6. ANEXOS
6.5. Anexo V: Programación de actividades relacionadas con el cuento para trabajar las
The purpose of quick supply stores (QSSs) is to simplify accounting for low-dollar-value expendable items. QSS will be the only cus- tomer unit supply source for the items it stocks.
12–2. ASL reviews
Review the ASL at 6-month intervals (for example, during May and November of each year), to select items for movement into or out of the QSS.
a. Use the following QSS criteria for the ASL review: (1) Stockage list (SLC) must be Q, except for EC G items; see (9) below.
(2) Unit price must be $10 or less except where the unit of issue contains more than one item. However, the cost of an item (in unit of measurement quantity) must not exceed $10.
(3) CIIC Code must be U.
(4) Accounting requirements code (ARC) must be X. (5) Recoverability code (RC) must be Z.0
(6) MATCAT code position 2 must be 2. (7) The fund code must be either 1 or blank.
(8) Reportable item control code (RICC) must be 0.
(9) Essentially code (EC) must be J, except that, where a QSS is established, EC G items receive 9 demands in the control period and meet all other QSS criteria will be transferred to QSS accounting. (10) Supply categories of materiel code (SCMC) position 1 is 9. Note: All criteria except 1 are found in the ARMS Monthly AMDF. Criterion 1 is found in the stock record account.
b. Review each non-QSS ASL item for movement into the QSS. (1) Start with the first criterion. Check the NSN against each criterion.
(2) If the NSN does not meet a criterion, stop. Do not move the item into QSS. It will remain a non-QSS ASL item.
(3) If the NSN meets all criteria, move it into the QSS. c. Review each QSS ASL item for movement out of the QSS. (1) If the NSN has been reordered at least once during the most recent 12 whole months, a Q stockage list code is valid. Start with the second criterion. Check the NSN against each criterion. If the NSN does not meet a criterion, stop. Move the item out of the QSS. It will become a non-QSS ASL item. If the NSN meets all criteria, keep it in the QSS.
(2) If the NSN has not been reordered at least once during the past 12 whole months, it will revert to detail accounting. In this case, delete the NSN from the QSS and the ASL.
12–3. Moving items into the QSS
Information in this paragraph will apply after items to be moved into the QSS have been selected.
a. Stock control section personnel will do the following: (1) Flag the stock record by placing a green-colored signal over the DA Form 1297 SUM block. This provides rapid visual identifi- cation of items in summary accounting.
(2) Immediately post all unposted vouchers to the stock record for the selected NSN.
(3) Post the Julian date in the posting date column, the abbrevia- tion QSS in the DODAAC column, and the balance in the balance column of the next available line on the DA Form 1296. (This is shown in fig 12–1.)
(4) Customers are not billed when QSS items are issued. Because of this, an adjustment now may be necessary in financial channels supporting the SSA. The supply staff officer at battalion on installa- tion levels will provide instructions which the SSA must follow to comply with financial procedures.
(5) Compute control period demands. Summarize demands re- corded on the DA Form 1296 for the most recent 12 months. These a r e t h e a c t u a l c o n t r o l p e r i o d d e m a n d s . I f 1 2 w h o l e m o n t h s o f demand history are not recorded, count the number of whole months recorded and summarize their demands. (Use table G–1 to estimate control period demands.)
(6) Post actual or estimated control period demands to line 2, DA Form 1300–2. Compute a new EOQ RO and ROP under chapter 4. (7) SSAs with multiple storage activities operating more than one QSS will take one additional step. Stock control section personnel will compute an operating level and an ROP for each QSS; the sum of these must not exceed the SSA’s operating level and ROP for the NSN. Base these QSS operating levels and ROP on the percentage of control period demands received from each storage activity. Re- cord them on DA Form 1297, remarks block.
(8) Prepare a DA Form 1300–3 (Summary Accounting Transfer/ Record of Supply Form). This form transfers the item from detail accounting to summary accounting. (Make two copies as shown in fig 12–2.) Send the original to the storage section with the DA Form 1300–4 (Reorder Point Record) (see (9) below). Send the duplicate to the editing section. Essential elements of data required for the Summary Accounting Transfer Record are contained in the table 12–1.
(9) Prepare DA Form 1300–4. This form requests resupply when stock on hand is reduced to or below the reorder point quantity. Make one copy (as shown in fig 12–3). Send it to the storage section with the DA Form 1300–3.
Table 12–1
Summary accounting transfer record
Use: To document transfers from summary to detail accounting and vice
versa
Preparation: Manual or Automated
Format: As prescribed in manual or automated procedural publications File: Voucher Files
Title: Editing and QSS File
Title:Type of transfer
Explanation: From detailed accounting to summary accounting and vice
versa
Title: Stock Number Explanation: N/A Title: Unit of issue
Explanation: Includes unit of measure and measurement quantity for
nondefinitive unit of issues.
Title: Balance Explanation: N/A Title: Date of transfer Explanation: N/A Title: New location Explanation: N/A
b. Editing section personnel will receive the duplicate copy of the DA Form 1300–3; they will do the following:
(1) File the DA Form 1300–3 in NIIN sequence in the QSS editing file. This file lets the editors know which items are in the QSS.
