ACTIVIDADES DE INVESTIGACIÓN Y DESARROLLO

4.04.1 Tender Documents shall be issued to all aspiring bidders who are registered in the appropriate category with Coal India Ltd or any of it's subsidiaries on payment of the requisite fees towards the cost of Tender document (Application Fee) as prescribed in the NIT. However, in such places where the practice of registration is yet to be adopted, the Tender document may be sold to all interested applicants. However, the following procedure may be adopted for receipt of Tenders:-

Tenders may be received in Two envelope system for works of estimated value of upto Rs 5 lakhs. The first envelope will contain credentials (duly authenticated by the bidder)in support of his qualifications in accordance with the eligibility criteria along with EMD in a separate envelope. The second envelope will contain the duly filled in Tender Document.

Tenders will be received in Two Part system ( Ref. Cl. 4.11.1) for all works of estimated value of over Rs.5 lakhs.

The basic minimum eligibility criteria for the purpose of evaluation of offers received will be as under:-

1.(a) The intending tenderer must have in its name as a prime contractor experience of having successfully completed similar works during last 7(seven) years ending last day of month previous to the one in which bid applications are invited (i.e. eligibility period) should be either of the following.

Three similar completed works each costing not less than the amount equal to 40% of the estimated cost.

Or

Two similar completed works each costing not less than the amount euql to 50% of the estimated cost.

Or

One similar completed work costing not less than the amount equal to 80% of the estimated cost.

1. (b) Average annual financial turnover of civil work during the last 3(three) years, ending 31st March of the previous financial year should be at least 30% of the estimated cost.”

The terms similar nature has also to be defined properly e.g. for a RCC predominant work the contractor must have experience in a similar RCC predominant structure.

The intending tenderer must submit documentary evidence in support of 1.(a) & (b) above in the form of certified copy of work order, completion certificate, payment certificates/vouchers indicating the period of work for which the payment has been made.

In addition, the intending tenderer has to submit the following: i) Permanent Income Tax Account Number

ii) Particulars of Registration with appropriate Sales Tax Authorities (In relation with 'Works Contract Tax') if applicable.(**)

iii) Particulars of Registration/clearance from the appropriate Provident Fund authorities, if applicable.

Copies of all the certificates submitted, duly authenticated by the bidder, will have to be verified with the originals by the deptt. However, provisions under (ii) and (iii) above may be relaxed at the discretion of the Tender issuing authority for the purpose of sale of Tender Documents only. These certificates will have to be submitted along with the tender in such cases.

** The Sales Tax Act is a state subject. Therefore it's application in it's entirety will be as per the respective legislation in force at the place of work.

The clauses mentioned above will have to be mentioned in the NIT (Notice Inviting Tender).

4.04.2 Tender documents are to be issued individually on requisition in writing from the contractors or their accredited representatives. Acknowledgements for receipts of tender documents may be obtained from the contractor or their accredited representatives on the requisition itself at the time of handing over of tender documents. In cases where tender documents are requested for transmission by post, these should be dispatched by registered A.D. The department is not responsible for any postal delay in such cases.

Particular attention should be paid to the prompt issue of tender documents to all aspiring bidders/firms who apply for them after recording necessary particulars in the ' Tender Issue Register' after obtaining the signature of the Tenderer or his authorized representative. They should be issued on the day the application is received, or on the following day at the latest after the cost of tender documents has been deposited.

4.04.3 Tender documents should fulfill the following criteria before being sold to parties: i) All the copies of tender documents prepared for a work should be serially numbered as 1,2,3 etc. and the pages and the drawings in each document should also be serially numbered.

ii) The front cover page should convey all the information in the manner indicated at Appexdix-9.

iii) The certificate of issue by the Engineer-in-Charge.

iv) The name of the work and the serial number of copies of tender documents prepared should be entered in the "Register of issue of Tender documents" as given at Appendix-10. Issue of tender documents should stop at least one day prior to the date of opening of tenders.

4.04.4 The following time limits between the call of tenders and the date of opening of tenders are laid down but this period may be varied at the discretion of the SO(C)/GM(C)/CGM(C).

i) 10(ten) days in case of work costing below 10 lakhs.

ii) 14 (fourteen) days in case of work costing between 10 lakhs to 50 lakhs. iii) 21(twenty-one) days in case of work costing more than 50 lakhs.

iv) For urgent works costing upto 5 lakhs not published in Newspapers, a minimum time of 5(five) days may be kept between the date of call of tenders and the date of opening of tenders at the discretion of SO(C)/GM(C)/CGM(C).

v) The aforesaid time limits will not apply to Global tenders and in such cases ad hoc decision should be taken for fixing the period by the competent authority to accept the tender. Sale of tender documents should be suspended one/two days before the date specified for opening of tenders.