2) Steel: It shall be issue rate shown in Schedule ‘A’ or 115% of the prevailing market rate
13. However in cases when the materials issued to a contractor become surplus, the materials shall be taken back from the contractor at the same rate at which they were supplied to him by VNIT, provided the materials at the time of taking over, were not actually used and are serviceable. The materials shall be returned by the contractor to the store specified in Schedule ‘A’ without any extra cost for carting and handling thereof.
14. The contractor shall furnish unstamped receipt for all materials issued under Schedule ‘A’ on spot in addition to joint signature on such challan, charts, registers etc. as may be prescribed by the Engineer-in-charge.
15. In the event of any materials issued to the contractor by VNIT becoming surplus to the requirements of works and not returned by the contractor recovery at penal rate as defined above shall be effected.
16. Delay in supply of materials included in Schedule ‘A’ shall not entitle the contractor to claim compensation. The contractor will however be eligible for extension of time limit on this account.
17. The rates given in Schedule ‘A’ are inclusive of all taxes such as Sales Tax, General Tax etc.
18. A variation of 5% will be permitted over the theoretical consumption of cement given in appended schedule for all the items covered under the contract except the item of cement concrete of M-200 and higher grade for which the strength has been decided by preliminary mix design. For each items (eg-M-200 and higher grade cement concrete) the variation of +2% shall only be allowed over the rate of cement consumption as per mix design.
In the event of cement consumed is more than specified above, recovery at penal rate as defined earlier shall be made from the contractor of the excess quantity of cement consumed.
19. Mild steel H.Y.S.D. steel round bars in pieces less than 2.5 metre length i.e. full length shall be treated as wastage and shall not be accepted, the cost of which shall be borne by the contractor.
The quantity of such waste should be kept nearest minimum. The theoretical quantity of steel shall be taken as quantity required as per design or as authorized by the Engineer-in-charge including authorized Lapp ages, chairs etc.
Over this theoretical quantity, a variation of up to 5% maximum shall be allowed to cover the wastage due to cutting into pieces and other factors. If the wastage of steel is more than the permissible variation mentioned above the cost of excess, the wastage made by the contractor shall be recovered at the penal rates as defined earlier. 20. In case crushed metal if available with the department the same
would be considered for supply to the contractor at prevailing schedule of rate of the division at crusher site. However, no guarantee of supply can be given for making this crushed metal available in sufficient required quantity.
21. The supply of materials by VNIT as mentioned is Schedule ‘A’ for the actual work as well as for ancillary items certified by the Engineer relating to the work shall be according to the following.
CEMENT:
22. Cement will be supplied to the contractor in the standard packing of twenty bags per metric ton (1000 kgs) as received for the suppliers of cement and will be delivered at VNIT store and at the respective rates mentioned in the Schedule ‘A’.
23. VNIT shall not be responsible for the loss of cement in transit during transfer form VNIT stores to the work site. Cement to be delivered to the contractor at VNIT store shall mean 50 Kgs. net. The rate quoted should correspond to this method of reckoning.
24. The contractor shall within the period stipulated by the Engineer, submit an estimate of his total requirement of cement and shall place firm indents of his monthly requirement at least 3 months in advance of planned use as may otherwise be stipulated and in the mode and form as may be directed by the Engineer. The contractor shall be responsible for all consequences arising out of his failure to comply with these requirements and any procedure that may be laid therefor.
25. The contractor shall so indent his requirement as to ensure utilization of cement not later than sixty days after the receipt thereof. Cement older than the period aforesaid or stored through any part of the monsoon shall not be used on the work except with the written permission of the Engineer and only after satisfactorily passing tests that he may specify.
Computerized Measurement Book:
Engineer-in-charge shall, except as otherwise provided ascertain and determine by measurement the value of work done in accordance with the contract.
All measurements of all items having financial value shall be entered by the contractor and compiled in the shape of the Computerized Measurement book having pages of A-4 size as per the format of the department so that a complete record is obtained of all the items of work performed under the contract. All such measurements and levels recorded by the contractor or his authorized representative from time- to-time, during the progress of the work, shall be got checked by the contractor from Engineer-in-Charge or his authorized representative as per interval or program fixed in the consultation with Engineer-in- Charge or his authorized representative. After the necessary correction made by Engineer-in-Charge, the measurement sheets shall be returned to the contractor for incorporating the corrections and for resubmission to the Engineer-in-Charge for the dated signatures by the Engineer-in-Charge and the contractor or their representatives in token of their acceptance.
