Figure 15: Vendor: Definition
Figure 16: Vendor: Master Data
The data in the vendor master record is subdivided into three categories:
• General Data:
This includes the address and banking details of the creditor. The data is valid on a client-wide basis. You will also find the procurement monitoring fields here.
• Purchasing Data:
This includes the purchase order currency, incoterms and various control data of the creditor. This data is maintained for the relevant purchasing organization. You can also enter alternative data that is only valid for specific sites or for vendor sub-ranges.
• Financial Accounting Data:
This includes, for example, the number of the reconciliation account and the payment methods for the automatic payment transactions. Financial accounting data is maintained at company code level.
A vendor master record may be blocked, if, for example, the quality of the products supplied by this vendor is substandard. You can use the source list to block a vendor for a single article/SKU.
Figure 17: Vendor: Purchasing Data
These are vendor-related entries, which you can maintain for every purchasing organization in your client. It concerns data that is important for purchasing, such as purchasing data and partner functions.
In addition to maintaining the data that is valid for the entire purchasing organization, you can also maintain data for a specific site and/or vendor sub-range in the purchasing data and partner function screens. This may include, for example, terms of payment or Incoterms that differ from the terms of payment or Incoterms in the purchasing organization. You can create this alternative data for the vendor at the following data retention levels:
• Vendor sub-range (VSR)
• Site
• Vendor sub-range/site
The data retention level from which the system defaults data, for example, in a purchase order, is determined in the following sequence:
1. Vendor sub-range/site/purchasing organization 2. Vendor sub-range/purchasing organization
Figure 18: Vendor: Vendor Sub-Range
Vendor sub-ranges are specified by vendors. Reasons for creating sub-ranges include, for example:
• Different conditions
• Different addresses
• Different control data for requirements planning and purchase orders In the vendor master, the purchasing data and partner roles can be created separately for each sub-range.
The link between vendor and article is created using the purchasing info record.
The article maintenance automatically creates and maintains the purchasing info record. Among other things, information is created about conditions, terms of delivery and payment agreements. Purchasing info records can provide default values when the purchase order is being created.
An article is assigned to a sub-range in the purchasing view of the article (purchasing info record). A sorting number can also be assigned, to sort the articles in a purchase order in the standard vendor way.
Figure 19: Vendor: Supply Regions
In the vendor master purchasing data, you can choose which supply regions a vendor supplies.
Each site can be assigned to one supply region.
The system checks the supply regions of the vendor master when a purchase order is created for a site that is assigned to a supply region. If the vendor is not responsible for that particular region, the system issues a warning message.
If supply regions have been created in the vendor master, the information is taken into account in the supply source determination of the purchasing.
Figure 20: Vendor: Partner Roles Partner Functions
For certain operative functions, you can use partner functions to create a link between the vendor and other credit-side master records. The corresponding partner functions must be defined in these master records.
The partner functions created in the vendor master can be defaulted and used in purchase orders and contracts.
Vendor Master Records:
• Only one vendor master record is required if a vendor is also the order recipient, vendor, invoicing party and payee.
• Several vendor master records are required if these functions are distributed to different locations or companies. They are linked to each other by partner functions.
You can enter a contact person for each partner function.
Partner functions allow you to assign different locations or companies to a vendor master record.
Partner functions refer to different functions that a particular vendor may have in the business relationship with you.
Figure 21: Vendor: Vendor Account Groups
The account group is a template for creating vendor master records.
The account group determines:
• The data fields in the master record that are either hidden or displayed, and are either required entry or optional entry fields
• The number range for the vendor master
Exercise 2: Vendor
Exercise Objectives
After completing this exercise, you will be able to:
• Maintain vendor data
• Find the Customizing settings that you require
Business Example
The vendor Northern Milk offers you better conditions if you purchase its whole range of yoghurts. You create a vendor sub-range for these articles and maintain the relevant purchasing data in the vendor master.
Task 1:
The vendor master record already exists in the system under the number R1TV03##. Familiarize yourself with the vendor data.
1. Display all data of vendor R1TV03## (Display → Central). The company code is R300, and the responsible purchasing organization is also R300 too.
Select all views (except for the withholding tax view).
2. In which country and city is the vendor?
______________________________________________________
______________________________________________________
3. What is the language setting for the vendor?
______________________________________________________
4. Find out which partner functions are still assigned to the vendor in addition to the mandatory “Vendor” function.
______________________________________________________
______________________________________________________
Task 2:
You want to create a new sub-range for selected articles of vendor R1TV03##.
3. In the Purchasing Data of the vendor, create a new vendor sub-range GR##
with the description “Yoghurt”.
