Directors Carr, De Genova and Vagramov arrived at the meeting.
1. ADOPTION OF THE AGENDA
The Chair called the MVRD, GVWD, GVS&DD, and MVHC Boards joint meeting of June 5, 2020 to order.
2. PRESENTATION AND DISCUSSION 1.1 Budget Workshop
Jerry W. Dobrovolny, Chief Administrative Officer/Commissioner, introduced the 2021 Metro Vancouver Districts and Housing Corporation Budget Workshop, highlighting Metro Vancouver budget process principles and planning drivers, and current five-year outlook.
9:16 a.m. Directors Baird and Morden arrived at the meeting.
Members participated in a survey exercise and ranked the planning drivers in the following order of importance: financial sustainability, environmental sustainability, system stewardship, regulatory and legislative environment and regional growth.
2020 – 2024 Financial Plan
Jerry W. Dobrovolny, Chief Administrative Officer/Commissioner, provided members with an overview of the 2020 - 2024 capital program, highlighting project objectives, increasing capital program and debt service escalation, services benchmarking with comparison with North American jurisdictions, and regional household impact.
In response to questions, members were informed of capital project approval and assessment process, maximization of services, and significant allocation of capital budget for projects currently underway.
Members provided comments on the following:
• sustainability of budget increases and affordability
• cumulative tax requisition increases and household impact
• impact of property tax deferral and local government funding structure
• the need for financial support from senior levels of government
• Metro Vancouver financial stability and financial reserves options
• delivery of core utilities, development of regional parks and housing services
• impact of population growth and regional service delivery
• benchmarking comparisons with other Canadian cities and regional districts Members expressed the need for background information on an appropriate budget increase and on potential impact on capital projects currently underway and future.
Minutes of the Special Joint Meeting of the MVRD, GVWD, GVS&DD, and the MVHC Board of Directors held on Friday, June 5, 2020 Page 3 of 4 Recess
The Board recessed at 10:58 a.m. and reconvened at 11:05 a.m. with the same members being in attendance.
COVID-19 Implications and Opportunities
Jerry W. Dobrovolny, Chief Administrative Officer/Commissioner, provided members with an overview of Metro Vancouver’s response to the novel coronavirus (COVID-19) pandemic, highlighting potential economic recovery and population growth scenarios, impact to TransLink funding and ridership, and risks associated with capital project delays and regional affordability.
Members were informed of the following financial Toolbox options and assessment of impact to the financial strength of the organization and immediate impact to household taxation:
• reduce Pay-As-You-Go
• increase debt amortization term
• use of reserves
• increase contract risk tolerance
• capital plan deferral
• demand side management
Members were informed that staff are seeking additional external funding and areas for continuous improvement.
Members commented on the following:
• potential GVWD development cost charge program
• stimulus funding and senior levels of government financial support
• local government authority and large-scale restructuring of public policy and social programming
• sustainable infrastructure and climate change mitigation 11:30 a.m. Director Boyle departed the meeting.
Members requested information on current capital projects, including prioritization and assessment, funding source and long-term planning and impact of the novel coronavirus (COVID-19) pandemic on service demand and delivery, and committees be presented with the whole budget in addition to service budget.
Directors were informed that staff would report back with information on a proposed approach to leverage Toolbox options to create a short-term action plan, continued work on strategic and long-term plans, and other new opportunities to drive regional economic recovery.
Minutes of the Special Joint Meeting of the MVRD, GVWD, GVS&DD, and the MVHC Board of Directors held on Friday, June 5, 2020 Page 4 of 4 Presentation material titled “Board Budget Workshop – 2021 Financial Planning Cycle” is retained with the June 5, 2020 Metro Vancouver Joint Board Special Meeting agenda.
3. ADJOURNMENT OR CONCLUSION
The MVRD, GVWD, GVS&DD, and MVHC concluded its joint meeting of June 5, 2020 at 11:49 a.m.
CERTIFIED CORRECT
Chris Plagnol, Corporate Officer Sav Dhaliwal, Chair
39421527 FINAL
39015159
Section E 1.1
To: Water Committee
From: Roy Moulder, Director, Purchasing and Risk Management, Financial Services Goran Oljaca, Director, Engineering and Construction, Water Services
Date: June 9, 2020 Meeting Date: June 18, 2020
Subject: Award of Contract Resulting from Tender No. 20-021: Construction of Kennedy Newton Main 72nd to 63rd Avenue
RECOMMENDATION That the GVWD Board:
a) approve the award of a contract in the amount of $18,860,000 (exclusive of taxes) to Pedre Contractors Ltd. resulting from Tender No. 20-021: Construction of Kennedy Newton Main 72nd to 63rd Avenue, subject to final review by the Commissioner; and
b) authorize the Commissioner and the Corporate Officer to execute the required documentation once the Commissioner is satisfied that the award should proceed.
