Budgeting for 2020 continued to follow the financial plan and policies outlined by the City Council. Even with the fee increase, 15% of the city's sanitation collection and recycling services are still subsidized from operating funds.
INTRODUCTION
TOWN OF CARY
OFFICIALS AND OFFICERS
GFOA DISTINGUISHED BUDGET AWARD
BUDGET READING GUIDE
HOW TO USE THIS DOCUMENT
The Utilities Fund Summary provides three years of actual data related to revenues and expenditures, the adopted and revised budgets for fiscal year 2019 and the budget for fiscal year 2020. This report lists all sources of revenue, expenditures by department, and the estimated ending fund balance for communal services.
VISION STATEMENT
MISSION STATEMENT
STATEMENT OF VALUES
MAINTAINING FINANCIAL CONDITION
IMAGINE CARY – THE CARY COMMUNITY PLAN
THE CARY COMMUNITY PLAN
Cary will provide extensive, high-quality recreational services and facilities as a signature of the community, which will help make Cary a desirable place to live, support strong property values and promote healthy living. Cary will provide high-quality public services and customer service that continues the town's legacy of excellence, including being one of the safest middle-class communities in the nation.
ORGANIZATION CHART
HISTORY OF THE TOWN OF CARY
BUDGET DEVELOPMENT PROCESSES
OPERATING BUDGET Base Budget Concept
Citizens and businesses are encouraged to share their budget priorities with City Council and staff at any time throughout the fiscal year. The City offers a variety of public communication options, including email, voicemail, Twitter, Facebook, and the opportunity to appear in person for a public speaking session at any City Council meeting or budget-specific public hearings in May and June .
CAPITAL BUDGET
Any financial resources needed to support developing infrastructure or major equipment needs or opportunities are also presented to the City Council for consideration during quarterly meetings. Citizens and businesses are encouraged throughout the fiscal year to share their budget priorities with City Council and staff at any time using the same channels described in the operating budget section above.
FISCAL YEAR 2020 SUMMARY BUDGET SCHEDULE
PROCEDURES FOR AMENDING THE BUDGET
SUMMARY OF OPERATING AND CAPITAL BUDGETS
The Capital Improvement Budget (CIB) represents the financial plan for the acquisition and construction of capital assets. These funds remain available for expenditures until project completion, which may extend beyond the end of fiscal year 2020.
OPERATING BUDGET ORDINANCE
The budget officer has the authority to allocate or revoke funds without the approval of the city council. The budget officer is authorized to carry out cross-functional and interdepartmental reallocations within the same fund.
GENERAL CAPITAL IMPROVEMENTS BUDGET ORDINANCE FISCAL YEAR 2020
There are no special transfers and/or adjustments that occur through approval of the FY 2020 capital improvement budget. This Capital Improvement Budget Ordinance is adopted in accordance with Section 159-13.2 of the Local Government Budget and Fiscal Control Act.
UTILITY CAPITAL IMPROVEMENTS BUDGET ORDINANCE FISCAL YEAR 2020
The Budget Officer is hereby authorized to make transfers from the Utility Capital Reserve Fund to the appropriate capital improvement fund(s) in the amount specified above. There will be no special transfers/adjustments as a result of the approval of the fiscal year 2020 capital improvements budget.
GENERAL FUND DEBT RATIOS
UTILITY FUND DEBT RATIOS
FUND STRUCTURE / BASIS OF ACCOUNTING
- Fund Accounting
- Basis of Budgeting
- Budgetary Control
- Budget Officer
- Fund Structure
Fleet Management Fund - This internal service fund is used to account for the financing of fleet services provided by the Department of Public Works and charged to other Town departments on a cost-reimbursement basis. The town considers revenue available if it is collected within 90 days of the current fiscal year period, except for property taxes.
DEPARTMENT TO FUND RELATIONSHIP
GENERAL FUND
GENERAL FUND SUMMARY
GENERAL FUND REVENUES BY SOURCE
GENERAL FUND EXPENDITURES AND TRANSFERS BY FUNCTION
GENERAL GOVERNMENT
The City Council consists of the mayor and six council members and is elected by the registered voters of Cary.
TOWN COUNCIL
Outside agencies must submit financial statements and budgets to the city and may be required to provide additional information on the use of city funds. The Town shall annually appropriate an amount of $1.00 (one dollar) for each person residing in the Town of Cary as of January 1 of the preceding fiscal year, rounded to the nearest thousand, to be allocated to non-profit organizations.
