1. From the Navigator, choose Property Definition: Building.
The Find Buildings window appears.
2. Click New.
Important: If you navigate to the Buildings window by choosing New Building on the Properties window, Oracle Property Manager sets the Operating Unit, Property Name, Tenure, and Country fields automatically. All these fields, except Tenure, are read-only.
3. Select the operating unit for which you want to create the building. Once you save the building, you cannot change the information you provide here.
4. Enter the unique building name. Select a name according to the naming
conventions that your business uses. A street address can serve as a building name.
5. Create an alias for the building, and enter it in the Alias field. An alias, which is an abbreviation of the building name, can include letters and numbers. The building alias that you create will become the first element of the location code. Oracle Property Manager uses location codes to identify specific locations and to associate them with leases. If you set up floors and offices, their aliases will become the second and third elements of the location code. Choose a unique alias for each
building, floor, and office, so that each location code refers to a unique location. The examples below illustrate how Oracle Property Manager creates location codes with the aliases you specify.
The following tables show how you can use a combination of abbreviations, and floor and office numbers to create your aliases:
Example 1:
Building, Floor, or Office Name
Create Alias Location Code
Empire State Building ESB ESB
45th Floor 45 ESB-45
Office 20 20 ESB-45-20
Example 2:
Building, Floor, or Office Name
Create Alias Location Code
501 2nd Street 501_2 501_2
6th Floor 06 501_2-06
Cubicle 9 09 501_2_06-09
A user-defined character separates the aliases in the location code. In the examples above, this character is a hyphen ( - ). When Oracle Property Manager links the building, floor, and office aliases together, this character marks the point where one alias ends and the next one begins. You can define the location separator using the Location Code Separator system option. For more information, see System Options in Oracle Property Manager, Oracle Property Manager Implementation Guide.
Important: Avoid using the separation character in the aliases. In Example 2 above, an underscore is used in the alias and thus there is no confusion about where the three parts of the location code begin and end.
The alias is an abbreviation of the building name. Aliases become elements of the location code. Select characters in the building name that make the name unique.
For example:
• ESBforEmpire StateBuilding
• 45321 V for 45321 Ventura Boulevard
• 300op for 300Oracle Parkway
6. Optionally, select a property name. The list of values displays only those properties that belong to the operating unit you have selected.
7. Indicate whether the tenure of the building is leased, owned, managed, or mixed.
8. Optionally enter the building class, for example, Office Building and the status of the building, for example, Under Construction or Completed.
9. Enter the From date. See: Changing From and To Dates, page 2-22.
10. Optionally enter the To date. You may wish to leave the To date blank unless there is a specific reason to provide a date. See: Changing From and To Dates, page 2-22.
11. Enter the country where the building is located.
12. Optionally enter address information.
13. In the Area tabbed region, you define the unit of measure (UOM) you want to use.
14. Enter the gross measurement of the building.
15. In the Occupancy tabbed region, specify whether the building is occupiable and whether it can be assigned to employees, cost centers, or customers.
• Status: Specify whether the building is classified as occupiable for reporting purposes. If the building is non-occupiable, you can use the two following attributes to provide additional information.
• Disposition: Specify why the building is non-occupiable. For example, the lease might have been terminated or the property might be up for sale.
• Accounting Treatment: Specify the financial status of the building. For example, a subleased building may be considered profitable or unprofitable.
Note: The Employee Assignable, Cost Center Assignable, and Customer Assignable fields control whether you can make assignments to the location. However, you cannot change the Status of a building or any other location to unassignable if it has current assignments.
16. In the Features tabbed region, enter the type, description, and condition of each building feature.
• Type: This is a description of how the building will be used, for example, Retail Shop.
• Description: Enter a description of the building, for example, the name of the restaurant.
• Condition: Enter the condition of the building, for example, Excellent, Fair, or Poor.
17. In the Contacts tabbed region, enter the type (role), company name, and site of each contact. Before you enter information into the Contacts tabbed region, you must have set up contacts.
• Type: Enter the role of the contact, for example, facilities manager or landlord.
• Company Name: Enter the name of the contact's company.
• Company Site: Enter the location of the contact's place of business.
18. Save your work.
19. If you want to define floors, choose the Floors button and follow the instructions in the following section.
Related Topics
Buildings and Land Window Reference, page 2-16