Consideraciones Finales

Any information published online must be shared with caution because it can become widely available to the public. Users have an obligation to protect confidences, respect others’ privacy, and otherwise act responsibly as they share information about the work they do and their job. S&I employees should refrain from giving the perception that they speak as an authority of the Church on doctrinal or procedural matters. Additionally, it is expected that employees will maintain standards of conduct and employment both during as well as outside of work. This includes what they choose to share online in their personal accounts, blogs, pages, or sites (see “Overview” under “Our Standards of Conduct” in section 11).

Electronic Communications (August 4, 2014)

This policy provision covers all publicly accessible Internet communications, including blogs, newsgroups, discussion forums, social networks, email distribution lists, and other forms of news media, whether these media forms are used for personal or work purposes as that use relates to, affects, or reflects upon Employer. Authorized representatives of Employer may access and monitor Employer-owned systems and, if needed, disclose records relating to their use.

Electronic communication may be used but should not replace personal contact with students, parents, and priesthood leaders. Electronic communication should not be used for counseling or discussing personal matters with students. (See “Proper Relationships” in section 11.)

Institutes of religion should use the messaging (email, text, and SMS) services provided through student information systems (WISE and PST) to assist them as they invite potential students to enroll in institute classes, remind students to attend class and do homework assignments, and announce activities. Each student must give his or her permission before being added to the message list and the student must be able to easily unsubscribe if he or she no longer desires to receive messages. In areas outside of the United States, if the provided services are not

adequate, commercial text messaging services may be used within the same guidelines listed above. The cost of any commercial text message service should be paid from the local student programs and activities (5530) budget.

Using the messaging services available in the student messaging systems (available later in 2014 in WISE and PST), released-time seminary programs may broadcast one-way messages to an entire seminary student body or an entire seminary class. Messages to seminary councils may be sent through the same system. No other systems are authorized for these purposes. No other student groupings are authorized for messaging in seminary.

Any form of individual electronic communication by employees with seminary students is prohibited (such as phone calls to student’s personal cell phones, emailing, texting, or instant messaging). When electronic communication is necessary, it must be for professional use only and must be done through the seminary student’s parents or legal guardian, or as described above through the student information system (WISE and PST). Any other electronic

communication is prohibited. Electronic communication with students enrolled in online seminary must be conducted exclusively through the course management system. Under the direction of priesthood leaders and parents, stake seminary teachers may communicate electronically with seminary students.

When using social media to support seminary or institute programs, employees should only publish content as the social media program administrator and not from their own personal social media account (see “Social Media” policy below).

Because communication using the Church’s messaging systems is monitored, recorded, and archived these systems should be used when communicating with parents, priesthood leaders, seminary classes, seminary councils, and institute students. Employees should not use personal email or messaging systems for work-related purposes.

Church-provided Internet access is authorized for seminary and institute students in S&I and other Church facilities.

Social Media (August 4, 2014)

Use of social media (currently limited to Facebook and Twitter) is an approved option for use by seminary and institute programs. If local programs choose to use social media, the

administrator should do the following:

• Create a social media strategy. The strategy should include audience, purpose, content guide,

and reason for using social media in the program (S&I Social Media Strategy, guides, and templates are available on the website).

Information Management 2-9

• Establish an administrative account. S&I employees who already have a personal Facebook

account will need to add their ldschurch.org email address to their personal account information. Employees will administer a program page in Facebook (see “Electronic

Communications” policy above). Twitter accounts should be created using the local program email address.

• Create a program social network Facebook page or Twitter account. Create page as a

company, organization, or institution. Use the official program name and include LDS (for examble, Gresham Oregon LDS Seminary).

• Include the following page information: “For the terms and conditions of this page, please

visit ‘Terms of Use.’ In relation to the Privacy policy, visit https://www.lds.org/legal/privacy. This page is sponsored and maintained by the [Program Name] and is intended to provide helpful information about classes, activities, and programs. This page is not an official page of The Church of Jesus Christ of Latter-day Saints. This page is not intended as an official

statement of any views or policies of the Church. For further information about the Church, please visit www.lds.org or www.mormon.org."

• Apply all of the following settings to any Facebook Page: Uncheck all boxes under posting

ability, uncheck messages, uncheck tagging ability, set profanity filter to strong, and uncheck replies.

• Assign two of the program’s S&I employees to administer social media. Note that no

additional FTE is allocated for social media administration and an employee’s workload should not be reduced in order to fulfil these responsibilities. Include the employee’s

ldschurch.org email address and [email protected] as administrators and managers on the program’s social networks. Additional content creators—such as other faculty

members, staff, or student council members—may be included as needed.

• Monitor all content posted on the program’s social networks and ensure that all content is

appropriate and dignified.

• Not use or imitate the official S&I logo or Church logo.

• Ensure copyright compliance. Church-owned artwork, music, or other materials should not

be uploaded unless such use is clearly authorized by the “Rights and Use Information” page on the Church website or by the Church’s Intellectual Property Office. However, content from other official Church social networks may be shared or retweeted. Content from the Church Media Library may also be used.

• Not use or display photographs of other individuals or personal information about them

without their consent (see “Guidelines for Use of Image,” in the Information Management section).

• Join the S&I Social Media Group on Facebook.

• Review and be familiar with Handbook 2: Administering the Church and other resources

provided onwww.lds.org(see “Internet” in section 21.1.22 of Handbook 2: Administering the

Called teacher’s use of social media is under the direction of local priesthood leaders (see “Members’ Use of the Internet in Church Callings” in section 21.1.22 of Handbook 2:

Administering the Church [2010].

Prohibited Practices

The following limitations are applicable to all Internet communications regarding Employer:

• Never disclose confidences. The duty of confidentiality extends to current and past work

assignments and all information subject to nondisclosure agreements. Consult your supervisor before publishing information when confidentiality may be an issue.

• Do not identify or post pictures of vendors, customers, employees, students, other interested

parties, office equipment, or surroundings without approval from the responsible data steward or the person to whom the information or image pertains.

• Never copy or post copyrighted or trademarked materials or images without the owner’s

permission. This includes intellectual property of vendors, customers, Employer, and The Church of Jesus Christ of Latter-day Saints.

• Do not use Employer’s time or systems for fundraising; for partisan political purposes; to

endorse, support, oppose, or otherwise comment on the election or candidacy of any

candidate for public office; or to advocate for the enactment or defeat of any legislation, unless it is directly and clearly within the scope of your job duties and assignment.

• Do not publish material that is obscene, profane, defamatory, libelous, threatening, hateful,

harassing, or abusive to another person or entity.