MEMBERSHIP AND CONTRIBUTIONS - Provides for City membership with LCC (~$7,000) and other memberships and dues as requested by individual council members. WAGES - ELECTED OFFICIALS - Provides a stipend of $645 per month for each of the five (5) elected members of the Council. EDUCATION and TRAINING - Allows council members to attend a variety of training and educational seminars and local meetings.
SOFTWARE INVENTORY - Provides for a new annual subscription to automated California Fair Political Practices Commission (FPPC) filing software. POSTAGE, FREIGHT and DELIVERY - Allow for postage and postage costs that may arise during the financial year. TELEPHONE - Provides for an allocation of costs associated with basic and long distance telephone rates, the fiber optic Internet connection, and miscellaneous costs associated with the town's Cisco phone system.
BENEFITS - Provides benefits such as workers' compensation, city-paid payroll taxes, retirement benefits, health coverage, dental coverage, life insurance, optical coverage and city-paid Medicare contributions. SALARIES - REGULAR FULL TIME - Provides 90% of salary to City Manager (10% allocated to Redesign Successor Agency [RDA]) and 10% of salary to City Clerk. CAR ALLOWANCE - Allows the use of the City Manager's private vehicle (90%) and the City Clerk's private vehicle (10%) on city business.
SOFTWARE INVENTORY - Provides for annual software updates as required, which may include one (1) license for the town's geographic information system.
TOWN ATTORNEY
TOWN OF TRUCKEE
2018/19 EXPENDITURES BUDGET DETAIL
This Office Assistant was scheduled to work in the Public Works Department on a full-time basis. To replace this position, staff is proposing to add one (1) full-time office assistant to the City staff. This position would be split 75% to the TCC department and 25% to the Public Transport Fund.
The additional time would be used to assist with the growing administrative duties covered by the TCC department. During FY 17/18, the department's records technician was converted to an administrative technician to provide greater flexibility with how tasks are distributed among the department's staff.
TOWN CLERK and COMMUNICATIONS
2018/19 EXPENDITURES BUDGET DETAILTOWN CLERK and COMMUNICATIONS
BUDGET
2018/19 EXPENDITURES BUDGET DETAILADMINISTRATIVE SERVICES
PERSONNEL
EDUCATION and TRAINING - Provides for staff training by attending various conferences, seminars and meetings. Training activities may include, but are not limited to, the annual conference of the League of California Cities; Governmental Finance Officers Association (GFOA) training; California Society of Municipal Finance Officers (CSMFO) annual conference; California Public Employees Retirement System (CalPERS) conference; annual risk management conference; attendance at the Labor Relations Institute training; attendance by 2-3 employees at the annual Tyler Technologies annual conference; and attendance at the annual meeting of the New World Software Advisory Board. Each of the department's three Certified Public Accountants must receive 40 hours of annual training to maintain licensure.
Part of the budget that was previously included under this item has been moved to the IT division. CAR ALLOWANCE - Provides for the use of the Director of Administrative Services' private vehicle for city business (20%). Part of the budget that was previously included under this item has been moved to the IT division.
MEMBERSHIPS and FEES - Provides membership in CSMFO, California Public Employers Labor Relations Association, GFOA and International Public Management Association for Human Resources. Also grants California Certified Public Accountancy licenses to the three (3) employees in the department who hold this license. Note: Estimated actual numbers are higher than budgeted for FY2017/18 due to the vacancy in the budgeted IT technician position at the beginning and end of the year.
POSTAGE, FREIGHT and SHIPPING - Provides postage and shipping costs for bi-weekly payments to sellers; quarterly and annual tax returns; and quarterly reports. ADVERTISING - Provides for various advertising needs, including the annual publication of the annual financial report in the local newspaper as required by state ordinance. GENERAL SUPPLIES - Provides stationery forms, envelopes, monthly shredding services, small items and non-capital equipment and furniture.
Part of the budget in this item has been moved to the IT department. The budget for public IT supplies and small IT tools was consolidated into this budget starting in the 17/18 financial year. The estimated actuals for FY 17/18 include two (2) new computers, new monitors for added workstations and an additional document scanner for the added workstations.
