WHAT TO DO WHEN THERE IS AN INJURY ON THE JOB
For Emergencies please direct employee to nearest Emergency Room or Clinic. IF POSSIBLE, ensure Employee leaves with Medical Notice of Reported WC Claim (Page 2) Helios Medical First Fill Card (Page 3 & 4)
Complete First Report of Injury online at www.tasbrmf.org (FROI) and file with Finance no later than the next business day. (Instructions on pages 10-16)
Have Employee sign Acknowledgement of Medical Alliance English, Spanish. (Page 5 & 6)
If Employee feels he/she may seek medical treatment, complete and give the Verification of Reported WC Claim form. (Page 2) Please note the
person who gives the Verification Form to the Employee should sign the form. By signing the form you are NOT verifying the injury or incident occurred, but merely that it was reported to you.
Give Employee Information Regarding Helios First Fill® Program (Page 3 & 4.)
Have Employee advise whether he/she wishes to use available leave for any possible lost time due to the on the job injury by completing and signing an Election of Leave form. (Page 7 -9) If employee has any questions
concerning the Election of Leave please refer them to Payroll/Benefits.
Be sure to alert Payroll/Benefits immediately if employee misses any time, returns to work, or if there are any questions or concerns.
All signed forms and paperwork must be emailed or faxed to Micaela Mirelez, Payroll/Benefits Clerk; Phone: (409)766-5128; Fax: (409)762-0677;
micaelamirelez@gisd.org in Finance no later than the next business day. To search for primary care physicians in your area go to Find A Doctor at the provider search at the Medical Alliance website (www.pswca.org.)
Galveston ISD WC Instructions for Campus/Department Page 2
Verification of Employment for a Reported Workers’ Compensation Injury or Illness
Employee Name _ Date of Injury _
Date of Birth _ Social Security _
Reported Work Related Injury or Illness:
_ Treatment Centers: West Isle Urgent Care Affinity Immediate
2027 61st Street Galveston, TX 77551
2808 61st St
Galveston, TX 77551
Post-Accident Drug Test Requested: (Drug testing is directed by Galveston ISD and must be billed separately
and directly to Galveston ISD.)
Post-Accident Drug Test: DOT Non-DOT
Gal v e s to n I S D’ s workers’ compensation coverage provider is the Texas Association of School Boards Risk Management Fund which is a member of the Political Subdivision Workers’ Compensation Alliance (the Alliance.) For emergencies, an injured employee may go to the nearest emergency room. Otherwise, all other treatment must be from an Alliance Provider listed at www.pswca.org.
Please submit all claim and medical billing information to: TASB Risk Management Fund
PO Box 2010 Austin, TX 78768-2010 Phone: (800) 482-7276 Fax: (800) 580-6720 Pre-Authorization Phone: (800) 482-7276 ext. 6654 Fax: (888) 777-8272 Signature _ Title _
Phone Number Date _
Providers please submit Work Status Reports and all Job Description enquiries to Micaela Mirelez, Payroll/Benefits Clerk
Phone: (409)766-5128 Fax: (409)762-0677 micaelamirelez@gisd.org
<LOGO>
P.O. Box 152539 Tampa, FL 33684-2539
Helios has been chosen to manage your workers’ compensation pharmacy benefits for TASB Risk Management Fund. Below is your First Fill card that will allow you to receive your injury-related prescriptions at your local pharmacy. Please fill out the card based on the instructions below.
Injured Employee:
If you need a prescription filled for a work-related injury or illness, go to a Helios Tmesys network pharmacy. Give this temporary card to the pharmacist. The pharmacist will fill your prescription at low or no cost to you.
If your workers’ compensation claim is accepted, you will receive a more permanent pharmacy card in the mail. Please use that card for other work-related injury or illness prescriptions.
Most pharmacies, including all major chains, such as Walgreens, CVS, Rite Aid, WalMart, Target, and more, are included in the network. To find a network pharmacy call 866.599.5426 or visit www.tmesys.com and click on “Pharmacy Locator.”
Questions? Need Help?
866.599.5426
NOTE: This First Fill card is only valid for your workers’ compensation injury or illness.
RxBIN RxPCN GROUP NDC 004261 or CAL or Envoy 002538 Envoy Acct. # T420
Attention Pharmacists: Enter RxBIN, RxPCN, and GROUP. Member ID # format is the
date of injury, and SSN combined as follows: YYMMDD123456789. Tmesys is the designated PBM for this patient. This card is not valid for compound medications.
Tmesys Pharmacy Help Desk 800.964.2531 TASB Risk Management Fund
CARRIER/TPA EMPLOYER INJURED WORKER NAME
SOCIAL SECURITY NUMBER DATE OF INJURY (YYMMDD)
Notice to Cardholder: Present this card to the pharmacy to receive medication for your
work-related injury. To locate a pharmacy: www.tmesys.com\pharmacy-locator Download Free Mobile App: www.tmesys.com\MyWorkComp
formulario al empleado.
