CONTROL Y VIGILANCIA

The CL Loan Register (CLLOM) screen is used to enter memorandum information about individual commitment facilities. This enables the loans administration personnel to maintain documentary details of contracts.

The data entered on this screen is used for reporting purposes only, the information being printed on the CLLOANREG - Commercial Loans Register report, see the On-Demand Reports Guide, for details. You can also use this screen to recall, change or delete information.

The following figure shows an example of the CL Loan Register screen:

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Definition of Field Names

Introduction

This section provides a definition of all the field names on Commercial Loan data entry screens. The fields are listed alphabetically and details of valid entries are given.

If the field is prefilled with a value on the screen, or defaults to a value if left blank, these values are also given.

Many of the codes and mnemonics given in this section may be changed when the system is installed at your bank.

Table 3–1. Definition of Field Names

Field Definition

Accounting Centre This is the identifier of the Accounting Centre associated with the contract. It is set up on the Accounting Centres Maintenance (ACNTM) screen. All Accounting Centres are linked to a location maintained using the Location Maintenance (LOCTM) screen. On contract add screens, this field is prefilled with the Accounting Centre associated with your usercode on the Users table (USERS).

Accrual Type This indicates which accrual type you wish to apply to the commitment or base rate drawdown:

• Interest is accrued at the end of the first online day during end-of-day processing and during every end-of-day until maturity; no interest is accrued for the Maturity Date itself • Interest is accrued during the first beginning-of-day

processing (at the start of the second day) and during every beginning-of-day after that including the last day (Maturity Date)

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First Last

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F First

L Last

Add-On Adjustment The amount by which add-on is to be adjusted for the contract. Add-On Rate The percentage rate of add-on to be included in the gross interest

rate. This rate also includes the cost of funds associated with the contract.

Field Definition

Allow Reversal This field contains information that will be sent to the rFrame interface for inclusion in a statutory report, and is for the use of the rFRAME reporting utility only, not affecting any contract using this default. This field shows whether contracts of this type can be reversed.

For more information, see the rFRAME Interface in the Guide to

Interfaces with External Systems.

Apply Nostro/Agent to Forward Schedule

Determines whether settlement details are applied to all subsequent diaries, as well as the entered diary.

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On Applied to all diaries Off Applied to entered diary only

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Y Applied to all diaries N Applied to entered diary only

When “Apply Nostro/Agent to Forward Schedule” is not selected, the settlement details will only be applied to the entered diary. When it is selected, settlement details will be applied to the entered diary and to all subsequent diaries including the maturity (MA) diary. Where applicable within the forward dated schedule postings, confirmations and payment advices will be reversed and re-issued.

Bank Portfolio This is the identifier of the Portfolio to which this deal belongs. The identifier is defined on the Portfolio Definition Table (PFDFM). On contract add screens, this field is pre-filled with the Portfolio associated with your usercode on the Users table (USERS). Base Rate Number The number of the base rate used for the contract. These are set

up on the Base Rates (BASE) table. Book Value The principal amount less interest.

For discounted loans, the book value is calculated automatically if this field is left blank.

City Client City

The mnemonic of the client's, participant's, guarantor's or other bank's city of residence.

These mnemonics are set up on the General Purpose Narratives (GNARR) table, type CI.

Client Shortname The shortname of the client. Commitment

Amount

The total amount the bank is committed to lend to a client. Commitment

Amount Change

The amount by which the commitment is being changed. This is an unsigned amount. You must also complete the

Reduction/Extension field.

When the commitment amount is changed, the undrawn amount is automatically altered. The commitment amount can only be amended before the Drawdown Finish Date.

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Field Definition

Commitment Currency

The mnemonic of the currency of the commitment. Currency mnemonics are set up on the Currencies Table (CCYS). For single currency commitments, all drawdowns against the commitment must be made in this currency.

Commitment Currency Principal Change

The amount by which the drawdown principal is being changed, in the currency of the commitment. This field is only used where the commitment currency and drawdown currency are different. This is an unsigned amount; you must complete the ‘Result of Change’ field.

If the commitment currency differs from the drawdown currency, you must enter either the Commitment Currency Principal Change or the Drawdown Currency Principal Change. You must also enter the Drawdown Exchange Rate.

If the Commitment Currency Principal Change is entered, it is checked against the amount entered in the Drawdown Currency Principal Change field, using the Drawdown Exchange Rate. If it is not entered, the system calculates it using the Drawdown Currency Principal Change and the Drawdown Exchange Rate. Commitment

Equivalent

The equivalent of the loan contract principal in the currency of the commitment. This is used when you enter a drawdown in a different currency to the commitment.

Commitment Number

The contract number of the backing commitment with which the drawdown is associated.

Confirmation Indicates whether a confirmation has been received by the counterparty:

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On Confirmation received Off Confirmation not received

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Y Confirmation received N Confirmation not received

Contact Method The code for the method of contacting the bank for currency, the bank for rate and the syndicator on the commercial loan register. This is recorded on the commercial loan register for documentary purposes.

Contact Officer The name of the accounting centre or officer to be contacted at the bank for currency, the bank for rate or the syndicate

manager's bank. This is recorded on the commercial loan register for documentary purposes.

