A. An employee who is eligible (non-exempt employee) for overtime pay is eligible for standby and call out pay.
B. Standby pay is payment received by an employee to pay the employee for being required to be available to provide services for a business need or an emergency during a designated specific period of time. An employee on standby on a day normally scheduled to work shall be paid one (1) hour of base pay as standby pay for that day. An employee who is on standby on a day on which the employee is not normally scheduled to work shall receive two (2) hours base pay for that day.
C. Call out pay is pay received by an employee for actually working during a time the employee is not normally scheduled to work, in response to a call out for a business need or an emergency. An employee who is called out for emergency service shall be paid one and one-half (1 ½) times the hourly base pay rate. The rate of pay will be based with a minimum of one (1) hour payable for the employee's regular scheduled work day, and two (2) hours payable for the employee's regular day off. An employee will be paid for one-half (½) hour of travel time when he/she is called out.
Phoenix-Mesa Gateway Airport Authority Personnel Rules
IV. BENEFITS SECTION 4.1: INSURANCE PROGRAMS
Eligibility: All full time employees are eligible to participate in employee health and welfare insurance programs beginning the first of the month after thirty (30) days of employment.
SECTION 4.2: RETIREMENT
All full time and qualifying part-time employees are required to participate in the Arizona State Retirement System (ASRS). ASRS is a cost-sharing, public employee, tax qualified, defined benefit plan. Both the employee and employer contribute to the member’s retirement at an equal percentage of compensation. The appropriate percentage for contributions may change each fiscal year based on ASRS actuarial evaluation. SECTION 4.3: ABSENCE FROM WORK
Absence from work is subject to supervisory approval. All requests for absence from scheduled work should be submitted to the employee’s supervisor with as much advanced notice as possible prior to the beginning of the absence or as soon as possible for emergencies. The request must be submitted and approved by the employee’s supervisor. This applies to paid and unpaid absences.
A. Unexcused Absences: An employee who is absent from duty for any period of time without supervisory approval is considered to have an unexcused absence and subject to disciplinary action. B. Paid Absences: The time an employee is absent from work but receiving pay is considered paid time
off. The following fall under this category: observance of a holiday, vacation, sick, flex time, jury/witness duty, and administrative leave. An employee on paid time off shall be paid at their effective rate of pay (not including shift differential pay), unless otherwise noted. All paid time off can be taken in quarter (¼) hour increments.
SECTION 4.4: HOLIDAYS
A. PMGAA Observed Holidays: New Year’s Day, Martin Luther King Day, President’s Day, Memorial Day, Independence Day, Labor Day, Veteran’s Day, Thanksgiving Day, Day after Thanksgiving, Half- Day Christmas Eve, and Christmas Day.
B. Observation of Holidays: When the holiday falls on a Sunday, it will be observed on the following Monday. When a holiday falls on a Saturday, it will be observed on the preceding Friday. For
continuous, seven day operations, or work schedules that include a Saturday and/or Sunday, the holiday shall be observed on the calendar day of the holiday.
C. Holiday Pay: Every full-time employee will receive a bank of ninety five (95) hours and part-time benefited employees will receive forty seven and a half (47 ½) hours that will be used towards observed holidays each fiscal year. Holidays will be paid by deducting hours from this bank based on the
observation of holidays. Any remaining hours left, after the deduction of each observed holiday, will be available for the employees to use as alternate holiday time. This alternate holiday time must be used by the end of the fiscal year and shall not carry over, unless otherwise approved by the Executive Director. 1. A non-exempt employee who works on an observed holiday shall, in addition to holiday pay, receive
pay for all hours worked on the holiday at the rate of one and one-half (1 ½) times his/her regular rate of pay.
Phoenix-Mesa Gateway Airport Authority Personnel Rules
2. Holidays during Paid Leave: Full-time and benefited part-time employees on PMGAA paid leave when a holiday occurs will receive the holiday pay and this holiday time off will not be charged as vacation or sick leave.
3. Holidays during Unpaid Leave: An employee who is on an authorized unpaid leave of absence shall not be paid holiday pay unless the employee works on the employee's scheduled workday either the day before or the day after the holiday. The employee’s holiday bank will then be reduced by the applicable number of hours that the holiday would have been paid at.
4. Starting Employment: If an employee’s first day of employment is the day after a holiday, the employee will not receive pay for the holiday.
5. Terminating Employment: If an employee’s last day worked (employment termination day) is on the day before a holiday, the employee will not receive pay for the holiday. All unused alternate holiday time, not taken by the last day of employment, will be forfeited.
SECTION 4.5: VACATION
A. Accrual: Employees will accrue vacation leave based on their most recent hire date, in accordance with the following schedule:
Full-time Employees Vacation Accrual Fewer than two years ... Eight hours per month Two years or more ... Twelve hours per month Benefited Part-time Employees Vacation Accrual Fewer than two years ... Four hours per month Two years or more ... Six hours per month
1. An employee shall not accrue vacation hours for any two (2) consecutive pay periods in which the employee has been on unpaid leave for more than three (3) workdays, including unpaid holidays. 2. For partial months of employment, vacation hours will be accrued on a prorated basis.
3. The date for change in the accrual rate is the first day of the complete pay period immediately following two (2) years of continuous employment.
4. For the purpose of determining the date of change in number of hours per month, accrual of vacation hours will be by continuous employment after the employee’s most recent hire date, as provided in state and federal laws including the Family and Medical Leave Act (FMLA) Policy, military service pursuant to U.S. DOL USERRA or ARS. 26-168, 26-171, or 38-610 and any special leave without pay of thirty (30) days or less. If a special leave without pay exceeds thirty (30) days, the excess days over thirty (30) shall not be counted as continuous employment.
B. Accrual Maximum: The maximum accumulation of vacation hours that can be carried over into the next fiscal year is two hundred forty (240) hours for full-time employees and one hundred twenty (120)
Phoenix-Mesa Gateway Airport Authority Personnel Rules
year will be paid for the excess amount of time after June 30th, provided the full-time employee has taken
eighty (80) hours vacation time and the part-time employee has taken forty (40) hours during the fiscal year. If the employee has not taken the required amount of time during the year, all excess time shall be forfeited.
C. Use of Vacation Hours:
1. Eligibility to use accrued vacation hours shall begin after the employee has completed ninety (90) days of employment from his/her most recent hire date unless a written request was submitted and signed by Human Resources prior to the most recent hire date.
2. Vacation leave may be taken at any time approved by the employee’s supervisor.
3. All previously approved absence requests are subject to supervisor revocation if required by operational considerations. However, every effort shall be made to avoid any adverse financial or personal impacts on employees as a result of having their “approved” absence revoked.
4. Vacation leave shall not be advanced to an employee nor may vacation leave be transferred between employees
5. Depending on the incident, an employee who becomes ill during a scheduled vacation may change vacation days to sick days with authorization from the Department Manager and Human Resources. D. Vacation Hours at Separation: A full-time or part-time employee, who separates from the Airport
Authority service by termination, resignation, retirement, layoff, or death, shall be paid for all unused vacation hours accrued. An employee who separates from employment for any reason before the completion of ninety (90) days service from his/her most recent hire date shall forfeit all accrued vacation hours.