TOWN
CLERK’S OFFICE
Providing legal support in the implementation of the Imagine Cary Community Plan, OneCary and other city initiatives. The Legal Department strives to provide exceptional legal services in support of Council policies and initiatives, including the Imagine Cary Community Plan and other City priorities.
LEGAL
The legal department advises and provides legal assistance to the mayor and council, the city manager and the staff of the city's departments. Through the management of the operational departments, the Town Manager's Office ensures the advancement of the Town Council's vision, goals and policies and that all local, state and federal laws and regulations are complied with.
TOWN MANAGER’S OFFICE
Only with a sense of purpose and vision can any organization, public or private, reach its full potential, and the responsibility for formulating and ensuring the strategic implementation of Cary's purpose and vision rests squarely with the office of the City Manager. The pilot project leveraged the knowledge and resources of the city's existing call centers to identify and establish the infrastructure, technologies and other critical needs necessary to realize Cary's vision for the 311 of the future.
PROCUREMENT
Financial Strategy is responsible for the planning, development, execution and evaluation of the operating and capital improvement budgets and the capital improvement plan. Other responsibilities include long-term financial planning, preparing materials for the Board/Staff Retreat, publishing budget documents and managing special projects.
FINANCIAL STRATEGY
Migrate operating and capital budget request processes from legacy technology by developing internal systems in Salesforce. Special projects include service level reviews, facilitating operational analysis and policy research and recommendations.
HUMAN
RESOURCES
INFORMATION TECHNOLOGY
DEVELOPMENT AND INFRASTRUCTURE
TRANSPORTATION AND FACILITIES
Trees -- working with a broad group of internal and external stakeholders to create a multifaceted approach to "conserve and protect the urban tree canopy" as outlined in the Cary Community Plan's Service Chapter. Community-Wide Carbon Emissions -- use feedback from the Citizen's Environmental Advisory Board to provide information to decision makers to consider how to reduce community-wide emissions, as outlined in the Cary Community Plan's Service Chapter, while adding cost-conscious and value-added services to our community.
SUSTAINABILITY
Strategic Energy Action Plan Update -- comprehensive update of the Council-approved plan to reduce the use of electricity, natural gas and fleet fuel in city operations.
DEVELOPMENT SERVICES
Continue working to align the Imagine Cary Community Plan with the Land Development Ordinance. Staff also work closely with the Development Compliance team to ensure that sites are developed and constructed in accordance with approved plans and that zoning regulations are adhered to.
PLANNING
The plan review group reviews construction drawings for compliance with the NC State Building Code and once approved, construction permits are issued by the Development Services Department. The inspection group ensures that buildings and other structures are constructed and/or modified in accordance with approved plans and in compliance with the NC State Building Code.
INSPECTIONS AND PERMITS
The department enforces the NC State Building Code - which includes Building (Commercial), Accessibility, Residential, Plumbing, Mechanical, Fuel, Gas, Electrical, Fire and Energy Conservation - through the activities of permits and inspections. The Inspection and Permitting Department promotes life safety by ensuring compliance with state building codes while providing quality service and responsiveness to our citizens, contractors and design professionals.
HISTORIC
PRESERVATION
FY 2020 is the first fiscal year in which this program has been tracked in a stand-alone capacity. Management and staff are considering the best way to track the results of this program and plan to have additional indicators in the FY2021 budget materials.
STORMWATER
CULTURAL RESOURCES
PRCR ADMINISTRATION
PRCR Community Outreach Specialist blev omklassificeret som Community Engagement and Special Projects Manager i Town Manager's Office under direktøren for Special Projects.
COMMUNITY RECREATION
ADMINISTRATION
Actual FY18 Estimated FY19 Projected FY20 PERCENTAGE OF PARTICIPANTS RATES PROGRAM SATISFACTION ABOVE AVERAGE OR BETTER FOR COMMUNITY CENTER, OLDER ADULTS, OUTDOOR RECREATION AND ENVIRONMENTAL EDUCATION. PERFORMANCE ABOVE AVERAGE OR BETTER FOR COMMUNITY CENTER, OLDER ADULTS, OUTDOOR RECREATION AND ENVIRONMENTAL EDUCATION.
