Más allá de la academia: los inspectores de enseñanza como agentes

8.9.1 The Tender Committee has to assess the reasonableness of the offers. Tenders with any condition shall normally be rejected. However tenders with conditional rebates / discounts may be considered, but without taking into account the conditional rebates / discounts for the purpose of evaluation of the bid price. Tender Committee should specifically draw the attention of Tender Accepting Authority to such conditional rebates/discounts and to the fact that the evaluated cost of the tenders is without considering such rebates/discounts. Tenders with unconditional rebates can be accepted. If any rebate / discount is offered suo- moto by any tenderer after the opening of tenders, the same may be considered if his tender is otherwise also the lowest. But in case the tender is due for rejection due to high rates, suo-moto discount should not be considered.

8.9.2.1 Total Amount quoted by valid L-1 tenderer

This should be compared with the estimated cost put to tender duly modified by variation in Cost Index in case where there is documentary proof in change of Cost Index between that adopted for framing the Estimate and that prevailing on the last date for opening of tender. There is no need for preparing justification statement in case the lowest tender is less than 110% of he Estimated Cost put to Tender duly modified by variation in Cost Index as detailed above. In case L1 offer is more than the above limit, the following paras will apply.

8.9.2.2 Reasonability of the rates of Tender received is to be seen and commented upon by the Tender Committee. While analyzing tenders, rates of tenders of similar nature of works accepted within about last 3 months may be ascertained. Similar works shall mean works similar in nature, quantum, specification and location in the near vicinity. If required, cost based on market rate analysis may be prepared on the basis of market rates of all major items and peculiar situations / circumstances, if any, relating to the working conditions in the area where the work is to be executed, as furnished by the Project Coordinator in terms of Para 8.8.6 above. The cost assessed as justified based on value of similar works or on market rate analysis as the case may be, should be compared with L1 offer and following action may be taken. On methodology for making out Market rate analysis / justified rate analysis Para 4.9 may be referred to.

i) When L-1 offer exceeds the justified cost / market rate analysis cost by upto 5%, the variation can be ignored and L-1 offer can be recommended for acceptance.

ii) When L-1 offer exceeds the justified cost / market rate analysis cost by between 5% and 10%, L1 offer may be recommended for acceptance in cases of urgency / emergency and for recorded reasons. In such cases, detailed recommendations will be required to be given to the Tender Accepting Authority analyzing the implications of accepting L-1 offer with or without negotiation as against re-tendering.

iii) When L-1 offer exceeds the justified cost / market rate analysis cost by more than 10%, it should not normally be recommended for acceptance. In such cases recommendation to the Tender Accepting Authority should be for the Client to be advised on all the facts and the Client’s decision taken on whether re-tendering should be done or due to urgency / emergency requirements or for any other reasons, the bid of L 1 may be accepted as such or after negotiation to get the rate reduced.

iv) In case, on re-inviting open tenders for the 2nd or 3rd time, the L1 offer continues to remain higher than 10% of the cost of similar works accepted in recent past or the cost based on market rates, then detailed reasons for the same should be examined and all factors analysed, if required by discussions with bidders. Persistent high rates even during 2nd or 3rd call for open tenders may be a pointer to (a) comparison being made with a dissimilar work (b) market rates being incorrect due to non-consideration of transportation cost from source to site (c) site conditions being difficult

due to (i) inaccessibility (ii) non-availability of water & power (iii) water- logging (iv) no space for labour camp (v) encroachments on/near site (vi) law and order problems etc. A report covering the above aspects and suggesting remedial steps should be put up to the accepting authority for apprising the client.

v) When L1 offer is less than 90% of the justified cost / market rate analysis cost the Bid should be treated as unbalanced. The workability of the rates should be assessed and commented upon by the Tender Committee in its recommendation to the Tender Accepting Authority. For this purpose, the Tender Committee may advise L1 Bidder to produce detailed price analysis for any or all items of Bill of Quantities to demonstrate the inherent consistency of those prices with the construction methods and schedule proposed. This process of checking with L-1 bidder should be carried out expeditiously so as to complete it well within the bid validity period. If required, the bid validity period should be got extended. If an evaluation, the price analysis is not found to be satisfactory, the bidder should be asked to furnish Additional Performance Guarantee to the extent the total quoted cost is lower than 90% of justified cost / market rate analysis cost.

8.9.2.3 The Convener of the Tender Committee must ensure before submission of recommendations to the Tender Accepting Authority that verification of documents/credentials of L1 bidder is completed and suitable mention is made thereof in the recommendations of the Tender Committee.

8.9.2.4 All the members of the Tender Committee should furnish a certificate in the tender evaluation report that none of them has any personal interest in any of the Tenderers who have participated.

8.10 TENDER COMMITTEE’S RECOMMENDATIONS AND ACTION BY THE