Permanent ID
How is the individual assisted in obtaining permanent ID?
The individual is assisted in obtaining permanent ID with the PA 594, Request for Permanent ID, (a LEADER generated form) which:
documents to verify permanent ID and
instructions for obtaining a delayed registration of birth.
Advises the individual of the responsibility to provide the required proof of identity within 60 days from the date on the notice and that the agency will request birth verification from the city and State of the individual’s reported place of birth.
Informs the individual that if the request for birth verification is received from the reported place of birth indicating “No Record”, AND the individual has not provided acceptable permanent ID, GR may be terminated.
GR 40-111.4 – PA 230 Process
Is there anything else that needs to be done to assist the individual in obtaining permanent ID? Yes, a PA 230 is submitted requesting verification of the individual’s birth or birth certificate when aid is being approved on the basis of interim ID. GR 40-111.5 – PA 230
Returned “No Record”
If the PA 230 is returned with the annotation “No Record” what should be done?
If it is verified that the individual provided incorrect information GR is terminated.
If it is verified that the information on the PA 230 is consistent with the information in the case record and the individual cannot provide the required permanent ID, aid is terminated (or the person is deleted) effective the end of the 60 day control period.
NOTE: The individual is allowed the full 60 days.
If the PA 230 is received after the full 60 day control period, non-compliance is initiated.
Exception: NSA individual are exempt from PA 230 termination action.
If the individual can provide proof of application for a delayed birth certificate, but has not yet received it, the individual is given an additional 60 days.
GR 40-111.6 – PA 230 Required
Is the PA 230 process required?
Yes, when the individual fails to provide ID as requested in the PA 594, aid is not terminated until and unless the PA 230 has been submitted as described above.
GR 40-111.7 –
Reapplication When Previously Denied for Identification.
What happens when an individual previously terminated for failing to provide acceptable permanent ID reapplies?
The case is retrieved from storage to confirm that a PA 230 was initiated and returned indicating “No Record”.
If the “No Record” PA 230 is on file, the application is denied.
If there is no “No Record” PA 230 on file, the application is processed and approved if
otherwise eligible. The ID process is reinstated, including a PA 230.
Emergency aid is not denied pending receipt of the case from storage.
The application cannot be denied solely on the basis that it was previously terminated for lack of ID without verification that a “No Record” PA 230 was actually received.
NOTE: NSAs are exempt from compliance with ID requirements with the exemption of SFIS.
GR 40-112 – SFIS GR 40-112.1 – Definition
What is SFIS?
The Statewide Fingerprint Imaging System (SFIS) is a fingerprinting and photo-imaging program that verifies identity and provides an alert of potential fraud due to duplicate aid. The prints are matched with CalWORKs, Food Stamps and GR cases within Los Angeles County as well as with other counties throughout the State.
GR 40-112.2 – Mandatory
Who must be fingerprinted and photo-imaged? All adult individuals must be fingerprinted and photo-imaged as a requirement for eligibility to GR.
An SFIS brochure is provided to applicants as part of the application process. Individuals who
fail/refuse to be fingerprinted and photo-imaged are denied/terminated.
GR 40-112.3 – When Fingerprinted and Photo-Imaged
When are individuals fingerprinted and photo- imaged?
Individuals are fingerprinted and photo-imaged: At application;
Upon rescission of a denial/termination action; and
Upon changing from B&C to another living arrangement or from one aid type to another (e.g. CalWORKs to GR).
GR 40-112.4 – NSA Requirement
Are NSA individuals required to comply with SFIS requirements?
Yes, NSA individuals are required to comply with SFIS; however, those who refuse to comply are provided special assistance by the EW and for Department of Mental Health/Adult Protective Services (DMH/APS) co-located staff.
If the individual continues to refuse, GR is denied/discontinued; however, the DDD must review the case before denial/termination action is taken.
GR 40-112.5 – Exemptions
Are there any exemptions from SFIS? Following are exemptions:
Temporary Exemption - from fingerprinting for 30 days when the individual’s fingers are injured and will heal. As listed on the PA 59, Fingerprint and Photo-Imaging Referral, a LEADER
generated form) there are two temporary exemptions:
Temporary Left Index, or Temporary Right Index
The individual is automatically scheduled for a new finger image appointment 30 days
are no restrictions on the number of times an individual can be temporarily exempted. NOTE: Individuals are photo-imaged even when not being fingerprinted because of an exemption.
Permanent Exemption – from fingerprinting for an indefinite period (as indicated on the PA 59 submitted by the Worker) with the DDD’s
approval. Permanent exemptions apply only when all 10 fingers are missing.
GR 40-112.6 –
Processing Exemptions
How are permanent exemptions processed? Designated district staff with appropriate security clearance confirm the individual’s missing index fingers and input as permanently exempt on SFIS. SFIS will then prompt for a thumbprint. Designated staff continue to approve the permanent exemption (with their fingerprint) indicating that the thumb is missing until all ten digits have been exempted. Permanent exemptions are not controlled on SFIS; however, they are shown on an SFIS report.
Verification: Exemptions are annotated on the PA 59, Fingerprint and Photo-Imaging Referral.
GR 40-112.7 – Board & Care
How are Board & Care cases handled?
B&C cases are non-mandatory for fingerprinting and photo-imaging. If the facility feels the individual is not ready to leave for that day, the requirement may be temporarily deferred. However, once the individual is no longer in B&C, an appointment must be scheduled for SFIS.
NOTE: If the individual is able to come into the district office for the interview, a referral to SFIS is made that day.
GR 40-112.8 – Unexpected SFIS Response
How are unexpected SFIS responses handled? Matches with unexpected SFIS responses are
forwarded to the Early Fraud Investigators (EFI) automatically for review.
EFIs forwards their findings to the district designate.
Notifications and dispositions of SFIS responses are controlled by the SFIS DDD/designate. If non-fraud (no overpayment), the referral
remains in the case record.
If non-fraud with an overpayment, appropriate action is taken.
If fraud, unless the district receives compelling evidence which was unknown to the EFI when the recommendation was made, the EFI recommendations are followed.
NOTE: NSA individuals are not subject to adverse action, other than termination of duplicate aid.
Case corrections are made as appropriate (correct name, spelling, date of birth,
cancellation of a duplicate number on LEADER, etc.)
If images with incorrect CIN on SFIS need to be deleted, the SFIS help desk is contacted.
GR 40-112.9 – Expected Response
How are expected responses processed?
Expected results (“Open Search No Match Found” and “Close Search Match Found”) are forwarded to the EW by the SFIS Clerk. The match results screen is printed and attached to the PA 59 or SFIS appointment letter.
GR 40-112.10 – SFIS