Galveston ISD WC Instructions for Campus/Department Page 4 IMP14-1414-36-TASB
P.O. Box 152539 Tampa, FL 33684-2539
Helios ha sido elegido para administrar los beneficios farmacéuticos de TASB Risk Management Fund. Más ad- elante incluimos su tarjeta First Fill que le permitirá recibir las recetas médicas relacionadas con su lesión en su farmacia local. Llene esta tarjeta siguiendo las instrucciones que se indican a continuación.
Empleado lesionado:
Si necesita que se le abastezca su receta médica para una lesión o enfermedad relacionada con su trabajo, visite una farmacia de la red Helios Tmesys. Entregue esta tarjeta temporal al farmacéutico. El farmacéutico abastecerá su receta médica bajo costo o sin costo alguno.
Si se acepta su reclamación del programa de compensación por accidentes laborales, recibirá una tarjeta permanente por correo. Use esa tarjeta para otras recetas médicas de lesiones o enfermedades relacionadas con su trabajo.
La mayoría de farmacias, incluyendo las grandes cadenas, tal como Walgreens, CVS, Rite Aid, WalMart, Target, y más, forman parte de la red. Para encontrar una farmacia de la red, llame al 866.940.4459 o visite www.tmesys.com y haga clic en “Pharmacy Locator” (Localizador de farmacias).
¿Tiene alguna pregunta?
¿Necesita ayuda?
866.940.4459
NOTA: Esta tarjeta First Fill solo es válida para una lesión o enfermedad cubierta por su programa de compensación por accidentes laborales.
Empleador:
Inmediatamente después de recibir un aviso sobre una lesión, llene la información antes indicada y entregue este
RxBIN RxPCN GROUP NDC 004261 CAL T420 or or Envoy 002538 Envoy Acct. #
Attention Pharmacists: Enter RxBIN, RxPCN, and GROUP. Member ID # format is the
date of injury, and SSN combined as follows: YYMMDD123456789. Tmesys is the designated PBM for this patient. This card is not valid for compound medications.
Tmesys Pharmacy Help Desk 800.964.2531 TASB Risk Management Fund
PORTADORA EMPLEADOR NOMBRE DEL TRABAJADOR LESIONADO
NUMERO DE SEGURO SOCIAL FECHA DE LA LESION (YYMMDD)
Aviso para el titular de la tarjeta: Presente esta tarjeta a la farmacia para recibir los medica-
mentos para su lesión relacionada con su trabajo. Para ubicar una farmacia, visite www.tmesys. com\pharmacy-locator
Descargue la aplicación móvil gratuita en www.tmesys.com\MyWorkComp
I have received information that tells me how to get health care under my employer’s workers’
compensation coverage. If I am hurt on the job and live in a service area described in this information, I understand that:
1. I must choose a treating doctor from the Alliance list of doctors designated as treating doctors. 2. I must go to my treating doctor for all health care for my injury. If I need a specialist, my treating
doctor will refer me. If I need emergency care, I may go to any licensed medical professional within the United States.
3. Even though my treating doctor should refer me to a specialist of providers contracted with the Alliance, I understand that I need to verify that the referral doctor is a member of the Alliance provider panel.
4. The Texas Association of School Boards Risk Management Fund will pay the treating doctor and other Alliance providers for all health care related to my compensable injury.
5. I understand that my medical and/or income benefits may be disputed if I receive health care from a provider other than an Alliance provider without prior approval from the Fund.
6. Making a false or fraudulent workers’ compensation claim is a crime that may result in fines and or imprisonment.
7. If I want to change doctors after my first choice, I can do so within the first 60 days of starting treatment, and I can only choose from the Alliance list of providers. A third choice requires approval from my adjuster.
/ /
Signature Date
Printed Name I live at Address:
Address City State Zip
Name of Employer:
Name of Direct Contracting Program: Polit ical Su bd ivision W ork ers ’ Com pensatio n Alliance (the Alliance)
Direct contracting service areas are subject to change. To locate a treating doctor within your area, visit the PSWCA web site at www.pswca.org or call your adjuster at 800-482-7276.
To be completed by the employer only
Please indicate whether this is the: Initial Employee Notification
Injury Notification (Date of Injury: / / )
DO NOT RETURN THIS FORM TO THE TASB RISK MANAGEMENT FUND UNLESS REQUESTED.
