Whenever you create or change master data or documents in SAP Global Trade Services (SAP GTS) or transfer this data from the feeder system, the system assigns a number, which links database entries with business objects. The system uses this number to identify these objects and as a reference, for example, for changes to master data or in the document flow. To enable the system to assign these numbers, you have to define number ranges for all relevant objects. By doing so, you define a supply of numbers or characters that the system
increases automatically, starting from the first number. You may find it useful to define several number ranges for specific objects. When you have multiple number ranges for an object, you can use the number to indicate the business context for the object use. You can define different number ranges for customs shipments, customs declarations, documentation for internal processes in customs procedures with economic impact, and other customs documents, to separate them by their business context.
Defining number ranges is a prerequisite for transferring data from the feeder system to the GTS system or creating it in the GTS system. You can define both internal and external number ranges. For internal number ranges, the system assigns the numbers automatically as soon as the corresponding data is created or
transferred. For external number ranges, the user has to assign appropriate numbers from the relevant list for the business object. External number ranges are useful for objects such as business partners.
Number ranges can be subject to differing requirements, depending on the object. The system assigns internal numbers for the individual objects additionally; they have no effect on existing indicators such as the product number of a material that you have transferred from the feeder system.
Example
When you create number ranges for documents, you can define separate number ranges for each document type. You can assign a specific number range to each individual document type in the document definition for the services. You could, for example, create a number range from 10000 to 49999 for customs documents in Compliance Management, a number range of 50000 to 79999 for customs shipments in the Transit Procedure service, and a number range from 80000 to 99999 for customs declarations in the Customs Processing service. When you see a document number in the application monitors, you can immediately tell which service created that document.
Note
Note that the number ranges for documents, supplementary customs declarations, and vendor declarations are year-dependent. Therefore, make sure the number ranges for the next year have been defined well before the year-end changeover, to ensure the processes are handled correctly.
Process
Caution
If you create multiple number ranges for a business object, the individual intervals must not overlap. If you want to configure your processes based on the provided Customizing settings, when you create a number range, you have to use the identifications specified in the documentation of the IMG activity to call the correct system activity for the desired object. If you want to configure a plant-specific preference model and a preference model for configurable BOMs for preference processing, for example, you have to create the number ranges with identifications 01 and 04.
1. Go to Customizing for SAP GTS and choose SAP Global Trade Services General Settings Number Ranges and then define the number ranges you need to handle your business processes. Use the following standard procedure, unless the section for the relevant number range definition contains other instructions: 1. Select the respective activity and choose Change Intervals.
2. If you want to add a new interval, choose Add Interval.
3. If you want to change an existing interval, you can change the digit or character values in the From Number and To Number fields.
4. If you want to create an external number range, you have to set the Ext. indicator for the specified interval. You cannot change this indicator for number ranges that are already in use.
2. Define the number ranges for all GTS areas by carrying out the specific Customizing activities for creating number ranges for the individual objects.
○ Define Number Ranges for Business Partners
1. To do so, enter transaction code BUC2 or go to Customizing and choose path Cross-Application Components SAP Business Partner Business Partner Basic Settings Number Ranges and Groupings Define Groupings and Assign Number Ranges .
2. Define the business partner grouping and assign the defined number ranges. For more information, see the description of the Customizing activity.
○ Define Number Ranges for Products ○ Define Number Ranges for Licenses
Note
The License technical object represents the following business objects:
○ Import/export licenses and agreements for Legal Control in Compliance Management ○ Securities for the transit procedure in Customs Management
○ Authorizations for simplified customs procedures or customs procedures with economic impact in Customs Management
○ Securities for restitution ○ Licenses for restitution
Therefore, we recommend creating a separate number range for each of these objects.
○ Define Number Ranges for Documents
In addition to the information described in the standard procedure, also specify the year for which the defined number range is to apply.
3. In addition, define the following additional number ranges for the areas of Compliance Management: ○ Define Number Ranges for Address Numbers for Simulation of SPL Check.
You have to create this number range for address numbers to enable the system to write audit trails for the addresses it checks during the simulation. You assign this number range to the legal regulation in the control settings for sanctioned party list screening.
4. In addition, define the following additional number ranges for the areas of Customs Management: ○ Define Number Ranges for Periodic Customs Declarations
In addition to the information described in the standard procedure, also specify the year for which the defined number range is to apply. Also make sure that you define internal number ranges.
○ Define Number Ranges for Internal Package Numbers ○ Define Number Ranges for EDI Messages
○ Define Number Ranges for Tax Statements
○ Define Number Ranges for Authorizations for Outward Processing
○ Define Number Ranges for Settlement of Inward Processing / Processing Under Customs Control ○ Define Number Ranges for Installation Statement in FC w/PEU
5. Also define the following number ranges for preference processing: ○ Define Number Ranges for Vendor Declarations
In addition to the information described in the standard procedure, also specify the year for which the defined number range is to apply.
○ Define Number Ranges for Preference Models
6. Also define the following additional number ranges for restitution: ○ Define Number Ranges for Bills of Material (Restitution)
Result
You can assign the number ranges in the control settings for the individual product areas.