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Business Example

Your company is in the CD manufacturing business and has enhanced an existing product line. You have realized that some of the basic data attributes for existing master data records are not aligned. You have requested a file download of the records that are affected. Once the relevant attributes have been aligned you would like to import the changes directly from a file into MDG rather than create a single change request for every record requiring a change. The following exercise will show you the export and import functionality related to this scenario.

In this exercise, when values include ##, replace the characters with the number that your instructor assigned to you.

1. Download and save the file ACT-*## using the data in the following table.

Screen Name Field Value

File Download: Step 1 (Determine Entity Type)

Entity Type Material

File Download: Step 1 (Determine Entity Type

Type of Transfer Attributes

File Download: Step 2 (Define Selection)

Material ACT-*##

File Download: Step 3 (Define File Structure)

Selected Add the following Entity Type/Attributes to Data Row: Industry Sector, Material Type, Material, Description (medium text), and Base Unit of Measure.

a) On the SAP Easy Access - User Menu screen, in the Command field, enter NWBC.

b) Choose Enter.

c) On the Launch SAP NetWeaver Business Client screen, choose /nwbc.

d) On the SAP Business Client screen, on the Workcenter toolbar, choose Material Governance.

e) In the navigation panel, choose Change Requests → Processing of Multiple Materials → File Download.

f) Choose Change Model.

g) On the Change Model screen, in the Standard Data Model drop-down menu, choose MM.

h) Choose Save.

i) On the File Download: Step 1 (Determine Entity Type) screen, enter the data from the table.

j) Choose Next.

k) On the File Download: Step 2 (Define Selection) screen, enter the data from the table.

l) Choose Next.

m) On the File Download: Step 3 (Define File Structure) screen, in the Selected list, select Data Row.

n) In the Available list, select the appropriate Entity Type/Attribute listed in the table, and choose Add.

o) When all Entity Types/Attributes are added, choose Next.

p) On the File Download: Step 4 (Determine Download Settings) screen, choose Next.

q) Choose Next.

r) On the File Download: Step 5 (Check and Execute) screen, choose Execute Download.

s) On the File Download screen, choose Save File.

t) Save the file to the Library → Documents folder using the default name.

2. View the file_download.txt file on your local computer and add the letter "A" after the group number.

a) In the Windows Start menu, choose Documents.

b) In the Windows Explorer, open file_download.txt.

c) In the file_download file, in the Material EQ line, add the letter A after the group number. For example, the file name should look like this example: ACT-BCD-##A.

d) Choose File → Save.

e) Close the file.

f) Close Windows Explorer.

3. In the SAP Business Client, create a new change request and note the change request number using the data in the following table.

Screen Name Field Value

Screen Name Field Value Create Change Request:

Step 3 (General Data)

Objects to be Changed table Material

a) On the SAP Business Client screen, in the navigation panel, choose Change Requests → Processing of Multiple Materials → Create Change Request.

b) On the Create Change Request: Step 1 (General Data) screen, enter the data from the table.

c) Choose Next.

d) On the Create Change Request: Step 2 (Reason for Changes) screen, enter the data from the table.

e) Choose Next.

f) On the Create Change Request: Step 3 (Changes) screen, enter the data from the table.

g) Choose Next.

h) On the Create Change Request: Step 4 (Check and Submit) screen, choose Submit.

i) Note the change request number.

Note:

Do not choose Close because it exits the application.

4. Upload the file_download.txt file using the data in the following table.

Screen Name Field Value

File Upload: Step 1 (Determine Entity Type)

Entity Type Material

File Upload: Step 3 (Define File Structure)

Selected Add the following Entity Type/Attributes to Data Row: Industry Sector, Material Type, Material, Description (medium text), and Base Unit of Measure

a) In the navigation panel, choose Change Requests → Processing of Multiple Materials → File Upload.

b) On the File Upload: Step 1 (Determine Entity Type) screen, enter the data from the table.

c) Choose Next.

d) On the File Upload: Step 2 (Define File Structure) screen, in the Selected list, select Data Row.

Lesson: Executing Data File Transfers with Multiple Objects

e) In the Available list, select the appropriate Entity Type/Attribute listed in the table, and choose Add.

f) When all Entity Types/Attributes are added, choose Next.

g) On the File Upload: Step 3 (Determine Upload Settings) screen, next to the File Name field, choose Load File.

h) In the Load File dialog box, choose Browse.

i) In the Documents folder, select the file_download.txt file and choose Open.

j) In the Load File dialog box, choose Enter.

k) Choose Next.

l) In the Select Change Request dialog box, select your change request.

m) Choose Enter.

n) On the File Upload: Step 4 (Check and Execute) screen, choose Execute Upload.

5. Activate the upload data change request.

a) In the navigation panel, choose Change Requests → Change Requests and Documents → My Change Requests.

b) In the My Change Requests table, choose the change request number for Upload Material.

c) On the Activate Change Request screen, choose Run Validation.

d) When the message displays stating that the validation for the change request has started, choose Check.

e) When the no errors found message displays, choose Activate.

f) Close the Activate Change Request tab.

6. View the uploaded change request.

a) In the navigation panel, choose Change Request → Material Processing → Search Material.

b) In the Search Criteria section, in the Material row, in the third field, enter

ACT-BCD-##A.

c) Choose Search.

d) In the Search Result table, choose the material ID for ACT-BCD-##A.

e) Choose Close to close the internet browser window, and return to the SAP Easy Access - User Menu screen.

LESSON SUMMARY You should now be able to:

● Execute data file transfers with multiple objects

Lesson: Executing Data File Transfers with Multiple Objects

Lesson 4