Request for Proposal (RFP) Energy Performance Contracting Services Solicitation Number 12-54 Project llected savings claimed gineer analysis Schedule V activities Reports to be prepared lculated sibility Matrix
section the minimum and maximum maintenance required to ensure the nce responsibilities between owner and contractor
Specifi
Describe the Energy Conservation Measure in detail Describe the objective
Sampling Plan
Post Installation Facility Conditions
he following is a list of definitions that are used throughout the request for proposal and in the pricing
solicitation, may not be transferred, assigned, ubcontracted, mortgaged, or pledged, or otherwise disposed of or encumbered in any way by the
Additions to the contract as agreed to by TCPN, the client member, and the contractor to eet specific or special contract requirements.
e reviewing/comparing pricing on invoices and e appropriate record of price. Any issues will be reported to TCPN, contractor and the client member.
EST VALUE is determined with multiple parameters of past performance, previous experience,
itute of higher learning, government entity, or non- rofit agency that uses this contract. (See Client Member)
Savings and Cost from the contract Details of baseline conditions and data co Describe any O & M cost
What will be verified Details of en
How and why the baseline may be adjusted Provide schedule for all M &
How actual energy and cost savings will be ca Assign O & M reporting responsibilities Risk and Respon
Include in this guarantee
Assign preventative maintena c Energy Conservation Measures:
s of the Energy Conservation Measure Data Collection Plan
Pre-Installation Energy and Baseline Determination of Energy Savings Plan for Future Measurement Plan for Resolving Disputes
DEFINITIONS AS DEFINED IN THIS PROPOSAL T
process. All of the definitions will as a whole be included in the contract for this program. ASSIGNMENT, Any award made as a result of this
s
contractor without the approval of TCPN. ADDENDUMS,
m
AUDIT CYCLE, Audits shall consist of a TCPN representativ th
Random audits will be performed on an annual basis. B
references, and price. Each comprises part of “best value” price is only one parameter as is past performance.
BUYER is the independent school district (ISD), inst p
CITY COST INDEX, Defined pricing indices published by R.S. Means (see R.S. Means) as local modifiers to the national cost data.
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Use or disclosure of data contained on this sheet is subject to the restriction on the table of contents of this proposal
The Cooperative Purchasing Network (TCPN)
Request for Proposal (RFP) Energy Performance Contracting Services Solicitation Number 12-54CLIENT MEMBER is any ISD, ESC, University, Municipality, County, Federal or State Agency or non taxed entity empowered to enter into an agreement with TCPN via their governing boards or trustees. In the State of Texas an Interlocal agreement must be signed by the client. In other states, the client is responsible for meeting their state requirements.
COEFFICIENT is the contractors’ coefficient multiplier that is applied to the local city cost index and the total sum of line item estimates when using RS Means as a pricing guide. It will include all overhead items such as office, safety equipment, vehicles and fuel, computers, communication devices, printers, programs, insurance maintenance, TCPN management fee, final site cleanup and all
ontingencies. It will also include all costs to the contractor associated with program and/or project
ENTS include the following items; the TCPN solicitation, RFP, ualification statements, Contractors proposal (all portions) including PGM and other key staff members,
d to any school district real property. onstruction does not include the routine operation, routine repair or routine maintenance of existing
DUCATION SERVICE CENTER (ESC) is part of a Texas governmental agency (Texas Education Agency)
amount of energy used in an existing facility before the stallation or implementation of the energy cost savings measures.
ed to reduce nergy consumption or operating costs .
lity, implementation and successful support nd execution of the program. The past performance and experience of the key staff that has been
ULTI-AWARD NON-COMPETE while Self Funded Capital Improvement Program is a multi-award
ND VERIFICATION an agreed upon means to measure and verify the estimated cost avings from Self-Funded Capital Improvement programs.
that the energy and or operational savings will pay for e improvement
c
management and administration, and sufficient jobsite supervision. If contractor is awarded a contract, then the coefficient can be adjusted to the lowest awarded coefficient to meet a competitive situation. CONTRACT AND CONTRACT DOCUM
Q
corporate commitments, marketing and business plans, negotiated oral commitments as noted and approved, and coefficients.
CONSTRUCTION means the process of building, altering, repairing, improving or demolishing any school district structure or building, or other public improvements of any kin
C
structures, buildings or real property. E
providing services within their defined regions to school districts and other governmental entities. ENERGY BASELINE means a calculation of the
in
ENERGY COST SAVINGS METHOD means a training program or facility alteration design e
KEY STAFF MEMBERS are considered to be critical to the qua a
committed to the program will be evaluated. M
contracting program no client member may compete delivery with other TCPN contractors. MEASUREMENT A
s
NON PRE-PRICED ITEMS are those items that cannot be found or reasonably compared to listed line items.
PERFORMANCE CONTRACTING: A means that enables the Facility Owner to make Capital Improvements to facilities, finance all cost and have a guarantee
th
PUBLIC INFORMATION ACT AND PROPRIETATRY MATERIALS, under the Public Information Act certain materials may be requested by the public. Vendors should not submit proprietary materials as part of their proposal. TCPN is subject to the Public Information Act, as are all public entities.
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Use or disclosure of data contained on this sheet is subject to the restriction on the table of contents of this proposal
The Cooperative Purchasing Network (TCPN)
Request for Proposal (RFP) Energy Performance Contracting Services Solicitation Number 12-54PROJECT GENERAL MANAGER (PGM) is the senior member of the Vendor's team and will be the ultimate interface between TCPN and the client members.
PURCHASE ORDER (PO) is the client member’s approval providing the authority to proceed with the work s addendums to the PO. Items such as certificate of surance, bonding requirements, small or disadvantaged business goals are some of the addendums ded in regular hours or recognized holidays. remium hours are to be approved by the client member for each delivery order and noted in the delivery
EGULAR HOURS are defined as those hours between the hours of 7 AM and 6PM Monday thru Friday
COPE OF WORK (SOW) is the specific work that has been agreed to be undertaken and accomplished ntract .
THE COOPERATIVE PURCHASING ed organization doing cooperative
contracting under the authority of the Region 4 Education Service Center.
ts will be available in Arizona and nationally for use by all public entities such s ESC’s, ISD’s, universities, city and county governments, community colleges, state agencies. It may
FFERORS ARE REMINDED THAT NO WORK IS OR HAS BEEN GUARANTEED UNDER THIS CONTRACT.