EMPLOYEE ACKNOWLEDGMENT OF THE ALLIANCE
Galveston ISD WC Instructions for Campus/Department Page 6
He recibido la informacion que explica como obtener tratamientos medicos si me lastimo en el trabajo. Si estoy lastimado en el trabajo y vivo en un área de servicio descrita en esta información, entiendo que:
1. Tengo que escojer un doctor de la lista de la Alliance (PSWCA), que son señalados para tartar. 2. Debo ir a este doctor para todo el tratamiento médico para mi lesión. Si necisito un especialista,
el doctor que me trata me referirá. Si necesito tratamientos de emergencia, yo entiendo que puedo ir a cualquier profesional médico licenciado dentro de los Estados Unidos.
3. Si el doctor me refiere a un especialista, yo entiendo que necesito verificar que el doctor sea un miembro del la Alliance.
4. TASB le pagara al doctor escojido y a doctores tambien que son partidos de PSWCA. 5. Puedo ser responsable de la cuenta si recibo tratamento medico de doctores que no son
miembros de la Alliance y sin la aprobacion anterior de TASB.
6. Reportando un reclamo de lastimaduara falsa o fraudulenta es un crimen que puede resultar en multas y o al encarcelamiento.
7. Si deseo cambiar doctores despues de mi primera opción, puedo hacerlo dentro 60 dias de comensar mi tratamieto. Puedo solamente escojer de la lista de doctores que estan en el Alliance. La tercer opción necesita probacion de mi ajustador antes de cabiar doctor.
Signature (Firma): Date (Fecha): _/_ /
Printed Name (Nombre en imprenta):
Address (Direccion de domicilio incluindo cuidad, estado y zip):
Employer (Nombre de empleo):
Name of Direct Contracting Program (Nombre del programa de contratar doctores directament): Political Sub divis ion W ork ers ’ Com pensat ion Alliance (the Allian ce)
El servicio de contratar doctores directamente en las areas de servicio, son subjetivos a cambiar. Para localizar un doctor de tratamiento en su area, visite al Internet en: www.pswca.org o llame a su ajustador al numero: 800-482-7276.
To be completed by the employer only
Please indicate whether this is the: Initial Employee Notification
Injury Notification (Date of Injury: _/_ _/ _)
DO NOT RETURN THIS FORM TO THE TASB RISK MANAGEMENT FUND UNLESS REQUESTED.
EMPLOYEE ACKNOWLEDGMENT OF THE ALLIANCE DIRECT CONTRACTING PROGRAM
RECONOCIMENTO DEL EMPLEADO PARA EL PROGRAMA DE CONTRATAR DIRECTAMENTE CON MEDICOS
Name Employee number
Position Department/Campus
This employee is absent from duty because of a job-related illness or injury beginning on (date of
f irst absence attributable to illness or inj ury). If eligible, workers’ compensation insurance may
begin paying a percentage of the employee’s current wages on the eighth day of absence from duty if an extended absence is required.
__________________________________ ________________________________ District authorized signature Date
Employee choice:
I am absent from duty because of a job-related illness or injury. I understand that I am not eligible for workers’ compensation weekly income benefits until my absence exceeds seven calendar days. I also understand that the district will continue to pay its contribution toward the cost of my group health insurance coverage (if applicable) as long as I am on paid leave and/or family and medical leave (FMLA). I further understand that I will be responsible for paying all health insurance premiums if I am on unpaid leave that is not FMLA leave. I choose the following option:
I choose to use only _____ days of available paid leave at this time.
I choose to use all available paid leave. I understand that I will not receive workers’ compensation weekly income benefits until I have exhausted all of my paid leave or to the extent that paid leave does not equal my pre-illness or -injury wage.
I choose not to use any available paid leave at this time. I understand that I will not receive any regular salary payments from Galveston ISD while receiving weekly income benefits under workers’ compensation. No available paid leave will be deducted from my leave balance. I further understand that by selecting this option, I will only receive
workers’ compensation wage benefits for any absences resulting from my work-related illness or injury, unless and until I communicate to the district a change in my decision. __________________________________ ______________________________________
Employee signature Date
For Claims Reporting Purposes Only:
For all employees:
Amount of leave paid to employee: $ ____.__ Daily rate: $ ______
Period of payment: from___/___/___ through___/___/_ for ____ days or ____ weeks
For hourly employees only:
Hourly rate: $____.___ Number of hours paid: _____
Galveston ISD WC Instructions for Campus/Department Page 8
Nombre Número de empleado
Posición Departamento/campus
Este empleado está ausente de su trabajo debido a una enfermedad o lesión relacionada con el trabajo que comenzó en (fecha de la primera ausencia que se atribuye a enfermedad o lesión). Si fuera elegible, el seguro de compensación de los trabajadores puede comenzar a pagar un
porcentaje de los salarios actuales del empleado en el octavo día de ausencia del trabajo, en caso de que se requiera una licencia extendida.
