3rd Workshop of the Campus Program Volunteer Training RATIONALE
As the main point person in leading our campuses, and as the link to the bigger YFC community, it is our duty as campus program volunteers to see to it that there is a proper implementation of YFC directions and the YFC Campus Based Program in the area. It is important that one fully understands the program, so as to be able to properly guide the schools that the CPVs are handling. This workshop seeks to be able to carry out our understanding into concrete application in our own campuses.
OBJECTIVES
1. To have an appreciation of the greater purpose of YFC Directions and the roles of campus program volunteers as guardians of our culture and main implementers of YFC program 2. To attain an in depth know-how on skills of planning, target-setting, implementing, monitoring,
and evaluation in relation to the general YFC Directions DYNAMICS
Part of the workshop is a series of writing activities. The activities will be done as a couple – as partners in the mission. Ample time should be given for the participants to finish each activity.
MATERIALS NEEDED
Writing Materials (Pen and Paper)
Print-out of the activity questions/template (if there is no LCD projector) TALK OUTLINE
I. INTRODUCTION
Rooted to where our community is led by God, our YFC Directions translate the CFC Vision in ways that are relatable to us and to our members. It is through these directions that we, step-by-step, achieve the vision that God has set out for us. These directions allow us to slowly understand the totality of God’s vision for us. These directions guide us in bringing our members back to the Lord.
As people anointed by God to guide the campuses and as co-workers with Christ in this great mission, let us therefore be advocates of the directions and protectors of the YFC Campus Based Program. We are to guard these, take it to heart, and live it out, so that we may be able to effectively and efficiently implement these directions and lead the people under our care into one united goal. II. UNDERSTANDING AND IMPLEMENTING THE YFC DIRECTIONS AND PROGRAM
As people anointed by God to guide the campus, it is important that we have a clear understanding of the general YFC Directions and know how to tailor-fit these directions through the program in the campus.
(At this point, the existing YFC Directions may be discussed) B. Knowing your Campus
A careful examination of the area would be a good start to know how to efficiently bring down and implement the directions discussed.
(Speaker gives the writing materials as the instructions are given for the activity. Questions may be posted in a screen/laptop or a print-out of the questions may be provided.)
ACTIVITY: Assess the school. Write down your inputs. The following questions may help in your assessment:
- How many YFC members do you have in your campus? - What are the strengths of your campus?
- What are its current challenges/difficulties/struggles?
o Leadership, program implementation, relationship with leaders/other organizations/with members
o Culture within the organization
- What can you consider as your campuses’ best practices that helped in their growth? - In what aspects do you see potential opportunity for growth? (i.e. potential
partnerships, etc.)
(Speaker may give several minutes for the program volunteer to finish the activity. Let them hold on to their papers as you proceed to the next part of the workshop.)
C. Developing Action Plans – tailor-fitting the YFC Directions
After getting a good picture of the status in our campus, let us go back to the YFC Directions and see how our status can adapt and implement our the current directions of our ministry. Note how the things listed from your assessment could be organized to exploit opportunities, fight off risks and challenges and make good use of our strengths to best achieve the said directions.
(Speaker provides another sheet of paper for this activity. The outgoing OSCC/PCC/NCC, if present, may aid the couple in the activity. For further inquiries, the Metro Manila Head/Region Head/Country Full Time Pastoral Worker may be asked. )
Plan and set targets
On a clean sheet of paper, list down the given YFC directions in one side.
Parallel to each direction; write down action plans and targets in achieving the directions.
NOTE: Action plans are specific steps to take in achieving the direction while targets are measurable goals or expected output from our action plans.
Guide questions are provided to help in the activity. Consider the notes you have from the previous activity.
One may also right down major goals that the campus has been trying to attain or been wanting to attain, aside from the major directions set for this year.
What do we want to achieve? – note the Existing YFC Directions as explained in the previous part of the workshop
Note What these directions entail/mean to our area
How will the direction(s) be achieved given the things you know about your area?
What sequential action steps are required to deliver the direction? Who is accountable for every action step?
What measurable output do we expect from our action plans?
Begin Completion When can the action plan/s be realistically started?
When can the result/s be realistically delivered?
(After the given time for this part of the workshop, the facilitator may present a sample filled-up worksheet. Refer to diagram below :)
Direction Action Plans Targets Timeline
Total All-out Evangelization 1. Creative Evangelization
(notes from previous activity indicate strength of area in terms of talent pools and a good feedback from a parish priest supporting YFC in his parish)
Partner with the priest in staging an
evangelistic concert/activity on church grounds Write a letter to the
priest/present the idea to the priest
Invite key organizations in the church c/o the parish priest Etc
Key people from major organizations to attend the activity Have a list of youth (parishioners) interested to join the youth camp
Begin Completion 1 month before the next youth camp
What if there are little possibilities for the certain direction (i.e. for starting areas)
Total All-out Evangelization 1. Creative Evangelization
(notes indicate few but vibrant new YFC members)
Set a talents workshop Identify possible
venues for an evangelization activity (parish, mall, etc)
Develop talent pools
Involve YFC talent pools in small partnerships (activities in the parish, etc)
Take a second look at these notes and check your action plans and targets:
- Are our action plans inspiring? Will it push us enough to go beyond current limits to reach the goals? Does it excite me/us?
- Are our targets defined with clarity? Is it measurable?
NOTE: Speaker may give a few minutes of short sharing from the crowd to get a picture on the goals that the campuses want to achieve in the area.
D. Monitor your progress
As we move along our action plans and targets, it is important to monitor – that is, gather information on the progress of the implementation of the action steps.
What has been achieved so far?
Are targets achieved? What information indicates such? (Refer to the table below as an example)
Direction Action Plans Targets Monitoring Notes Total All-out
Evangelization 1. Creative Evangelization
Partner with the priest in staging an evangelistic concert/activity on church grounds Write a letter to the
priest/present the idea to the priest
Invite key organizations in the church c/o the parish priests Key people from major organizations to attend the activity Have a list of youth (parishioners) interested to join the youth camp
Idea has been
presented to the parish priest; letters or invitation sent out to the major parish organizations
NOTE: Monitoring is done, not at the end of the year, but done continuously as the action plans and targets are being carried out. (Encourage the participants to keep their activity paper. They may use these inputs in the area planning)
E. Evaluate
Lastly, assess whether the directions are accomplished. If not, note the shortcomings encountered so as to be able to formulate suggestions for further action plans.
As top leaders in our areas, we are entrusted with this great responsibility. Let us strive to embrace our ministry’s directions for it is also through us that our co-servants (coordinators and youth heads) will be able to appreciate the greater sense of what the Lord wants us to do and where He wants to lead His people.