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One form of financial aid is an athletic grant in aid. Athletic grant in aid is awarded to student-athletes by the director of financial aid upon the recommendation of the coach and with the approval of the executive director of athletics. To be eligible for and to retain a scholarship, each student-athlete must meet and comply with all applicable regulations of the university, the appropriate conference, and the NCAA.

An athletic grant in aid may be reduced or cancelled immediately for the following reasons:

 If the student-athlete is rendered ineligible for intercollegiate competition

 If the student-athlete intentionally provides fraudulent information on an admission application, letter of intent, financial aid agreement, or eligibility questionnaire

 If the student athlete engages in misconduct warranting disciplinary penalty

 If the student-athlete voluntarily withdraws from a team Renewals, Reductions and Non-Renewals

Athletic grants in aid are generally offered for a one-year period and may be renewed each year on the recommendation of the coach and the approval of the executive director of athletics.

USD will notify in writing each student-athlete who received an award the previous academic year and who has eligibility remaining for the ensuing academic year whether the grant has not been renewed by July 1st.

Student-athletes whose aid has not been renewed or whose aid has been reduced have the right to a hearing with institutional

Grant in Aid Work Commitment

An athletic grant in aid carries with it the obligation that the recipient is assigned a campus job during each academic term in which the student is enrolled, not to exceed 15 hours per week. These guidelines specifically address the following groups:

 Students who have exhausted their eligibility: students who apply for 5th year aid will be granted assistance based on availability of funds. The application for “Fifth Year/Medical Aid” is to be completed by their head coach prior to the upcoming year’s signing period

 Students who are declared medically ineligible: students will have the right to apply for athletic aid and a decision will be based on

availability of funds. The “Fifth Year/Medical Aid” application must be completed as soon as a coach suspects a student would be declared medically ineligible for the upcoming year.

 Students who are otherwise receiving athletic aid and not regularly participating

In special circumstances, a student’s obligation to work may be waived. Students who are declared medically ineligible or have exhausted their eligibility are not guaranteed continued athletic aid.

Book Loans

Books are furnished on a loan basis only to student-athletes receiving an athletic grant-in-aid equivalent to full tuition or more. In accordance with NCAA rules, student-athletes may receive required course-related books. Optional or other course related supplies may not be awarded as part of athletic aid. Student-athletes who receive books as part of their athletic aid are required to return the books to the athletics academic support office. Students who fail to return loaned books, for whatever reason, will be charged the full price.

What are qualified student-athletes eligible to receive?

Only required course books and photocopies can be authorized. (Not authorized are course materials such as pens, shirts, painting supplies, etc.). In accordance with NCAA rules student athletes may only receive books necessary for the classes for which they are enrolled. Student athletes cannot obtain clothing, food and/or drinks from the bookstore on this account. This account is totally different from any cash plan or meal card plan.

How do student-athletes who qualify for Book Loans receive books?

Student-athletes go to the Convenience Store Counter in the USD Torero Store with their student ID to obtain required books for the semester. The bookstore clerk uses the student athlete’s most recent class schedule and only issues the required textbooks for each course. The bookstore clerk then verifies that each textbook issued is received by the student athlete by confirming the charges on bookstore receipt. Book charges are billed directly to the athletic department.

After verification of required textbooks, each student-athlete signs an electronic acknowledgement form confirming that the student athlete has received the required textbooks listed on the receipt.

What if I Add / Drop Classes?

If the student-athlete has added, or dropped a class they must indicate such to the clerk at the Convenience Store Counter. If a class has been dropped, the student-athlete should not obtain book(s) for this course. If already received, the book(s) must be returned no later than the published add/drop deadline.

If a class has been added, the student-athlete must see the textbook representative in the bookstore so that the books for the new course may be obtained.

When should student-athletes return books?

Books are due immediately at the end of final examinations for that specific term. Student-athletes who receive required books as part of their athletic aid must personally return books to the assistant director of academic services for student athletes. Books returned via coaches, other student-athletes or individuals will not be accepted. The student- athlete is financially responsible for late and/or non-returned books. The full value of the book will be charged to your USD student account.

NO EXCEPTIONS

Guidelines to Full-Scholarship Athletes Being Eligible to Live Off-Campus and Receive an Athletic Department Stipend

Full-scholarship student-athletes can be eligible to live off campus and receive a housing and/or meal stipend. The student-athlete must be an upperclassman, and transfers must have been on campus at least two semesters. Please see the criteria below.

1. Coach communicates approval of the student-athlete’s request in writing to the sport supervisor.

2. Upperclassmen with USD cumulative GPA over 3.00.

3. Transfer student-athletes must be upperclassmen, live on-campus for a minimum of one year and have a USD cumulative GPA over 3.00. 4. Consideration will also be given to any student-athlete who is married and would live with spouse.

5. No campus public safety incidents. 6. No drug or alcohol violations.

7. Must be able to demonstrate the availability of transportation to campus.

8. Must provide the athletic department with the address of off-campus housing and phone number.

9. If GPA drops below 3.00 at the end of the academic year, the privilege will be revoked.

If legitimate extenuating circumstances support providing a stipend, the executive director of athletics may waive necessity of fulfilling the above criteria.

Student Athlete Employment Earnings

Earnings from student-athletes on or off-campus employment that occurs at any time is exempt and is not counted in determining a student-athlete’s full grant-in-aid or in the institution’s financial aid limitations, provided:

 The student-athlete’s compensation does not include any

remuneration for value or utility that the student-athlete may have for the employer because of the publicity, reputation, fame or personal following obtained because of athletics ability

 The student-athlete is compensated only for work actually performed

 The student-athlete is compensated at a rate commensurate with the going rate in that locality for similar services. [Bylaw 12.4 and Bylaw 15.2.6]

 The student-athlete completes the student athlete employment verification form prior to beginning any employment