Hint: To do this, choose Vendor → Change
Task 3:
For articles from the Yoghurt sub-range, the vendor named a certain seller, who is the contact person for this article. You now want to create this information in the system.
1. Create alternative data for the Yoghurt vendor sub-range.
2. On what other levels can you create alternative data?
_________________________________________________
3. You select your sub-range GR## and maintain the following alternative purchasing data: The responsible seller for the article of the VSR is Mr Smith and his telephone number is 089/23046-7. You want to specify the purchasing group R30 as a default when creating the article. The planned delivery time is 3 days.
4. Save the changes you have made to the vendor.
Solution 2: Vendor
Task 1:
The vendor master record already exists in the system under the number R1TV03##. Familiarize yourself with the vendor data.
1. Display all data of vendor R1TV03## (Display → Central). The company code is R300, and the responsible purchasing organization is also R300 too.
Select all views (except for the withholding tax view).
a) Retailing: Master Data → Vendor Data → Edit Vendors → Vendor
→ Display → Central
Vendor R1TV03##
Company Code R300
Purch. Organization R300
b) Select all boxes (except for Withholding tax) and choose Enter 2. In which country and city is the vendor?
______________________________________________________
______________________________________________________
a) Go to the Address view, and the Street Address subscreen
Country USA
City Town
3. What is the language setting for the vendor?
______________________________________________________
a) Go to the Address view, and the Communication subscreen
Language English
4. Find out which partner functions are still assigned to the vendor in addition
Task 2:
You want to create a new sub-range for selected articles of vendor R1TV03##.
1. Find out with which account group the vendor R1TV03## was created.
______________________________________________________
a) Extras→ Administrative data
The vendor was created with the account group 0001 Vendor.
2. In Customizing, check that you can create purchasing data for this account group at vendor sub-range level.
a) IMG: Logistics - General → Business Partner → Vendors → Control
→ Define Account Groups and Field Selection (Vendor) b) Select group 0001
c) Choose Details
In the Data Retent. Levels: Purchasing subscreen, the Vendor sub-range relevant checkbox is selected, which means that data can be created at this level.
Do not change this selection.
3. In the Purchasing Data of the vendor, create a new vendor sub-range GR##
with the description “Yoghurt”.
Hint: To do this, choose Vendor → Change
a) Retailing: Master Data → Vendor Data → Edit Vendors → Vendor
→ Change → Central
Vendor R1TV03##
Company Code R300
Purch. Organization R300
b) Select the Purchasing data checkbox and chooseEnter
c) In the Purchasing data view: choose Extras → Vendor Sub-ranges
Sub-range GR##
VSR description Yogurt
d) Select the green arrow to return to the purchasing data
Task 3:
For articles from the Yoghurt sub-range, the vendor named a certain seller, who is the contact person for this article. You now want to create this information in the system.
1. Create alternative data for the Yoghurt vendor sub-range.
a) Choose Alternative data b) Answer the query with YES
2. On what other levels can you create alternative data?
_________________________________________________
3. You select your sub-range GR## and maintain the following alternative purchasing data: The responsible seller for the article of the VSR is Mr Smith and his telephone number is 089/23046-7. You want to specify the purchasing group R30 as a default when creating the article. The planned delivery time is 3 days.
a)
Sub-range GR##
b) In the Alternative Data subscreen, select the Purchasing Data checkbox and choose Enter
Vendor Mr Smith
Telephone number 089/23046-7
Purchasing group R30
Planned Delivery Time 3 4. Save the changes you have made to the vendor.
a) Choose Vendor → Save
Lesson Summary
You should now be able to:
• Describe the structure of a vendor master record
• Explain how you can maintain various types of purchasing data for the vendor
Unit Summary
You should now be able to:
• Name the different customer categories
• Describe the structure of a customer master record
• Describe the structure of a vendor master record
• Explain how you can maintain various types of purchasing data for the vendor
Unit 3
Sites
Unit Overview
This unit describes the concept of the site profile and the corresponding reference sites, specifies how sites can be subdivided, explains the department store/shop concept and the space management function, and describes how blocking reasons are set and how they work.
Unit Objectives
After completing this unit, you will be able to:
• Describe the structure of sites
• Name the various site categories
• Describe the concept of the site profile and the reference site that belongs to the profile
• Create a site
• List the ways you can subdivide sites
• Describe how you can set blocking reasons and how blocking reasons work
• Describe the structure of a layout concept
• Explain the space management function
• Use the layout workbench to maintain layouts
Unit Contents
Lesson: Sites ... 42 Exercise 3: Sites... 49 Lesson: Site Maintenance ... 55