Contract Number 1. The unique reference number that identifies the contract. This is automatically allocated when you add a new contract, but must be entered for all other actions.

2. For diary narratives and schedule events, the number of the contract for which the events are being entered.

3. For the Commercial Loan Register (CLLOA) and the Loan Participants (CLPTC) screen, the number of the commitment contract for which the information is being entered.

Field Definition

Currency For Drawdowns, the mnemonic of the drawdown currency. For single-currency commitments, this must be the same as the commitment currency. For multi-currency commitments, this must be one of the drawdown currencies entered on the backing commitment. Up to nine drawdown currencies can be entered on the commitment.

Currency

Conversion Indicator

Use this field to indicate whether a contract in an “in” currency should be converted to euro during the next overnight process. If the contract is already in euro, then use this field to indicate that the contract is to be reconverted from euro to its original currency.

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On Conversion required Off Conversion not required

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Y Conversion required N Conversion not required Current Commitment

Amount

The total amount the bank is committed to lend to a client. Current Principal The amount of the commitment principal currently available for

drawdowns to be made against.

Days Notice The number of days notice to be given to mature the contract. Enter 0 for contracts that are at call. Complete this field or the maturity date, not both.

Dealer Identifier The identifier of the dealer responsible for the contract. These identifiers are set up on the Dealers and Officers table (DEALR). Default to EMU

Currency Exchange

Indicate on this field if the default EMU Exchange Rate for the loan has to be used. If the Default Exchange Rate is used, then the Drawdown Exchange Rate field should be left blank.

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On Use Default EMU Exchange Rate Off Use the Drawdown Exchange Rate

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Y Use Default EMU Exchange Rate N Use the Drawdown Exchange Rate See "Euro Related Information" in the Core Functions and

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Field Definition

Diary Type 1. The type of diary for Commercial Loan Commitments Schedule Events:

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Rate/principal change Rollover Fee settlement

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RP Rate/principal change RL Rollover FS Fee settlement

2. The type of diary for Commercial Loan Drawdown Schedule Events:

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Rate/principal change Rollover

Interest settlement Base rate change

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RP Rate/principal change RL Rollover

IS Interest settlement BR Base rate change

Discount Rate For Discounted Drawdowns, this is the rate by which the principal is discounted at the start of the contract. The discount rate must be greater than zero.

Documents Held By The name of the party holding the documents relating to the syndicated loan. This is recorded on the commercial loan register for documentary purposes.

Drawdown Currencies

For multi-currency commitments, the mnemonics of up to nine currencies in which drawdowns against the commitment can be made. To allow drawdowns in the currency in which the commitment was made, you must include the commitment currency in the list of drawdown currencies.

For single currency commitments, do not enter any drawdown currencies; drawdowns will only be allowed in the currency of the commitment.

Field Definition

Drawdown Currency Principal Change

The amount by which the drawdown principal is being changed, in the currency of the drawdown. This field is only used where the commitment currency and drawdown currency are different. This is an unsigned amount; you must complete the Result of Change field.

If the drawdown currency differs from the commitment currency, you must enter either the Drawdown Currency Principal Change or the Commitment Currency Principal Change. You must also enter the Drawdown Exchange Rate.

If the Drawdown Currency Principal Change is entered, it is checked against the amount entered in the Commitment Currency Principal Change field, using the Drawdown Exchange Rate. If it is not entered, the system calculates it using the Commitment Currency Principal Change and the Drawdown Exchange Rate. Drawdown

Exchange Rate

If the drawdown is in a different currency to the commitment, enter the exchange rate used to convert the change in the principal into the commitment currency. To use the default EMU exchange rate, leave the drawdown exchange rate field blank and set the 'Default to EMU Exchange' indicator to ‘Yes’ (see "Euro Related

Information" in the Core Functions and Inquiries Guide for more information).

If the exchange rate exceeds one of the width bands set up for the currency, you must enter a Wide Code or Management Code in the Width Override field to accept the rate.

Drawdown Finish The last date before which drawdowns made against the commitment can start. It must be on or before the commitment expiry date.

If you do not enter the drawdown finish date, it defaults to the commitment expiry date.

Drawdown Number Where more than one drawdown is made against a backing commitment, this number may be used to distinguish between the different drawdowns. The number does not, however, have to be unique for the backing commitment.

When splitting or combining drawdowns this number can be retained as a reference number.

Drawdown Start The date from which drawdowns for this commitment can start. It must fall on or after the commitment start date.

Exchange Rate For Commercial Loan Drawdowns, it is the exchange rate used to calculate the equivalent amount of the drawdown in the

commitment currency. If the exchange rate exceeds one of the width bands set up for the currency, you must enter a Wide Code or Management Code in the Width Override field to accept the rate.

Expiry Date For Commitments, it is the date on which the commitment ends. All drawdowns against the commitment must mature on or before

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Field Definition

Facility Type The type of commitment:

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Revolving multi-currency Reducing multi-currency Revolving single currency Reducing single currency

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VM Revolving multi-currency RM Reducing multi-currency VS Revolving single currency RS Reducing single currency Fee Adjustment The amount by which the fee is to be adjusted.