SPORTS PROGRAMS
Expand the league's regional leadership by planning and implementing changes to the adult volleyball and basketball programs. The Sports Programs Department provides quality youth and adult sports leagues, tournaments, camps, clinics and special events with an emphasis on sportsmanship, skill development, cooperation and fun.
SENIOR
Promote the "Senior Center Without Walls" by reaching out to the community to provide programming opportunities outside of the physical center.
PROGRAMS
COMMUNITY CENTERS
Increase and improve access, opportunities to participate in outdoor recreation by renovating Bond Park's Challenge Course (turning the course into a pole course), partnering with Environmental Education for outdoor experiences, and connecting with local organizations to offered specialized group programs. Outdoor Recreation offers year-round programs and activities at land- and water-based facilities in Bond Park and surrounding areas; manages the Bond Park Challenge Course; and implements special events that foster a sense of community.
OUTDOOR RECREATION
Offer programs and events that connect families, neighbors, and colleagues to build individual resilience, create a community of care, and strengthen community through the outdoors and the arts. Actual FY18 Estimated FY19 Expected FY20 PERCENT OF PARTICIPANTS RATE PROGRAM SATISFACTION AS ABOVE AVERAGE OR BETTER FOR.
ENVIRONMENTAL PROGRAMS
Begin implementing the recommendations from the 2018-2019 Sports Venue Safety Assessment regarding venues and event activities. The Sports Venues Administration Department provides administrative support for the planning, implementation and supervision of the city's sports venues.
SPORTS VENUES ADMINISTRATION
Complete the design and build additional parking at Middle Creek Multi-Purpose Fields to address the extreme congestion issue due to the success of the grass field use. The Sports Venues Group also hosts several special events such as the Division II Baseball World Series, the Tennis Campus Championships, the NCAA Soccer College Cup, SK8 Cary competitions as well as local, state and national level soccer, tennis, baseball and softball tournaments .
CARY TENNIS PARK
Complete mountain biking skills course projects that will improve the area for the mountain biking community. Complete a Memorandum of Understanding to work with TORC (Triangle Off Road Cycling) to provide trail maintenance for the Mountain Bike Skills Course.
SK8 CARY (CARY ACTION SPORTS)
Complete capital projects supported by hotel occupancy and food/beverage tax funds to develop grass pitch(s), establish stadium Wi-Fi, add LED lighting to stadium pitch and fields 2 and 3 and provide toilet and pavilion facilities for cross-country course and fields 6 and 7. Coordinate with the Planning and Transportation and Facilities Departments as well as the Town Manager's Office for the implementation of the Fenton development, and specifically, the alignment of the extension of Trinity Road through WakeMed Soccer Park.
WAKEMED
Continue to partner with football organizations to promote and successfully host major youth, high school, collegiate and professional football events, including the NCFC Youth Tournaments, the NCSCA Kickoff Classic and Clash of the Carolinas, the ACC and NCAA collegiate football championships and the CONCACAF World Cup qualifiers. Continue to partner and host seasonal cross country events for middle school, high school and collegiate events, including the Wake County Kickoff, the Adidas Cross Country Challenge and the Great American Cross-Country Festival, in addition to approximately 35 cause runs happenings.
SOCCER PARK
Work to ensure continued growth of Spring College (All Divisions) and Middle School programs and events while working with tour and exhibit directors to host fall weekend and weekday events so that maximize facility utilization and revenue. Continued growth in the NTC Academy Brand of programming (instructional programming: baseball and softball camps, clinics and lessons) to the point where increased revenue and participation are being factored into the design and development of the future training space.
USA BASEBALL NATIONAL
Continue to promote the relationship with partner organizations; such as GRSA and USA Baseball, to collaborate and collaborate on expanding programming. Events such as the NCAA D-II National Championship, National High School Invitational and the D-II Challenge Vs.
TRAINING COMPLEX
Complete the Hotel Occupancy expansion project to develop USAB offices, USAB merchandise warehouse, performance training space with locker rooms, USAB store expansion and event support facilities.
CULTURAL ARTS ADMINISTRATION
Nonprofit cultural arts organizations (not generally affiliated) with 501©(3) designations that promote, provide, or support services to Cary residents may apply to the Town of Cary for operating funding assistance, specific program costs, or capital items. necessary for the successful execution of their mission. Additional details on this topic can be found in the Town of Cary, Policy Statement 115, "Cultural Arts Policy: Support and Sponsorship of Cultural Groups and Activities."
