Débitos representados por valores negociables

Under the Family Educational Rights and Privacy Act (FERPA) a student has the right to request to view the educational record.

Individuals who wish to view their record must:

 Make a request in writing to teh Office of the Registrar with the printed name as it appears in the Augustana records and a written signature

 The request must contain the student identification number (or social security number), the date of birth and dates of attendance

 The request must include current email address, phone number and mailing address

 An appointment to view the record will be scheduled no sooner than seven days from the date of the request.

 Appointments will be no more than two-hours in length and will take place within business hours.

 Requests expire within 60 days.

 Those who do not respond to a request to make an appointment or fail to report to their appointment must make a new request.

Individuals who are unable to view the record due to unsal distance from the college may request a copy of their educational record. In these cases the individual must:

 Make a request in writing to the Office of the Registrar with the printed name as it appears in the Augustana records and a written signature

 The request must contain the student identification number (or social security number), the date of birth and dates of attendance

 The request must include current email address, phone number and mailing address

 If not picking up in person, the individual must pay a flat fee of $10.00 for postage (payable in advance of mailing) Augustana will not

 Requests will be fulfilled within ten business days of the payment.

 Unpaid requests expire within 60 days. Those who do not pay fees within this timeline must make a new request.

Under FERPA, an eligible student has the right to request that "inaccurate or misleading information" in his or her education records be amended. Individuals who seek to amend their educational record must:

 Make a request to amend in writing to the Office of the Registrar with the printed name as it appears in the Augustana records and a written signature (or an email from the Augustana email account if the individual is a current student)

 The request must contain the student identification number (or social security number), the date of birth and dates of attendance

 The request must include current email address, phone number and mailing address

 A complete statement that addresses which specific sections are "inacurate or misleading" in the eyes of the student. Please read below about the guidelines for amendment procedures from FERPA.

The individual will receive written response of the decision, by email, within 45 days of the date the request was received. If the college decides not to amend the record, the student may make a request for a hearing. These are the amendment hearing guidelines:

 Request for a hearing must be made in writing (or an email from the Augustana email account if the individual is a current student) within 10 days of the date of the notice of the decision not to amend.

 The hearing will take place within 45 days of the reuqest for a hearing on the Augustana campus during business hours.

 The committee will consist of three college officials (as selected by the Registrar) and one currently enrolled student in good standing and appointed by the Stuednt Government Association.

 The individual may appear in person to speak at the hearing or submit a statement to be read at the heading in leiu of appearing.

 The individual may present relevant materials or statements in advance or bring them to the hearing

 The committee will make a decision and notify the individual within 45 days of the hearing.

"If, as a result of the hearing, the school still decides not to amend the record, the eligible student has the right to insert a statement in the record setting forth his or her views. That statement must remain with the contested part of the eligible student's record for as long as the record is maintained." (Taken directly from the Family Educational Rights and Privacy

Act, General Guidance for Students Department of Education)

FERPA guidelines for amendment requests: "FERPA amendment procedure may be used to challenge facts that are inaccurately recorded, it may not be used to challenge a grade, an opinion, or a substantive decision made by a school about an eligible student. FERPA was

intended to require only that schools conform to fair recordkeeping practices and not to override the accepted standards and procedures for making academic assessments, disciplinary rulings, or placement determinations. Thus, while FERPA affords eligible students the right to seek to amend education records which contain inaccurate information, this right cannot be used to challenge a grade or an individual's opinion, or a substantive decision made by a school about a

student. Additionally, if FERPA's amendment procedures are not applicable to an eligible

student's request for amendment of education records, the school is not required under FERPA to hold a hearing on the matter." (Taken directly from the Family Educational Rights and Privacy Act, General Guidance for Students Department of Education)

NOTE: Augustana does not provide copies of transcripts from high schools, colleges, Advanced

Placement or International Baccalaureate that are property of the college and part of the education record. Students needing those records must obtain copies from the originating institution or organization.

updated by L. Fowler 9-1-15

Policy on the Awarding of Posthumous Degrees

The achievements and contributions of Augustana students are formally recognized at graduation. In case of the untimely death of a student who has made substantial progress toward a degree, it is important that the college acknowledge the work of this

individual. Upon written request from a family member, the Committee on Advanced Standing and Degrees may recommend conferral of the posthumous degree under the following policy requirements:

 The student should have had senior status (more than 90 earned credits) at the time of his/her death.

 The student should have been in good academic and social standing at the college at the time of his/her death.

 The student should have been enrolled for coursework at the college at the time of his/her death.

 As with other candidates for graduation, the posthumous degree will be recommended to the Faculty by the Committee on Advanced Standing and Degrees. The Faculty

recommendation will then be passed to the Board of Trustees for approval.

 The student's name will appear in the graduation program. The student's family will decide if the name will be read and the degree is to be conferred during the graduation ceremony or in a private ceremony.

 The degree will be marked as awarded posthumously for the academic record and a diploma noting the Bachelor of Arts will be available to the family.

In instances where the student had not reached senior status at the time of his/her death, a certificate of achievement will be presented to the family.

Release of Record of Deceased Student

Following the death of a student, the College will release the educational records of the individual student under the following condition(s):

 The student has submitted a signed Authorization to Release Educational Records form which designed the person(s) eligible to request and/or receive educational records. Authorized person must submit a signed request for records which can be mailed, faxed, or hand-delivered to the Office of the Registrar.

 The student has officially designated the person(s) as an emergency contact. This

submit a signed request for records which can be mailed, faxed, or hand-delivered to the Office of the Registrar

 In response to a legal subpoena

The College will respond to requests for records in a timely manner, but records, with the exception of an unofficial transcript, will not be produced the same day. Requested documents will be mailed to the requestor.