(2) Send requests for QSS items that are erroneously received at the stock control section to the QSS. Mark these requests QSS.
c. Storage section personnel will receive the DA Form 1300–3 and DA Form 1300–4; they then will take the following actions: (1) Enter current location in the remarks block of the DA Form 1300–3.
(2) Select a QSS location. (3) Mark locator card QSS.
(4) Post QSS location in the new location block of the DA Form 1300–3 (fig 12–4) and location block of DA Form 1300–4.
(5) Move the item with the DA Form 1300–3 and DA Form 1300–4 to the QSS.
d. The QSS will receive the stock accompanied by the DA Form 1300–3 and DA Form 1300–4; the following actions then will be taken:
(1) Separate ROP quantity from total stock. Bags, boxes, tape, or string on the DA Form 1300–4 may be used. Attach the DA Form 1300–4 to the ROP quantity or to the bulk container of items that are not suited to ROP quantity separation.
(2) Place the stock in its new location.
(3) Complete the DA Form 1300–3 by posting the remarks block with COMPLETED, Julian date, and QSS clerk’s initials. (See fig 12–4.)
(4) Send the completed DA Form 1300–3 to the stock control section.
12–4. QSS catalog
The stock control section will receive completed DA Forms 1300–3 from the QSS and file them in NIIN sequence in the QSS control file. This file provides the data base for the QSS catalog.
a. Stock control section personnel will publish a semiannual QSS catalog after each ASL review.
b. The cover or introduction will show the location of the QSS and its hours of operation.
c. The catalog will list each item in the QSS in NIIN sequence, showing the NSN and nomenclature.
d. One copy of the QSS catalog will be provided to each of the SSA’s customer units. Additional and replacement copies will be available for pickup at the QSS.
12–5. Customer accounts
Customer units will set up QSS accounts by sending one copy of DA Form 1687 along with one copy of the commander’s assump- tion of command or the PBO’s appointment to the QSS.
a. File the DA Form 1687, with assumption of command or PBO appointment attached, in DODAAC sequence in the customer ac- count file. Note: The customer may elect to use DA Form 5977 in lieu of DA Form 1687.
b. Customer units will terminate QSS accounts by withdrawing the DA Form 1687 and the assumption of command or PBO ap- pointment from the QSS.
12–6. Making QSS issues
QSS issues normally are made over-the-counter to authorized cus- tomer unit representatives without paperwork.
a. Before making an over-the-counter issue the QSS clerk will identify the customer unit representative. Use the customer account file and personal identification provided by the customer unit repre- sentative. Do not make issues to unauthorized personnel.
b . R e q u e s t s s e n t t o t h e Q S S b y t h e e d i t i n g s e c t i o n ( p a r a 12–3b(2)) will be issued by putting the requested items in the customer unit’s issue section pickup bin. Attach the request form to the items to let the customer know that they:
(1) Are issued at the QSS.
(2) May be picked up there in the future.
c. Always issue QSS items in the quantity actually needed. This may or may not be the standard unit of issue. The SRO must approve requests for excessive quantities (greater than 50 percent of the RO quantity) before issue.
d. The ROP quantity will not be issued until all other stock of the NSN has been issued.
12–7. QSS want slips
If not enough stock is available to fill a customer’s request, the QSS clerk will make a want slip on DD Form 1348M. Enter stock number, unit of issue, quantity, DODAAC, date, and the phrase QSS want slip (as shown in fig 12–5).
a. If the request was sent to the QSS by the editing section, use the request form (or a duplicate made to take care of partial issues) as the want slip. Mark clearly the phrase QSS want slip on the face of the form.
b. Keep the want slip in the storage location for the NSN. c. Issue want slip needs in sequence, by oldest date first, immedi- ately on receipt of stock. Make the issue by attaching the want slip to the items and then putting the items in the customer unit’s issue pickup bin.
12–8. Reordering stock
Reorder QSS stocks when the on-hand quantity is reduced to or below the ROP quantity. Reorder stock in the standard unit of issue. Essential elements of data for the reorder point record are in table 12–2.
Table 12–2
Reorder point record
Use: To Trigger Submission of Replenishment Requests for Items in
Summary Accounting
Preparation: Manual or Automated
Format: As prescribed in manual or automated procedural publications File: QSS File
Title: Stock Number
Title:Item noun Explanation: N/A Title: Unit of issue
Explanation: Includes unit of measure and measurement quantity for
nondefinitive unit of issue.
Title: Location Explanation: N/A Title: Computation date
Table 12–2
Reorder point record—Continued Explanation: N/A
Title: Reorder point quantity Explanation: N/A
Title: Requisition objective Explanation: N/A Title: Count date Explanation: N/A Title: On-hand count Explanation: N/A
a. The QSS section will reorder stock by posting the Julian date and the on-hand count in the to stock control column of the DA Form 1300–4 attached to the ROP quantity (as shown in fig 12–6). The DA Form 1300–4 then is sent to the stock control section.
b. Stock control section personnel will receive the ROP record and post it to the stock accounting record as follows:
(1) Transcribe the Julian date in the to stock control column of the DA Form 1300–4 to the posting date column and the on-hand count to the balance column of the DA Form 1296.