CULTURAL ARTS NON-PROFITS
The following table summarizes the actual funds distributed during the fiscal years, the estimated amounts for FY 2019, and the budgeted amounts for FY 2020.
CARY ARTS CENTER
Provide an annual film festival unique to Cary that will help provide an additional means of activity (both financial and event) for downtown and will contribute to Cary's evolving cool factor. The Cary Theater provides a unique setting for an art house theater and live performances with the goal of creating a community-centered gathering place in Downtown Cary.
THE CARY THEATER
Providing programs that allow The Cary to be seen regionally as a key venue for patrons to experience the best in independent film, including classics (repertoire), documentaries and international films and providing support and exhibition opportunities for local filmmakers.
DOWNTOWN
SPECIAL EVENTS
FESTIVALS
FACILITIES AND PROGRAMS
Provide a world-class venue for a wide range of performances and events as diverse as the North Carolina Symphony to national touring acts at various cultural festivals. Koka Booth Amphitheater is the largest performing arts venue in Cary and serves as the summer home of the North Carolina Symphony.
KOKA BOOTH AMPHITHEATRE
Since 2001, the facility has hosted countless national artists, a wide variety of colorful festivals celebrating Cary's diversity, and provided a venue for a multitude of community activities and events. SMG, the Koka Booth Ampitheatre's management company, operates with a fiscal year that begins on November 1 and ends on October 31.
PUBLIC SAFETY
FIRE DEPARTMENT
POLICE
DEPARTMENT
The Emergency Communications Division of the Police Department provides professional, prompt and courteous emergency and non-emergency communications service. The Town of Cary Emergency Communications Center, also known as the 911 Center, is one of 126 Public Safety Answering Points (PSAP) in the state of North Carolina.
EMERGENCY
The 911 Center is equipped with the latest technology to maintain the city's commitment to quality service. Major components include Enhanced 911, Computer-Aided Dispatch, Emergency Medical Dispatch, Emergency Fire Dispatch, Special Needs Assistance Program (SNAP), Traffic Camera Monitoring System, Telecommunications Device for the Deaf (TDD), and Text-to-911.
COMMUNICATIONS
PUBLIC WORKS AND UTILITIES
PUBLIC WORKS AND UTILITIES
FACILITIES MANAGEMENT
OPERATIONS
SOLID WASTE, RECYCLING AND
Actual FY18 Estimated FY19 Projected FY20 SOLID WASTE OPERATING COST PER TON (OPERATING BUDGET . DIRECT COST).
UTILITY FUND
UTILITY FUND SUMMARY
UTILITY FUND REVENUES BY SOURCE
UTILITY FUND EXPENDITURES BY FUNCTION
UTILITY ACCOUNTS
Place continued emphasis on replacing aging equipment, especially key pump station pump replacements – Underground storage tank repair/replacement at Walnut and Swift Creek pump stations. The Utility Systems Management Division provides regulatory program oversight, maintenance management and implementation for wastewater pumping facilities, wastewater odor control, pump station SCADA and instrumentation, industrial wastewater flow data, and inflow/infiltration functions.
UTILITY SYSTEMS MANAGEMENT
Continue to evaluate the capacity, management, operation and maintenance (CMOM) approach to managing the wastewater collection system, prepare for Fenton development at the Walnut and Swift pump stations. We will complete significant capital infrastructure improvements that support the 50-year projections of water supply and treatment needs, reclaimed water use, and wastewater management facilities developed in the Long-Range Water Master Plan Update completed this fiscal year 2019.
UTILITIES
In FY 2018, we completed a Buried Infrastructure Asset Management Plan, which serves as the City's guide to protecting its investment in our underground, wastewater, stormwater and reclaimed water systems. Support continued growth in Cary through consistent, responsive and customer-focused coordination with the development community, ensuring that water and wastewater services are available for new development and that utility infrastructure is designed and built to compliance with city standards and policies.
ENGINEERING
The Pretreatment Department implements the City's Industrial Pretreatment Program, User Payment Program for Industrial and Commercial Sewer System Users, and the Fats, Oils and Grease (FOG) Program, which helps prevent blockages and overflows in the sanitary collection system. The pretreatment department is the primary contact for regulatory authorities who assess the city's overall regulation and control of what is discharged into the sanitary sewer system.
