This step allows you to configure the frequency at which a full backup of the Microsoft Outlook has to be done. A full backup is a complete backup of the Microsoft Outlook folders. Since full backups take more time to complete than an incremental backup, a full backup is typically configured to run weekly or monthly or much less frequently than the incremental backup. Configuring a full backup schedule is mandatory, i.e. this step cannot be skipped. Vembu OnlineBackup will do a full backup dump of the Microsoft Outlook whenever the full backup is scheduled and back it up.
This step has the following options from which any one can be chosen.
Run Monthly
Choose the time and day of the month the backup should run. Vembu OnlineBackup will run the backup every month on the particular day and time chosen. Vembu OnlineBackup will run at the stipulated time/day only.
Run Weekly
Choose the time and the day of the week the backup should run. Vembu OnlineBackup will execute the backup every week on the particular day and time chosen. Note that you can select multiple days of the week if you wish to run the backup on multiple days of the week. Vembu OnlineBackup will run at the stipulated time/day only.
Run Daily
Choose the time at which the backup should run daily. This will execute the backup everyday at a time you have provided. Vembu OnlineBackup will run at the stipulated time only.
Run Every Few Minutes
Choose the hours/minutes interval between each time Vembu OnlineBackup must run. If Vembu OnlineBackup is restarted in the interim, the backup will run once the Vembu OnlineBackup starts. Thereafter, Vembu OnlineBackup automatically reschedules the next backup after the period you’ve set. For example, if you created a backup schedule at 10 am and set it to run every 1 hour, Vembu OnlineBackup will first run the schedule at 10am and the next scheduled time will be 11am. However, if at 10.15am, Vembu OnlineBackup is restarted, then the schedule will run once at 10.15am and the next scheduled time will now be set to 11.15am.
Additionally, you can also select the days in which this schedule should run. For example, if you do not want to run this backup schedule on Saturdays and Sundays, uncheck the checkbox against these days.
Step 5: Incremental Backup Scheduling
Vembu OnlineBackup will do an Incremental backup dump of the Outlook user folders with respect to the previous full or incremental backup; whenever the Incremental log backup is scheduled.
This step has the following options to choose from:
Run Weekly
Choose the time and the day of the week when the backup should run. Vembu OnlineBackup will execute the backup every week on the particular day and time chosen. Note that you can select multiple days of the week if you wish to run the backup on multiple days of a week. Vembu OnlineBackup will run at the stipulated time/day only.
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Run Daily
Choose the time at which the backup should run daily. This will execute the backup everyday at the time you have provided. Vembu OnlineBackup will run at the stipulated time only.
Run Every Few Hours
Choose the hours/minutes interval between each time Vembu OnlineBackup must run. If Vembu OnlineBackup is restarted in the interim, the backup will run once Vembu OnlineBackup starts. Thereafter, Vembu OnlineBackup automatically reschedules the next backup after the period you’ve set. For example, if you created a backup schedule at 10 am and set it to run every 1 hour, Vembu OnlineBackup will first run the schedule at 10am and the next scheduled time will be 11am. However, if at 10.15am, Vembu OnlineBackup is restarted, then the
schedule will run once at 10.15am and the next scheduled time will now be set to 11.15am.
Additionally, you can also select the days in which this schedule should run. For example, if you do not want to run this backup schedule on Saturdays and Sundays, uncheck the checkbox against these days.
Advanced Settings
If you want to configure some additional advanced options -‐ like, CPU utilization, etc. click on the Advanced Options button.
Advanced Backup Schedule Settings
There are some options here on how the backup should be scheduled.
1. Maximum Number Of Full Backups: You can specify the maximum number of full
backups that need to be stored in the server. For example if you have configured a monthly full backup, then Vembu OnlineBackup will take a full backup every month. After 6 months you will have 6 separate full backups in the Vembu Cloud along with incremental backups under each of these 6 full backups. If your policy is to retain only backup data for 6 months, then you can configure "Store maximum of 6 full backups" here. In the 7th month, Vembu OnlineBackup after finishing the 7th full backup, will delete the first full backup along with its incremental backups and retain the last 6 full backups.