(2) Enter the wordISSUES in the DODAAC column of the DA Form 1296.
(3) Compute quantity issued by subtracting current balance on hand from previous balance on hand. Post quantity issued to the recurring demand column and the loss column of the DA Form 1296.
(4) Examples of posting made in (1) through (3) above are shown in figure 12–7.
c. Stock control section personnel will complete postings to the stock record set as follows:
(1) Compute control period demands using table G–1. Do not use summary of demands recorded before the item was moved to QSS. (2) Post control period demands to line 2, DA Form 1300–2. (3) Compute a new EOQ RO and ROP under chapter 4. (4) Obtain stock under chapter 6.
(5) Post Julian date of the RO and ROP computation and the new RO and ROP in the to warehouse column of the DA Form 1300–4 (as shown in fig 12–3). The DA Form 1300–4 is then sent to the QSS.
d. The QSS will receive the DA Form 1300–4. This form will be kept in the location for the NSN pending receipt of stock.
12–9. Receipt processing
QSS stock initially is received at the SSA’s storing activity by the receiving section. Receiving section personnel will process the re- ceipt under chapter 8. Stock then will be sent to the QSS with one copy of the receipt document for identification and location pur- poses. The QSS then processes the stock as follows:
a. Put the stock in its location; location is shown on the receipt document.
b. Dispose of the receipt document after the stock has been placed in location.
c. Fill any want slips.
d. Count out the ROP quantity and attach the DA Form 1300–4. 12–10. Turn-ins
QSS turn-ins normally are made over-the-counter by authorized customer unit representatives without paperwork.
a. The QSS will identify items with the correct NSN and place them in location with the other stock of that NSN.
b. Normally, notifying the stock control section of a turn-in to a QSS is not necessary.
c. If, because of a turn-in, the on-hand count becomes greater than the RO quantity, the QSS will take the following actions:
(1) Post Julian date and on hand count in to stock control column of the DA Form 1300–4.
d. On receipt of a DA Form 1300–4 the stock control section will do the following:
(1) Post the DA Form 1300–4 to the DA Form 1296 under paragraph 12–8b.
(2) Compute control period demands using paragraph 12–3a(5). (3) Post control period demands to line 2, DA Form 1300–2. (4) Compute a new EOQ RO and ROP under chapter 4. (5) Obtain stock under chapter 6 or report excess stock under chapter 15, as indicated by the net asset computation on lines 11 through 18 of the DA Form 1300–2.
(6) Post Julian date of RO and ROP computation and new RO and ROP in the to warehouse column of the DA Form 1300–4 (as shown in fig 12–3).
(7) Return the DA Form 1300–4 to the QSS.
e. The QSS will receive the DA Form 1300–4. It will be kept in the location for the NSN pending receipt of stock or shipping instructions.
12–11. Inventory
An annual physical inventory of QSS stocks is not required if less than one year has passed since the most recent stock reorder. When a stock reorder has not been made in the last 12 whole months, the stock control activity will request an inventory under chapter 9.
12–12. Moving items out of the QSS
a. Return QSS item to detail item accounting when a semiannual review (para 12–2) reveals that the item no longer meets the criteria in paragraph 12–2a.
b. Stock control section personnel will do the following: (1) Prepare DA Form 1300–3 in duplicate; leave the balance block blank. Forward the original to the QSS and the duplicate to the editing section. (See fig 12–2.)
(2) Delete the item from the QSS catalog.
(3) Post the Julian date in the posting date column, the word STORAGE in the DODAAC column, and the on hand balance in the balance column of the next available line on the DA Form 1296 when the DA Form 1300–3 is returned by the storage section.
c. When the DA Form 1300–3 is received, the QSS will do the following:
(1) Count on-hand quantity of the item and post that quantity in the balance block of the DA Form 1300–3.
(2) Destroy the DA Form 1300–4.
(3) Move the stock with DA Form 1300–3 to the storage section. d. Storage section personnel will receive the stock and the DA Form 1300–3; then they will take the following actions: (1) Pull the locator card for the item. Delete the QSS entry on this card. Select a new storage location and enter it on the locator card. If necessary, prepare a new locator card to accomplish this.
(2) Place the stock in its new location.
(3) Complete the DA Form 1300–3 by posting the remarks block with COMPLETED, Julian date, and storage clerk’s initials.
(4) Return the DA Form 1300–3 to the stock control section. e. On receipt of the duplicate copy of the DA Form 1300–3, editing section personnel will remove the first DA Form 1300–3 that moved the item into the QSS from the QSS editing file and destroy both copies.
Figure 12-2. Sample DA Form 1300–3
Figure 12-4. Sample DA Form 1300–3, completed accounting transfer
Figure 12-6. Sample DA Form 1300–4, reordering stock