GENERAL GOVERNMENT
GENERAL GOVERNMENT TOWN OF TRUCKEE
FLEET MAINTENANCE ALLOCATION - Provides an allocation of vehicle maintenance costs provided by the Fleet Maintenance Division. This created large fluctuations in the budget when a division's fleet required a significant amount of maintenance. TRUCKEE FIRE FEE - Provides a city payment for wildland fire protection services as required by LAFCo, adjusted annually based on a CPI.
GENERAL INSURANCE - Provides for payment of the City's insurance premium deposit to the Public Agency Risk Sharing Authority of California (PARSAC). Note: All funds that go into the City's PARSAC accounts remain in the City's name and earn interest. Increased liability insurance based on PARSAC's estimated coverage costs, which are influenced by risk pool scores and the city's estimate of payroll costs.
Groundwater MOA - Provides for a payment to the Truckee Donner Public Utilities District for the preparation of filings with the Groundwater Sustainability Agency to maintain the City's compliance with the State of California Sustainable Groundwater Management Act of 2014. The City collects a 2% assessment in February -Term Rent on behalf of the Truckee Tourism Business Improvement District (TBID) that is sent directly to the Truckee Chamber of Commerce for management. Under the agreement, the city retains 1% of the total assessments collected to offset collection costs, which is included in the revenue section of this budget.
In FY 17/18, the Department of Economic Development issued a Request for Interest for a Development Partner in the West River Site Redevelopment Project. The city has begun discussions with two potential development partners and has begun a geotechnical study and site assessment to inform planning and design. As of FY 18/19, the budget for this project is included in C1907 under the Capital Improvement Projects section of this budget.
WAGES - REGULAR FULL TIME - Provides for one (1) Management Analyst, 20% of the salary of one (1) Administrative Analyst II (80% allocated to Transit) and 10% of the salary of one (1) Administrative Analyst II (90 % allocated to solid waste). The Town's worker's compensation costs are developed based on actual experiences and due to low worker's compensation incidents in the last few years, the Town's rate has decreased. WAGES - REIMBURSEMENT - Provides for reimbursements from the Town's self-insured pool, PARSAC for staff wages while on worker's compensation leave.
2018/19 EXPENDITURES BUDGET DETAILECONOMIC DEVELOPMENT
ADVERTISING - Provides for public education elements, including the purchase of print advertising in local publications, social media advertising and other promotional activities for town programs and services. The annual renewal fee for OpenCounter, a business development software that improves public access to the Town's planning and permit information. MARKETING and PROMOTIONS - Provide for a Tourism Marketing Program and Integrated Marketing to promote economic development.
Both programs are contracted to be provided by the Truckee Chamber of Commerce, as approved by the City Council. OPERATION OF THE VISITORS' CENTER - Assumes the city's share of the costs of operating the visitors' center, including management of janitorial services in the depot. PROFESSIONAL SERVICES - Allows third party consultants to work on financial programs outside the scope of current staff expertise.
The budget was reduced for FY 18/19 because the West River Area Redevelopment is proposed as a separate CIP (C1817) starting with estimated facts for FY 17/18. ECONOMIC DEVELOPMENT PARTNERSHIP PROGRAM and OPPORTUNITY-based funding - Provides funding to develop strategic partnerships to grow sustainable jobs, grow the tax base and diversify the local economy. INFRASTRUCTURE PROGRAM FOR ECONOMIC DEVELOPMENT - Ensures the implementation of infrastructural programs promoting economic development approved by the Council.
These programs are intended to finance projects that develop or strengthen the physical infrastructure needed to attract or retain businesses or improve the city's economic climate. Estimated actuals for PL 17/18 include matching funds for the Truckee River Watershed Council for a State Water Resources Control Board grant to support the Truckee River Revitalization Project ($15,000). FY 18/19 provides streetscape improvement loan funding to support the City's streetscape improvement program and commercial streetscape beautification project.
Transfer to the five-year capital improvement project budget: FY 18/19 spending is focused on implementing the rail yard development agreement in C1711. If the city is able to secure additional contributions from outside agencies or groups, this funding need may decrease. Note: The budget for this department was primarily allocated from the administrative department starting in the financial year 18/19.
INFORMATION TECHNOLOGY TOWN OF TRUCKEE