Whenever bill is due for payment, the contractor would initially submit draft computerized measurement sheets and these measurements would be got checked/ test checked from the Engineer-in-Charge and/or his authorized representative. The contractor will, thereafter, incorporate such changes as may be done during these checks/test checks in his draft computerized measurements, and submit to the department a computerized measurement book, duly bound, and with its pages machine numbered. The Engineer-in- Charge and/or his authorized representative would thereafter check this MB, and record the necessary certificates for their checks/test checks.
The final, fair computerized measurement book given by the contractor, duly bound, with its pages machine numbered, should be 100% correct, and no cutting or overwriting in the measurements would thereafter be allowed. If at all any error is noticed, the contractor shall have to submit a fresh computerized MB with its pages duly machine numbered and bound, after getting the earlier MB cancelled by the department. Thereafter the MB shall be taken in the Engineers Office records, and allotted a number as per the Register of computerized MBs. This should be done before the corresponding bill is submitted to the Account Section for the payment. The contractor shall submit two spare copies of such computerized MB’s for the purpose of the reference and record by the various officers of the departments.
The contractor shall also submit to department separately his computerized Abstract of Cost and the bill based of these measurements, duly bound, and its pages machine numbered along with two spare copies of the “bill. Thereafter, this bill will be processed by the Account Section and allotted a number as per the computerized record in the same way as done for the measurement book meant for measurements.
The contractor shall, without extra charge, provide all assistants with every appliance, labour and other things necessary for checking the measurements/levels by the Engineer-in-Charge or his representative. Except where any general or detail description of the work expressly shows to the contrary, measurements shall be taken in accordance with the procedure set forth in the specification not
withstanding any provision in the relevant Standard Methods of measurement or any general or local custom. In the case of items which or not covered by specification, measurements shall be taken in accordance with the relevant standard method of the measurements issued by the Bureau of Indian Standards and if for any item no such standards is available then a mutually agreed method shall be followed.
The contractor shall give not less than seven days’ notice to the Engineer-in-Charge or his authorized representative in-charge of the work before covering up or otherwise placing beyond the reach of checking and/or test checking the measurement of any work in order that the same may be checked and/or test checked and correct dimensions thereof be taken before the same is covered up or place beyond the reach of checking and/or test checking the measurements and shall not cover up and place beyond reach of measurement any work without concern in writing of the Engineer-in-Charge or his authorized representative incharge of the work who shall within the aforesaid period of seven days inspect the work, and if any work shall be covered up or placed beyond the reach of checking and/or test checking measurements without such notice having been given or the Engineer-in-Charge’s consent being obtained in writing the same shall be uncovered at the Contractor’s expense, or in default thereof no payment or allowance shall be made for such work or the materials with which the same was executed.
Engineer-in-Charge or his authorized representative may cause either themselves or through another officer of the department of check the measurements recorded by contractor and all provisions stipulated herein above shall be applicable to such checking of measurements or levels.
It is also a term of this contract that checking and/or test checking the measurements of any item of work in the measurement book and/or its payment in the interim, on account final bill shall not be considered as conclusive evidence as to the sufficiency of any work or material to which it relates nor shall it relieve the contractor from liabilities from any over measurement or defects noticed till completion of the defects liability periods.
Computerized Measurement Book is applicable to those works whose estimated cost is more than ` 50 Lakh only.
Contractor
Director VNIT, Nagpur
FORM I to IV
Enclosed Separate documents with other technical documents
Details of Work of Similar or Allied Type and magnitude carried out by Tenderer
Name of Tenderer:
Sr. No.
Name of Work Name and Address of organisation for whom the work done Place and country Tendered cost Time in which completed Date of completion Principle features in brief 1 2 3 4 5 6 7 8 Contractor Director VNIT, Nagpur
Enclosed Separate documents with other technical documents
STATEMENT OF LIST OF WORKS IN HAND AS ON: Sr.
No.
Name of Work Agreement No. Amount put to tender Stipulated date of completion of the work as per agreement bond Value of Work already done Value of Balance work to be done Remark 1 2 3 4 5 6 7 8 Contractor Director VNIT, Nagpur
Enclosed Separate documents with other technical documents
STATEMENT SHOWING TECHNICAL PERSONNEL AVAILABLE WITH THE TENDERER THAT HE IS GOING TO ENGAGE ON THIS WORK:
Sr. No.
Designation Name Qualification Professional experience of work carried out.
Remarks
1 2 3 4 5 6
Contractor
Director VNIT, Nagpur
Enclosed Separate documents with other technical documents