UTILITY
PRETREATEMENT
Administer the Durham County Reclaimed Water Purchase Agreement providing reclaimed water to Cary's western service area. The Reclaimed Water Division provides regulatory program oversight, operation and maintenance of the city's three reclaimed water distribution systems.
RECLAIMED WATER
Implement changes resulting from the reclaimed water business case analysis that will restore the future reclaimed water service area. Activities also include performing preventive, predictive and corrective maintenance for the main plant site, biowaste removal and disposal and reclaimed water production.
NORTH CARY WATER
RECLAMATION FACILITY
This project includes replacing an aging rotary boiler and providing predictive maintenance and rehabilitation of the thermal drying facility that supports both the NCWRF and SCWRF. The facility is permitted and maintains the capacity to treat up to 12.8 million gallons of wastewater per day.
SOUTH CARY WATER
The Western Wake Water Reclamation Facility treats wastewater generated by western Cary, Morrisville, Apex and Wake County Research Triangle Park utility customers. The facility is permitted and maintains the capacity to treat 18 million gallons of wastewater per day.
WESTERN WAKE WATER
The facility began receiving wastewater on July 30, 2014 and began discharging treated water to the Cape Fear River on August 11, 2014. Ongoing efforts include preventive, predictive and corrective maintenance at the facility, a biosolids treatment facility, a treated sewage pumping station station and associated discharge facilities on the Cape Fear River.
CARY/APEX WATER
TREATMENT FACILITY
Continue to implement SCADA improvements associated with connectivity to the Cary/Apex Water Treatment Facility, which includes replacing obsolete radios. The Remote Water Infrastructure Division, which is managed by the Cary/Apex Water Treatment Facility group, provides maintenance, instrumentation, SCADA and logistics support for the operation of the city's remote water infrastructure, including: six elevated water storage tanks, one earth storage tank, three booster pump stations, pressure zone control valves and interconnections with adjacent supplies.
REMOTE WATER INFRASTRUCTURE
Incorporate the operation of a new elevated water tank and completed re-alignment of the Central/Western Pressure Zone boundary into the Raw Water Installation (RWI) operation. Maintain focus on water tank maintenance by continuing annual tank inspections, tank cleanings every three years, and annual check valve maintenance and painting projects as needed.
OTHER FUNDS
FLEET MANAGEMENT FUND SUMMARY
FLEET
MANAGEMENT
The City Council approved expansion of transit service to the public on July 1, 2002. The demand-sensitive portion of the service continued as originally designed for Cary's senior citizens and persons with disabilities.
TRANSIT FUND SUMMARY
On February 24, 2005, the City Council approved a new service design for C-Tran in Cary, in which the general public portion of the service was approved to become a fixed route system effective November 2005. In FY 2018 GoCary expanded service as part of the Wake County Transit Plan, with new Sunday service for both fixed route and door-to-door, as well as increased midday frequency on GoCary Routes 3, 4, 5 and 6.
TRANSIT
COMMUNITY DEVELOPMENT BLOCK GRANT FUND SUMMARY
HOUSING
NEIGHBORHOOD SERVICES
The two primary sources of revenue for housing affordability and neighborhood services are funds from the Housing and Urban Development (HUD)/CDBG program and transfers from the General Fund. HUD/CDBG program funds generally comprise 60% of estimated annual revenues, while general fund transfers comprise the remaining 40% of budgeted revenues.
ECONOMIC DEVELOPMENT STRATEGIC FUND SUMMARY
EMERGENCY TELEPHONE SYSTEM (911) SPECIAL REVENUE FUND SUMMARY
HEALTH AND DENTAL FUND
The Workers' Compensation self-funded insurance program is administered by the Human Resources department and the self-funded minor damage and loss insurance program is administered by the accounting division of the Finance Department. Both programs are reported as sub-funds of the General Fund in the City's Annual Comprehensive Financial Report.
SELF-INSURANCE FUNDS
GENERAL CAPITAL
FUNDING SOURCES = $37,072,063
EXPENDITURES = $37,072,063
FY 2020 GENERAL CAPITAL IMPROVEMENTS
GENERAL CAPITAL RESERVE FUND SUMMARY
GENERAL CAPITAL OVERVIEW AND PROJECT DESCRIPTIONS