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Select the "Omit from showing references" option to hide the results of a search from the references that are showing in the Library window. This is a convenient way to locate all references thatdo notinclude a particular term or to narrow the results of a previous search. For example, to find all references not about extinction:

1. With all of the references showing in the Library window, select Search Library from the Tools menu. 2. Select Omit from Showing References from the Search Set list on the Search panel.

3. Type "extinction" into the first search line, leaving the Field list set to Any Field. 4. Click Search.

EndNote displays every reference except those that contain the word "extinction."

Related Topics:

Combining Search Lines with And, Or, and Not Saving Search Strategies

Search Command Tips Searching for References Simple Searches

The Search Window

Using Comparison Operators

Saving Search Strategies

The Save Search and Load Search commands on the Action menu commands allow you to save the settings currently on the Search panel and recall them for later use. Most of the options on the Search panel are saved, including the search terms; how- ever, the target of the search (the EndNote library or online database) is not saved.

To save a search:

1. Configure the Search panel.

2. Click the Action menu and select Save Search.

3. A dialog appears, prompting you to name the search strategy. Enter or edit the name and click Save. EndNote adds ".ENQ as the file name extension for saved searches.

To load a saved search:

1. On the Search panel, click the Action menu and select Load Search.

2. In the dialog that appears, select the search strategy that you would like to use, and click Open.

When you save a search strategy, it is easy to run a complicated search again, which you may want to do as you add references to the library.

You can save the search results (the set of matching references) as a group. You can use the saved search strategy to set up a

smart group. Smart groups are updated as you add references to your library. Or, you can save the specific results to acustom group, but the group will not be updated as you add references to your library; you would need to run the search again to find ref- erences entered since the last search.

Related Topics:

Combining Results from Separate Searches Combining Search Lines with And, Or, and Not Search Command Tips

Searching for References Simple Searches

The Search Window

Using Comparison Operators

Finding Duplicate References

In order to help locate duplicate references, EndNote offers a Find Duplicates command. This command searches the references that are currently showing in the Library window to identify duplicates. Duplicates are determined based on the duplicate criteria specified in preferences. SeeDuplicates Preferences.

To find all of the duplicate references in a library:

1. With the Library window open, click on the All References group to show all references. 2. From the References menu, select Find Duplicates.

EndNote will display a Find Duplicates dialog where you can compare duplicates and decide which version to keep and which to delete.

Differences between reference fields are shown with blue highlighting. In addition, EndNote takes you to the first ref- erence field in which there is dissimilar content between the two duplicate references. Scroll through the list to see which fields contain duplicate content and which contain dissimilar content.

3. For each set of duplicates, you have the option to:

l Click Keep This Record to save that particular reference and throw the other one in the Trash.

l Click Skip to leave both references in the library, intact. They will appear in a temporary Duplicate References group, so

you can review them later.

l Click Cancel to stop the Duplicate References operation. All duplicates will appear in a temporary Duplicate References

group if you wish to review them.

The older (first entered) reference will always appear in the left column.

Warning:Before selecting Keep This Record, which will delete the duplicate, check the record numbers to be sure that you are not deleting a reference already cited in a paper.

By default, references are considered duplicates if they have the same reference type (such as Journal Article or Book), and the Author, Year, and Title fields are identical. The criteria for detecting duplicates can be changed using theDuplicates settings in EndNote’s Preferences dialog.

References that appear identical may not show up as duplicates if the information in the fields EndNote checks is slightly dif- ferent or if the reference types are different. When trying to determine how references differ, it is helpful to know exactly how End- Note compares them.

Author:Compares last name and first initials (even if the first or middle name are written in full). Capitalization is not important.

Year:Compared exactly as entered.

Title:Leading articles "A," "An," or "The" are ignored, but punctuation is included. Capitalization is not important.

Reference Type:Compared exactly as entered.

When there are no more sets of duplicates to compare, the Find Duplicates dialog closes. The Duplicate References group is refreshed, the Trash group contains the unwanted duplicate references, and all other groups are updated appropriately. The Dupli- cate References group is empty unless at least one set of duplicates was skipped or the Duplicate References operation was cancelled.