The Corporate Headquarters at New Delhi is a policy making implementing and controlling office. It has functions of Training and development of Manpower and vigilance over the affairs of the Organisation. The Central Provident Fund Commissioner who is the Chief Executive Officer and ex-officio Secretary to the Central Board of Trustees sits at the Corporate Headquarters.
The Central Provident Fund Commissioner is assisted by 1) Financial Advisor & Chief Accounts Officer
2) Additional Central Commissioner (Human Resources) 3) Additional Central Commissioner (Pension)
4) Additional Central Commissioner (Customer Service Division) 5) Additional Central Commissioner (Compliance)
6) Additional Central Commissioner (I.T.) 7) Additional Central Commissioner (Vigilance)
All the Additional Central Commissioners have other officers and staff to assist them in their day to day administration.
The authority is fully centralised at the level of headquarters office or central office. (Both usages are in vogue). There are four zonal headquarters headed by Additional Central Commissioner
Zone Headquarters Region
1. North Zone New Delhi 1. New Delhi
2. Haryana
3. Punjab
4. Himachal Pradesh 5. Uttar Pradesh. 6. Uttaranchal
2. West Zone Mumbai 1. Maharahstra
2. Gujarat 3. Goa
4. Rajasthan 5. Madhya Pradesh 6. Chattisgarh
3. South Zone Hyderabad 1. Tamil Nadu
2. Andhra Pradesh
3. Karnataka 4. Kerala
4. East Zone Calcutta 1. West Bengal 2 North East
3. Bihar 4. Orissa. 5. Jharkhand The Training and Development activity as well as vigilance activity of the organisation is also sub divided on Zonal basis to cater to the needs of staff posted in the regional and subordinate Regional Offices within the zone.
The Training activities are looked after by the National Academy for Training & Research in Social Security, New Delhi
• The Vigilance Wing of the Organisation also has four Zonal Directorates reporting to the Headquarters.
Chart-IV.1
ORGANIZATIONAL CHART
Central Board of Trustees
Central Provident Fund Commissioner
Headquarters Office set up
Zonal Offices under the charge of
Addl. Central Provident Fund Commissioner (4)
Chief Vigilance
Office National Academy
Regional Offices (17) Director(Vig.)
Sub-Accounts Offices
Sub-Regional Offices(74) Zonal Directorates 4
The Zonal Offices under the charge of the Additional central Commissioner are the link between field offices i.e. Regional Offices and the Headquarters. They do not directly deal with the provident fund subscriber, employer. They are mainly monitoring offices. The business of the organisation is taken care by the Regional and Sub-Regional Offices, while the inspectorates are again a link between the employer and the Regional Office.
The Regional Offices 1. Andhra Pradesh
2. Assam( for North Eastern States) 3. Bihar 4. Chattisgarh 5. Delhi 6. Goa 7. Gujarat 8. Haryana 9. Himachal Pradesh 10. Jharkhand 11. Karnataka 12. Kerala 13. Madhya Pradesh 14. Maharashtra & Goa 15. Orissa 16. Punjab 17. Rajasthan 18. Tamil Nadu 19. Uttaranchal 20. Uttar Pradesh, 21. West Bengal
The Regional Offices are mainly Headquarters Offices for the Regional and field offices for the area of their location. Based on concentration of Industries and Industrial workers, the subordinate Regional Offices are opened. The subordinate Regional Offices are purely Policy implementing offices. They are spread all over India. In addition to these we find subordinate Accounts Offices attached to the regional Headquarters at the State Headquarters.
The main work areas of these Offices are:
• Coverage and registration: The activity of coverage and Registration is coverage of Establishments i.e. bringing the Establishments under the purview of the Act and giving them the identification number to enable them to start depositing contributions. The Registration process also includes the registration of workers by assigning them an account number and opening ledgers, establishment wise and member wise. The enforcement section monitors coverage part while the accounts section under takes the registration job.
• Collection and recording of contributions: The activity of collection includes monitoring of the payments by the establishments and their recording in the member wise and establishment wise ledgers. As per the Act, the payment of contribution is automatically made into State Bank of India and there is no other machinery of collection is envisaged, however, non-payment of contributions attracts the action by the organization. Thus, again here the accounts, cash, and enforcement branches come into operation
• Compliance and enforcement: As the very name suggests it is the job of the enforcement section to oversee the compliance position of various establishments covered and covering all the coverable establishments.
• Award and payment of benefits: This is the benefit dispensation job of the offices. The benefits include timely settlement of claims, payments of advances, and issue of accounts slips/ annual statement of accounts to the members. The accounts groups in the offices oversee this function.
IV .2
The Administration Pentagon Coverage and
Registration
Compliance and Enforcement Collection and recording of
contributions:
Award and payment of Benefits Finance and Investment
Chart-IV.3
REGIONAL ADMINISTRATIVE DIAGRAM REGIONAL PROVIDENT FUND COMMISSIONER
Regional Office Sub-Regional Offices
Admn. Enf. Accounts Legal/Cash
R.P.F.C.
A.P.F.C.
E.O. A.A.O EDP
Section Supervisor U.D.C. LDC/DEO Group ‘D’ Staff SECTIONS Inward Outward Accounts Enforcement Administration Pension Penal Damages Cash Pre-Audit Care taking Coordination Records Exemption EDP Recovery Stores
Thus, the original work of this piece of beneficial legislation is taken care of by the Regional & Sub-Regional Offices. . The chart shown above gives an idea of the administrative arrangements in Regional Offices/Sub-Regional Offices.
The total work force deployed in all these offices for the above work as on 31.3.1999 is Table-IV.2
DETAILS OF MAN POWER
Offices Sanctioned strength In position
Group ‘A’ 613 534
Group ‘B’ 5091 1743
Group ‘C’ 15698 14511
Group ‘D’ 2440 2236
20656 19024