Fee Basis This is the method of calculating the effective period over which fees will be accrued. Values are:

30 30/360

31 30E/360

366 Actual/Actual 360 Actual/360 365 Actual/365

This field defaults to the basis of the commitment currency. Fee Frequency The mnemonic indicating how often and when the fee is to be

settled on the commitment. These are set up on the General Purpose Narratives (GNARR) table, type FR.

Fee Rate The rate at which the fee is charged for the commitment. Fee Start Date The date from which fees are charged.

GL Master Number For contracts this is the number of the General Ledger Master to which the contract is linked. This identifies the General Ledger category.

For all contracts, this is defaulted from the Default General Ledger Categories Maintenance Table (GLDFM).

Guarantee Type The type of guarantee for the syndicated loan. This is recorded on the Commercial Loan Register for documentary purposes. Guarantor City The mnemonic for the city of residence of the guarantor for the

syndicated loan. This is recorded on the commercial loan register for documentary purposes.

City mnemonics are set up on the General Purpose Narratives (GNARR) table, type CI.

Guarantor Name The shortname of the guarantor for the syndicated loan. This is recorded on the commercial loan register for documentary purposes.

Field Definition

Holiday Method This comprises two fields. The first identifies the method that the system uses to determine the settlement event date, if the system generated event date falls on a holiday in the

countries indicated by the value in the second field. The first field indicates one of the following: F Following

The system settles the amount on the next available day. M Modified

The system settles the amount on the next available day. If this falls in the following month, the system will search for the first available day prior to the end of the month.

P Previous

The system settles the amount on the first available previous day.

N No

The system will settle on the event day, even if it is a holiday. The second field contains a value defined on the Country Check Codes table (CNCHK) representing the currencies to be checked for holidays for each contract event.

Holiday Override This comprises two fields. The first indicates whether an event on the contract can occur on a holiday:

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On Yes, events can occur on holidays Off No, events can not occur on holidays

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Y Yes, events can occur on holidays N No, events can not occur on holidays

The second field contains a value defined on the Country Check Codes table (CNCHK) representing the currencies to be checked for holidays for each contract event.

Interest Adjustment The amount by which interest is to be adjusted. Interest Amount 1. For Discounted Drawdowns, the amount of interest

discounted from the principal at the start of the contract. 2. For Fixed Rate Drawdowns, this is the total amount of interest

that is to be paid. It can only be entered or inquired on if the maturity date on the drawdown is fixed.

The interest amount is calculated automatically if this field is left blank.

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Field Definition

Interest Basis 1. This is the method of calculating the effective period over which interest will be accrued.

2. For Discounted Drawdowns this is the method of calculating the effective period over which the discount and yield are calculated. Values are: 30 30/360 31 30E/360 366 Actual/Actual 360 Actual/360 365 Actual/365

See 'Calculations' in the Guide to Setting Up for details. For commercial loan drawdowns this field defaults to the interest basis of the principal currency.

Interest Payment Type

Indicates whether interest is paid as Normal or Rolled into (added to) the principal. The default is Normal.

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Normal

Rolled

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N Normal

R Rolled

Interest Rate 1. The rate of interest charged or to be paid on the contract. 2. For schedule events involving a rate change, it is the new rate

of interest.

Loan Currency The mnemonic of the currency in which the commitment is made. This is recorded on the commercial loan register for documentary purposes.

Loan/Commitment Amount

The total amount of the commitment. This is recorded on the commercial loan register for documentary purposes. Management Fee

Amount

The fee charged for managing the syndicated loan. This is recorded on the Commercial Loan Register for documentary purposes.

Management Fee Date

This is the date on which the fee charged for managing a syndicated loan is to be paid. This is recorded on the Commercial Loan Register for documentary purposes.

Market Rate Table This is a documentary field that represents the rates used to fund a Commercial Loan deal. The identifier for the rates is set up on the Rate Definition table (RTDEF) and the rates are set up on the Market Interest Rates table (RATEA).

Maturity Date The date on which the contract matures. The maturity date cannot be amended from a fixed date to call or notice.

For Commercial Loan Drawdowns it is the date of the final repayment. You cannot enter both a maturity date and a days notice.

Maximum Rate The maximum interest rate that can be charged or paid on the contract or account.

Field Definition

Message Priority Unless your version of the system is set up to support S.W.I.F.T. payment / confirmation messages, this is a documentary field only. Otherwise, it identifies the system code associated with a standard S.W.I.F.T. message priority code:

01 - Urgent U1003

Equivalent to S.W.I.F.T. message U1003 (Urgent); a Non-Delivery Warning is reported if the message has not been received within 15 minutes.

02 - Normal N2020

Equivalent to S.W.I.F.T. message N2020 (Normal); Delivery Notification is reported if the message has been received within 100 minutes.

In document Diseño del sistema de gestión y control de los bienes de propiedad, planta y equipo, de la empresa Megabús S.A., acorde con la normatividad vigente que rige a las entidades públicas, año 2015 (página 72-82)