BASE ESTABILIZADA CON EMULSION

Bandwidth is a measure of the amount of data transmitted or received per unit of time, usually measured in seconds. Each user must have a certain amount of bandwidth available in his or her connection to the NHWC Server to participate in an NHWC session. The amount of bandwidth required depends on the type of activities taking place in the session and the type of conferencing that is in use. Refer to Appendix B, What Is Bandwidth?, for more information and a practical example.

NHWC Conferencing Options

Your organization may choose to add one of several conferencing options to your NHWC session rooms. The conferencing option chosen dictates how the leader and participants will communicate with each other during a session. Conference options include:

• Data Only

: When this option is selected,

conferencing. These sessions can be supplemented with phone conferencing provided by NHWC or a third party. For more information on NHWC audio conferencing services, contact Mitel NetSolutions.

• Internet Audio (Voice over IP or VoIP): When this option is selected, you can use

speakers and a microphone, or a headset, to send live audio to your session. Session audio is two-way, so the session leader and the current floor holder can speak and the rest of the session participants can hear it.

• Video: When this option is selected, sessions use two-way video conferencing. This works

like VoIP, except that those participants with video cameras can transmit their video when they have the floor so that all participants can see them as they speak.

Using Your Communications Center

The Communications Center is a web site where all session management takes place. As a session leader, in the Communications Center you can:

• Add and edit session details

• Manage session content

• Administer participant registration

• View NHWC reports

Refer to Chapter 2, Using the NHWC Communications Center, for information on how to access your Communications Center and use it to perform basic user tasks, such as changing your password and adding a user picture.

Finding Your Session

All sessions that you are scheduled to lead are listed on your Communications Center home page. In some cases, a system administrator may schedule a session for you and all you will need to do is add content and invite participants. When this is the case, you will get started by finding your session on the home page. If you need to schedule a new session, refer to Scheduling your Session.

Scheduling Your Session.

1. Log in to your Communications Center. Your home page opens.

Figure 30: Communications Center Home Page

2. Find the name of the session that would like to launch of session. There are four types of sessions: Meeting Room , Training Room , Conference Room , or Remote Support . 3. Once you find your session, the following table outlines where to find information in this User

Guide, depending on what you want to do.

For information on ... Go to ...

joining and leading a session Leading a Session

adding content to your session Adding Content to Your Session inviting participants to your session Inviting Participants

Scheduling Your Session

If you are assigned an Authority Level that allows you to do so, you can schedule your own sessions from your Communications Center home page.

There are two ways to schedule a session:

1. Schedule a Standard Session: Use this method if you want to configure the details of the

session and send invitation e-mails. This gives you complete control over the session and attendees.

2. Schedule an Instant Session: Use this method if you want to create and join a meeting on-

the-fly. With minimal data input, the session is created and posted on the NHWC Instant Sessions page. The session is created with defaults preset by your system administrator. To Schedule a Standard Session

1. Log in to your Communications Center. Your home page opens.

2. Click the Add New Session button and find the session type (i.e., Meeting Room meeting, Training Room class activity, Conference Room webinar, and Remote Support room) that corresponds to the type of session that you would like to add.

Figure 31: Communications Center Home Page The Add New Session page opens.

Note: The available session types depend on the licensing options your organization has chosen.

3. Enter the required information for your session. The required information changes slightly depending on the type of session you are adding.

4. When you are finished adding your session information, click Submit. If you need to invite participants, refer to Inviting Participants for more information.

Generally, for each session required information includes:

Field Name Enter/Select

Owner Click Replace to search for and select a new session owner. By default, the person scheduling the session is added as the owner.

Title Type a title to appear on the home page and in the session emails.

Description Type information that will be revealed when a participant clicks the Description link next to the session on the home page.

Leader Click Replace to search for and select a new session leader. By default, the person scheduling the session is added as the leader.

Schedule Select the dates and times during which participants can join the session. You can also select a Time Zone for you session, if you would like invitations and scheduling information based on a time zone that is different than the site time zone. User time zones will be used over the session time zone.

Attendees Select participants, specify assistants, and compose e-mails that can contain a Join link that is automatically sent to invite users.

E-mail Compose invitation, reminder, follow-up e-mail, and specify to whom and when they should be sent.

Communication

Type Select the way you would like to communicate in the session. Content Add supporting content for your session. This can include items such as PowerPoint presentations, video clips, website URLs, NHWC recordings, etc. Items can be added so that they are only available in a session or so that they are available in the Communications Center as well. Refer to Adding Content to Your Session for more information.

Copy Permissions Specify who is allowed to make copies of your session. To Create and Join an Instant Session

1. Log in to your NHWC Communications Center.

2. On your home page, click the Instant Sessions link on the Navigation frame. The Add Instant Session page opens.

Figure 32: Add Instant Session 3. Select the type of session you would like to create.

4. Type a session title and, to password protect the session, type and verify a password. 5. Click Submit. You automatically join the new session and the session is listed on the Instant

Sessions page for other users.

6. Give the Communications Center URL and the session title to the people you want to attend the session. Anyone who has this information (and the password if you set one) can join the session. See the next section for adding content to a session.

Adding Content to Your Session

You can add supporting content to your session that will be available during the session, in the Communications Center on the participant home pages, on the Public page and/or in e-mails. Content can be added before the session begins or on-the-fly during the session. You can also reorder, delete, and hide content. Each task is described in the sections that follow.