ANEXO E CONFIGURACIÓN DE LA RED MOODLE, EN LA RED CENTRAL

. There are personnel production, marketing and financial types of management

. In any establishment, nothing can be achieved without the element of the organization as all the activities could not be automatically carried out by any machine or technology . The right purpose of staff recruitment must be known

. Staff that are recruited must be appropriately trained and motivated.

6.0 Tutor-Marked Assignment

1. Explain the scope of personnel management 2. Explain the concept of personnel management

7.0 References/Further Reading Aromolaran (2000)…

Unit 2 Functions of Personnel Management

3.3 Staffing 4.0 Conclusion 5.0 Summary

6.0 Tutor-Marked Assignment 7.0 References/Further Reading

1.0 Introduction

Basically, agricultural extension administration implies the management of human resources and programmes available for agricultural extension and carefully using them systematically for the achievement of agricultural objectives. Thus, the agricultural extension administrator or manager, whether in the State Agricultural Development Project, State Ministry of Agriculture, Federal Ministry of Agriculture, etc. is essentially an organizer, planner, implementer of plans, policy maker and implementer, programme designer and executor, etc. all in the efforts towards the achievement of agricultural development.

To achieve these lofty objectives, the personnel management must carry out these tasks through the following basic processes: planning, organizing, staffing, directing and controlling, coordinating, reporting and budgeting.

2.0 Objectives

At the end of this unit, you will in the position to:

. Explain what planning is in personnel management

. Discuss organizing as a management function

. Explain staffing in personnel management

3.0 Main Body

3.1 Planning

Planning involves working out of the broad objectives of the activities or things that have to be carried out by any individual, group or organization. It is also concerned with the methods to be employed in order to accomplish the goals and objectives of the organization. Planning is therefore the most basic of all management functions as it is the starting point from which all subsequent activities develop. In essence, it is deciding in advance, what to do, how to do it, when to do it, who should do it and why it should be done .

Planning is very important in personnel management. Aromolaran (2000) listed the merits of planning as:

a) it makes for purposeful and orderly activities, b) it points out the needs for future change, c) it answers “what if” questions,

d) it provides a basis for control, e) planning encourages achievement, f) it compels visualization of the entirety,

g) it increases and balances utilization of facilities and, h) it assists managers in gaining status.

However, planning has the following demerits also:

a) it is limited by the accuracy of information and future facts available, b) it is costly,

c) it has some psychological barriers since people tend to have more regard for the present than for the future, and

d) it discourages initiatives because some programme executors may not like to deviate from the plan.

Major steps in planning involve:

a) clarification of the problems (objectives),

b) obtaining complete information about the activities involved, c) analysis and clarification of the information,

d) establishing the planning premises and constraints, e) determining the possible alternatives,

f) choosing the best out of the alternatives,

g) arranging detailed sequence and timing for the proposed plan (time table), h) providing progress check-up to the proposed plan.

It should be noted that the success of a plan is measured by the results achieved.

3.2 Organizing

Organizing refers to the management function that focuses on allocation and arrangement of human and non-human resources so that planning and execution of activities can be carried out.

This is the setting out of the formal structure of authority and flow of work in such a way that the various sub-divisions, components, sections, branches or departments are carefully arranged, clearly defined and effectively coordinated in order to accomplish the objectives of the organization (Ogunbameru, 2001). The purpose of managerial function of organizing is to make it possible for people to work effectively and cooperatively towards accomplishing the organizational objectives. An organizational structure should be well defined to clarify the environment so that everyone knows what to do and who is responsible for what results in order to remove obstacles to performance caused by confusion and uncertainty of assignment.

Under an open system of administration, the organizational set up is such that there is an interaction between the super ordinates and their subordinates. The subordinates feel free in discussing the problems of the organization and ways and means of solving them with their super ordinates. Whereas, in a closed system of administration, the subordinates only take directives and decisions from their super ordinates for implementation.

3.3 Staffing

This involves selecting or recruiting competent people for the organization and improving the competence of those already on the job.

The staff members in an open system of administration have access to training and their conditions of service are favourable. Workers can demand for their rights and improved conditions of service. While under the closed system of administration, the workers are relatively deprived of most of their benefits because they do not participate in deciding their conditions of service. Staffing is an important administrative responsibility in any organizational set up. This is because an organization is as good as the people working in it

4.0 Conclusion

In this unit we have learnt about the functions of personnel management. We identified planning, organizing and staffing as some basic functions of personnel management among many others as discussed in the earlier units. The success of any establishment depends on the successful implementation of these basic functions.

5.0 Summary

We have learnt in this unit that:

. The basic functions of personnel management include planning, organizing and staffing.

. Planning involves working out of the activities that have to be carried out by the organization

. Organization refers to the management function that focuses on allocation and arrangement of human and non-human resources so that planning and execution of activities can be carried out

. Staffing involves recruiting competent people for the organization and improving the competence of those already on the job

6.0 Tutor-Marked Assignment

1 Explain planning in personnel management 2. Differentiate between organizing and staffing

7.0 References/Further Reading Ogunbameru O.O. (2001)…

Aromolaran A. (2000)…

Unit 3 Extension Training