Firma autorizada de distrito Fecha
Elección del empleado:
Me ausenté del trabajo debido a una enfermedad o lesión relacionada con el trabajo. Comprendo que no soy elegible para los beneficios de ingreso semanales de compensación para trabajadores hasta que mi ausencia exceda los siete días calendario. También comprendo que el distrito continuará abonando su aporte al costo de mi cobertura de seguros médicos (si fuera aplicable) siempre que esté en licencia con goce de sueldo y/o licencia familiar o médica (FMLA). Asimismo, comprendo que seré responsable de abonar todas las primas de seguros médicos si estoy de licencia sin goce de sueldo que no sea una licencia FMLA. Elijo la siguiente opción: Elijo utilizar solamente días de licencia disponible con goce de sueldo en esta
oportunidad.
Elijo utilizar todas las licencias con goce de sueldo disponibles. Comprendo que no recibiré los beneficios de ingresos semanales de compensación de los trabajadores hasta que haya agotado toda mi licencia con goce de sueldo o en la medida en que la licencia con goce de sueldo no equivalga a mi sueldo previo a la enfermedad o a la lesión. Elijo no utilizar la licencia con goce de sueldo disponible en esta oportunidad.
Comprendo que no recibiré pagos de salario regulares de ISD mientras reciba los beneficios de ingreso semanales conforme a la compensación de los
trabajadores. No se deducirá la licencia con goce de sueldo disponible de mi saldo de licencia. Asimismo, comprendo que, al seleccionar esta opción, recibiré solamente los beneficios de salario de compensación de los trabajadores para las ausencias que deriven de mi enfermedad o lesión relacionada con el trabajo, a menos y hasta que comunique al distrito un cambio en mi decisión.
Firma del empleado Fecha
Para todos los empleados:
Cantidad de licencia pagada al empleado: $ ____.__ Tasa diaria: $ ______
Periodo de pago: de___/___/___ a___/_ /_ para __ días o ____ semanas
Solamente para empleados por horas:
Tasa por hora: $____.___ Cantidad de horas pagas: _____
Galveston ISD WC Instructions for Campus/Department Page 10
How to File a First Report of Injury Go to www.tas brmf.org:
Cl i c k on “Report a W C c l ai m onl i ne”
Clickon Select and then click on “Workers’
You are now at the Online First Report of Injury. You may want to bookmark this page so you can go directly to it in the future:
Select your district from thedrop down menu and hit submit.
Galveston ISD WC Instructions for Campus/Department Page 12
If unknown, please use 01/01/2010
Sel ect ei ther Regul ar or Part Ti me
Pleasemakeevery effort to get employee’s current mailingaddress. Ifunknown, please use address in this example.
If unableto get current phone number, please use 111-111-1111.
If unknown, please use 111-11-1111
Occupation Codes:
010 - Professional/Clerical/Administration
020 - BuildingMaintenance 030 - Food Service
040 - Custodial
050 - Driver & Vehicle Maintenance
060 - All Other
Example – 030/Cafeteria Cashier
Don’t f ile an amended or corrected copy. If you’ve submitted and need to make a change, contact Human Resources.
Lea ve thi s bl ank.
Select employee’s locationor campus code from drop down menu.
Record Only – No lost time, No treatment
expected, No questions
Medical Only – Currently working, no more
than 3 days of lost time, no questions
Lost Time – All others
Compl ete ONLY i f empl oyee i s not a t work.
Consult thecodelists below. Select thecode most applicable. Cuts are lacerations, bruises are contusions.
This is the date the secretary, principal, nurseor
supervisor first knew of incident.
First date of work missed dueto injury. (This is
never the dateof injury.) Leave blank iftherewas no lost time.
Pl ea se us e 1.00
Galveston ISD WC Instructions for Campus/Department Page 14
Activity when accident occurred such as cooking,
teaching, walking, etc.
The work process employee was doing suchas teaching, cooking, etc. Enter “NA” if employee was not working such as walking inhallway, eating, etc.
Example: Reagan Elementary cafeteria or playground. Ifit
did not occur on employer premises, enter address or location. Besureto noteif it’s a different location than
above. List all equipment, materials and/or chemicals employee was using, applying, handling or
operating when injuryoccurred. Enter “NA” if noneused.
Date employee actuallyreturnedto work. Leaveblank ifemployeeis still not
working. (NO FUTURE DATES.)
How injury occurred or was reported by employee. Beshort and to the point. Clarify
body part andsideof body, ex. “Student bit
employee on right hand between thumb and
index finger.”
Ma nda tory
Enter doctor/hospital information if known. Not a mandatory field.
Your ema i l a ddress
Pleaselist anywitnesses known. Do not input student names.
This is the date the locationnotifies Risk
Management.
This area is available if moreroomis needed for
accident description or other info.
When complete Submit FROI. If you’ve
forgotten a field it will kick back. If accepted you will see a box asking if you wish to savethe FROI in PDF format. Keep a copy for your records.
