Complete: Collaborative Provision Proposal form and Programme Proposal form
Approval by: the Head of Department
Send: Collaborative Provision Proposal form and Programme Proposal form to QAS office for consideration by the Programme Development and Approval Committee
Procedures for the approval and monitoring of collaborative provision
9.
Initial agreement to explore partnership
9.1 Initiation may come from the College or from the proposed partner. A set of key principles underpin all collaborative activity and all such activity should be carried out in accordance with the Partnerships policy in paragraphs 1.1 to 7.1 above. A
Memorandum of Understanding is a non-binding general statement of intent for the proposed partnership and the broad scope of the proposed collaborative activity. Any intended access/feeder/articulation arrangements should first be discussed with the Admissions Section of Students and Education Support and the Widening Participation team.
9.2 Where collaboration in a new area with an existing partner is proposed then proceed to section 10 below.
9.3 Consult: as appropriate the relevant professional services departments and the Head of School, relevant strategy, policy and regulatory documents, the register of collaborative activity.
Complete: Collaborative Provision Proposal form and submit to QAS for
consideration by PDAC. Once approved by PDAC then complete a Partner profile and checklist (for those activities classed as medium and high risk activity) followed by a Memorandum of Understanding, noting that not all partnerships will necessarily include a Memorandum of Understanding.
Approval by: the Principal, territorial Vice-Principal or Head of School, depending on the level of risk.
Joint awards, validated provision, franchised provision: submit Partner profile and checklist to the Programme Development and Approval Committee for further clarification and approval of activity.
Send: Partner profile and checklist and the Memorandum of Understanding signed by the College and the potential partner to Quality and Academic Support (QAS). 9.4 Relevant documents
College Strategic Plan 2006/2016 plus 2011 strategic review update
http://www.kcl.ac.uk/aboutkings/strategy/index.aspx International Strategy http://www.kcl.ac.uk/college/policyzone/assets/files/external_relations/internatsu m09.pdf Academic regulations http://www.kcl.ac.uk/aboutkings/governance/regulations/index.aspx
Partnerships Policy (see paragraphs 1.1 to 1.7 above)
Core code of practice for postgraduate research degrees (see Section F and
http://www.kcl.ac.uk/college/policyzone/index.php?id=245)
QAA Quality Code, chapters B3: Learning and teaching and B10: Managing higher education provision with others
http://www.qaa.ac.uk/AssuringStandardsAndQuality/quality-code/Pages/Quality- Code-Part-B.aspx
Definitions of collaborative activity (see page 125)
Register of collaborative activity
Collaborative Provision Proposal form
http://www.kcl.ac.uk/aboutkings/governance/committees/PDAC.aspx
Partner profile and checklist (medium and high risk activity) (http://www.kcl.ac.uk/aboutkings/quality/academic/prog/cp.aspx )
Template for a Memorandum of Understanding
(http://www.kcl.ac.uk/aboutkings/quality/academic/prog/cp.aspx)
Guidance on joint awards (see page 127)
Guidance on the operation of collaborative teaching activity (see page 119)
Procedures for the approval and monitoring of collaborative provision
21
10.
Approval of provision
10.1 Consult: the relevant professional services areas for advice on completion of the Memorandum of Agreement.
Complete: the appropriate programme/module approval paperwork and the relevant template for a Memorandum of Agreement; this is a written and legally binding agreement setting out the responsibilities and obligations of all signatories. A draft of the Memorandum of Agreement should be considered alongside the
programme/module approval documentation by the School Education Committee, or equivalent or relevant postgraduate research programme approval process.
Undergraduate/taught postgraduate programme/module approval: approval by School Education Committees. Completion of relevant process for
validation/franchise approval.
Postgraduate research degrees approval: approval by the Head of School and Head of Graduate Studies following relevant School process (following discussions with Postgraduate Research Students Sub-Committee).
Send: the draft Memorandum of Agreement and programme approval documents to the QAS Office for submission to Programme Development and Approval Committee for joint awards, validated provision and franchised provision.
Approval by: Programme Development and Approval Commitee and final Memorandum of Agreement signed by same signature as on Partner profile and checklist.
10.2 Relevant documents
Partnerships policy (see paragraphs 1.1 to 7.1 above)
Procedures for validation and accreditation
http://www.kcl.ac.uk/college/policyzone/index.php?id=328
Procedures for programme and module approval and modification and related forms http://www.kcl.ac.uk/aboutkings/quality/academic/prog/am.aspx
Approval form for a new research degree
http://www.kcl.ac.uk/aboutkings/quality/academic/prog/am.aspx
Templates for Memorandum of Agreement
http://www.kcl.ac.uk/aboutkings/quality/academic/prog/cp.aspx
Guidance on key principles relating to the management, monitoring and assessment of joint PhD programmes (see page 135)
QAA Quality Code: B10: Managing higher education provision with others: http://www.qaa.ac.uk/Publications/InformationAndGuidance/Pages/quality-code- B10.aspx
11.
Management
11.1 Ongoing management of the partnership and review of activity before re-signing of the Memorandum of Understanding and related Agreements. QAS produce a termly report to the Academic Board and the Programme Development and Approval Committee on new partnerships.
11.2 The management of joint PhD programmes is overseen by a Joint Academic
Committee (JAC). A JAC will need to be established for each partner; core terms of reference are given on page 131.
11.3 Complete: Joint awards, validated provision and franchised provision produce an annual report which is submitted to the College Education Committee. Prior to an MoU and related Agreements expiring, a report on activity undertaken as part of the partnership is produced to inform the decision to re-sign.
Approval by: the College Education Committee for the annual reports. The relevant signatory approves the re-signing of the MoU and related Agreements following consideration of the activity report by the College Education Committee.
Procedures for the approval and monitoring of collaborative provision
11.4 Relevant documents
Partnerships policy (see paragraphs 1.1 to 7.1 above)
Core terms of reference for a Joint Academic Committee for joint PhD programmes (see page 137)
Guidance on the operation of collaborative teaching activity (see page119)
Guidance on off-campus study in research degrees (see page 133)
Guidance on key principles relating to the management, monitoring and assessment of joint PhD programmes (see page 135)
Template for review of activity prior to re-signing a Memorandum of Understanding and related Agreements (see page
http://www.kcl.ac.uk/aboutkings/quality/academic/prog/cp.aspx)
12.
Further information
12.1 Useful information and guidance on collaborative activity is published by the QAA, see for example:
Review of overseas provision http://www.qaa.ac.uk/InstitutionReports/types-of- review/overseas/Pages/default.aspx
Published outcomes papers (collaborative provision)
http://www.qaa.ac.uk/ImprovingHigherEducation/Pages/PublishedOutcomespape rs(collaborativeprovision).aspx
12.2 The UK Higher Education International Unit (IU) (http://www.international.ac.uk/ ) publishes information on developments in Europe and world-wide, see for example:
Lisbon Recognition Convention Committee Recommendation on the recognition of joint degrees 2005 http://www.bologna-bergen2005.no/EN/Other/Lisbon_Rec- doc/040609_Recommendation_joint_degrees.pdf
Information on Erasmus Mundus degrees
http://www.international.ac.uk/policy/eu-policy-and-initiatives/eu-policy- education/mobility/erasmus-mundus.aspx
International partnerships: a legal guide for UK universities, 2012
http://www.international.ac.uk/research-and-publications/research-and-