EXECUTIVE SUMMARY
The Kennedy Newton Main project is a growth project in Metro Vancouver’s Capital Long Range Plan and is being constructed in three phases. The 72nd to 63rd Avenue section is the second phase of the project and consists of approximately 2.7 km of 1,800 mm (72-inch) diameter welded steel water main. Tender No. 20-021 was issued to six (6) prequalified bidders and closed on May 29, 2020. The bid from Pedre Contractors Ltd. was reviewed for completeness by staff from the Purchasing and Risk Management Division, and is identified as the lowest compliant bid. It is recommended to award Tender No. 20-021 to Pedre Contractors Ltd. in the amount of $18,860,000 (exclusive of taxes).
PURPOSE
This report is to advise the GVWD Board of the results of Tender No. 20-021: Construction of Kennedy Newton Main 72nd to 63rd Avenue and to recommend award of the contract in the amount of
$18,860,000 (exclusive of taxes) to Pedre Contractors Ltd. to enable this phase of the Kennedy Newton Main project to proceed to completion.
BACKGROUND
Pursuant to the GVWD Officers and Delegation Bylaw No. 247, 2014 (Bylaw) and the Procurement and Real Property Contracting Authority Policy (Policy), procurement contracts which exceed a value of $5 million require the approval of the GVWD Board of Directors.
This report is being brought forward to the Water Committee to consider a recommendation to the GVWD Board to award a contract for the construction of Section 2 of the Kennedy Newton Main 72nd to 63rd Avenue.
Award of Contract Resulting from Tender No. 20-021: Construction of Kennedy Newton Main 72nd to 63rd Avenue Water Committee Regular Meeting Date: June 18, 2020
Page 2 of 3
PROJECT DESCRIPTION
The Kennedy Newton Main project comprises the twinning of the existing water main between the Kennedy Reservoir and the Newton Reservoir in the City of Surrey to meet long-term growth and improve the reliability of supply. As shown in the attachment to this report, the 72nd to 63rd Avenue section is one of three project phases and consists of approximately 2.7 km of 1,800 mm (72-inch) diameter welded steel water main.
As a result of the Request for Qualifications (RFQ) No. 19-372, six (6) experienced contractors were shortlisted and invited to respond to Tender No. 20-021. The Tender closed on May 29, 2020 and all six (6) compliant bids were received.
Tenderer Total Tender Price (exclusive of taxes) Pedre Contractors Ltd. $18,860,000.00 B&B Contracting (2012) Ltd. $20,286,386.82 JJM Construction Ltd. $20,319,080.00 Matcon Civil Constructors Inc. $23,513,000.00 Clearway Construction Inc. $23,641,036.50 Sandpiper Contracting LLP $33,567,500.00
The bid from Pedre Contractors Ltd. was reviewed for completeness by staff from the Purchasing and Risk Management Division, and is identified as the lowest compliant bid.
ALTERNATIVES
1. That the GVWD Board:
a) approve the award of a contract in the amount of $18,860,000 (exclusive of taxes) to Pedre Contractors Ltd. resulting from Tender No. 20-021: Construction of Kennedy Newton Main 72nd to 63rd Avenue, subject to final review by the Commissioner; and
b) authorize the Commissioner and the Corporate Officer to execute the required documentation once the Commissioner is satisfied that the award should proceed.
2. That the GVWD Board terminate Tender No. 20-021: Construction of Kennedy Newton Main 72nd to 63rd Avenue and direct staff to report back to the GVWD Board with options for an alternate course of action.
FINANCIAL IMPLICATIONS
If the GVWD Board approves Alternative 1, a contract will be awarded to Pedre Contractors Ltd. in the amount of $18,860,000 (exclusive of taxes) to complete the project work. This amount is within the budget allocated for this project. The tender submitted by Pedre Contractors Ltd. is the lowest compliant bid.
The GVWD Board has the choice not to proceed with Alternative 1, but staff will need further direction in relation to the project. Alternative 2 will result in a delay to the project schedule and may impact water supply to member jurisdictions south of the Fraser River.
Award of Contract Resulting from Tender No. 20-021: Construction of Kennedy Newton Main 72nd to 63rd Avenue Water Committee Regular Meeting Date: June 18, 2020
Page 3 of 3
CONCLUSION
Tender No. 20-021 was issued for the Construction of Kennedy Newton Main 72nd to 63rd Avenue and Pedre Contractors Ltd. was identified as offering the lowest compliant bid. Based on the evaluation of the tenders, it is recommended that the Board authorize the Commissioner and the Corporate Officer to award and execute the contract to Pedre Contractors Ltd. in the amount of $18,860,000 (exclusive of taxes).
Attachment
Greater Vancouver Water District – Kennedy Newton Main – 72 Avenue to 63Avenue
39015159
June 18, 2020
COMMITTEE INFORMATION ITEMS AND DELEGATION SUMMARIES
Greater Vancouver Water District
Board Meeting Date – Friday, July 3, 2020
This information item, listing recent information received by committee, is provided for the GVWD Board’s information. Please access a complete PDF package here.
Water Committee – June 18, 2020 Delegation Summaries:
No delegations presented Information Items:
5.1 2019 GVWD Dam Safety Program Annual Update 5.2 GVWD Watershed Wildfire Preparedness Update
39670069