2. Run this backup immediately after saving this configuration (thereafter, Backups will
be scheduled as per the schedule stipulated): If you enable this option, then the backup will be executed once immediately after you save the backup schedule – even if it is not the scheduled time. For example, if you configure a daily backup at 10.00 AM but you have configured the backup at 8.00 AM, then the backup schedule will be run once immediately at 8.00 AM and then as per the daily schedule at 10.00 AM).
3. Attempt to run this backup every 5 minutes in case of non completion because of a problem (Network error etc.): If enabled, the user can choose to reschedule this backup every 5/10/15/20/25/30 minutes, whenever an attempted backup is incomplete
because of a network error, server crash etc. The number of times the backup will be rescheduled (due to an error) can be configured to be in between 1-‐5 or unlimited, with the default setting as 5. This is to ensure that an incomplete backup is completed as soon as possible without waiting for the next actual schedule time. Note that this option is enabled by default.
4. Data Integrity Check: Vembu OnlineBackup supports data integrity check where the
data sent from the client machine is verified for integrity at the Vembu Cloud. When a file's integrity check fails, Vembu OnlineBackup flags that file as skipped and the file is then again backed up during the next backup schedule.
Saving the configured backup
Once all the Outlook user account folders and/or sub-‐folders that are to be backed up are selected and the configuration options are set, you simply need to click on the "Configure/Save Backup” button to activate the backup.
Troubleshooting Tips
Error: “In "Step 2", instead of Outlook selection checkbox, the following message is
shown : "MS-‐Outlook is not installed in this system".”
Cause 1: If Microsoft Outlook was installed after installing Vembu OnlineBackup in the
machine.
Solution: Re-‐install Vembu OnlineBackup, with the upgrade option, on top of the existing
installation.
Cause 2: If Microsoft Outlook service running in the local machine is not detected while
installing Vembu OnlineBackup.
Solution 2: Check if the file "MSOutlook.sgpl" is existing in "<Vembu
OnlineBackup_Home>\Vembu\Vembu OnlineBackup\plugins" folder. If this file does not exist in this location, try installing Vembu OnlineBackup on top of the existing installation and check if you were able to create Outlook Backup schedule without errors.
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Error: “Dump location does not have enough space to export the PST file.”
Cause: The dump location configured for this backup schedule doesn't have enough free space to store the *.PST files.
Solution: Increase the free space or cleanup the used space for the drive which is configured as dump location for this backup schedule. Location configured for dump process can be viewed from the view backup configuration of that backup schedule.
Error: “Error while creating the dump location <Dump_Location>”
Cause: The configured dump location for that particular backup schedule is not
accessible or Vembu OnlineBackup does not have enough permission to access the directory.
Solution: Make sure that the dump location drive exists in your Vembu OnlineBackup client. If that drive exists, provide write permissions to the user under which Vembu OnlineBackup is installed.
Error: “Problem while dumping backup data in Client Side. Error : Failed to get COM interface.”
Cause: The Outlook COM interface registry entry is missing.
Solution: Please run the registry file located in the following Path :
<InstallationFolder>/plugins/MSOutlook.reg
Limitations
Ø Till the dump process of the Outlook is completed, newly configured PST (temporary) will be shown in Outlook console.
Ø Performing more than one Outlook backup parallel is not permitted
Ø In Windows Server OS, If Outlook is opened then the dump process will be carried out in application mode. In service mode it fails to dump (sometimes it starts the dump
process after 15 min of Outlook starts).
Ø For password protected PST file, we need to save the password in the system itself; else error message will be thrown.
Ø Local temporary dump location configured for Outlook backup should not contain special characters like single quote('), double quote("), forward slash(/), backward slash(\), question(?), colon(:), asterisk(*), lesser than(<), greater than(>), pipe(|) and plus(+).
Ø Ensure that the dump location configured for the backup schedule has enough space and has valid read & write permissions to accommodate the Outlook's dump data. Also, the dump location's full path should be less than 256 characters.
Ø During the dump process if we open the Outlook, then current dump file may be skipped (because Outlook will not release the current dump file handle).