Criterios de compilación de un corpus

6.4.1 Other than Coach Class (Premium) Accommodations International Travel – General Administration

For general information on Other than Coach Class accommodations for Domestic TDY, see Section 4.1.6, Coach Class and Other than Coach Class Upgrades. For HHS travelers based overseas and in the United States, the following guidance applies for all international Other than Coach Class travel requests. These instructions supersede all previous directives for Other than Coach Class travel. Managers should discourage international Other than Coach Class travel whenever possible.

HHS OpDiv/StaffDivs engaged in overseas travel have the primary responsibility to ensure any international Other than Coach Class travel is consistent with the Department and Government's mandate to operate efficiently and effectively. The ASA retains the authority to review all requests for international Other than Coach Class travel, including those trips that require only notification. The ASA also retains the authority to deny any international Other than Coach Class travel request.

6.4.2 Other than Coach Class (First Class) Travel Accommodations International First Class travel is not permitted, except for the following reasons:

1. To accommodate a medical disability or other special need, as documented by a letter from the traveler’s personal physician or specialist, see Section 5.4.5, Travel of an Employee with Special Needs.

2. When other exceptional travel situations exist, such as security or mission critical travel, a written request from the traveler must justify and clearly define the need for Other than Coach Class accommodations in these circumstances. Approval will be granted on a case-by-case basis, as deemed necessary.

3. When Other than Coach Class (Business Class) accommodations are not reasonably available and the requirements and approval for Other than Coach Class (Business Class) travel have previously been met and approved.

All First Class travel must be fully justified, documented, and approved by the STO. When requested, the underlying documentation, which contains the justification, must be submitted to PSC Transportation Services.

6.4.3 Other than Coach Class (Business Class) Accommodations HHS travelers may request international Other than Coach Class (Business Class)

accommodations only under the following circumstances, in addition to those described in Section 4.1.6, Coach Class and Other than Coach Class Upgrades:

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sanitation, and the use of foreign-flag air carrier service is approved in accordance with the International Air Transportation Fair Competitive

Practices Act of 1974 (P. L. 93-623), also known as the “Fly America Act” or an “Open Skies Agreement.”

2. The scheduled actual flying time, not including a domestic lay over or actual domestic segment(s) flying time is in excess of 14 hours, and the traveler cannot take a rest stop because of the urgency of the mission. Travel should be urgent because of the nature of the task-- not because the employee is delayed for personal reasons.

A rest stop is:

i. A stop-over point during travel; ii. Of up to 24 hours;

iii. Midway in the journey, or as near to the destination as the schedule permits; or

iv. At the destination. See FTR 301-11.20 or JTR U4326.

HHS Policy: HHS travelers should also note these additional policies below. 1. Per HHS Policy, Coach Class must be used for all domestic segment(s) of

trips using the exception in item 2 above. Any Other than Coach Class approval must be limited to the flight segment(s) between the gateway city (i.e., a city that serves as a departure or arrival point for international flights) and the foreign destination.

2. In most instances, the rationale supporting the urgency of the mission criterion will only be satisfied on the outbound flight; the return flight home will not generally be subject to identifiable mission urgency. Other than Coach Class accommodations may be approved solely for the outbound flight, unless specific mission urgency demands the employee’s return without a rest stop and scheduled actual flying time, not including domestic layovers or actual domestic segment(s) flying time is in excess of 14 hours. 3. Travelers must submit a memo with their request justifying why they are not

able to schedule a rest stop (stopover) either midway or at the destination. HHS travelers must submit their requests for international Other than Coach Class travel along with their requests for clearance/approval or notification, as appropriate, via the ETS. A justification memorandum must be attached to the travel request (see sample at the end of this Chapter), and must accompany the travel authorization. The OpDiv/StaffDiv AO must approve both the memorandum and any required cost-analysis justification (see sample at the end of this Chapter), before submitting the international travel request to OGA.

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When an HHS employee requests international Other than Coach Class travel by using the Overall Cost Savings justification, as covered in Section 4.1.6.3 of this manual, they must complete a cost-analysis justification, and attach it to the travel authorization. The employee must compare the total costs of coach-class to Other than Coach Class, including the cost of the ticket(s), additional subsistence expenses incurred during a rest stop, overtime (if

applicable), and lost productive person time. Based on this cost analysis, Other than Coach Class is only justified when it is the lesser of the two. (See examples at end of this Chapter.)

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