CAPÍTULO 2. DESCRIPCIÓN DEL SETIS TM Y ELEMENTOS PARA LA
2.1 Descripción general de la planta
Accomplishments.
Honors Women, Race, and Struggle (WST3260H) class visit
EXHIBITS
In Fiscal Year 2018/2019, departmental staff curated and/or help curate a number of exhibits in both the department’s exhibit space and the Libraries’ exhibit wall and cases.
• “13th Annual Student Book Arts Competition” exhibit
showcasing all entries in the annual competition sponsored by Special Collections & University Archives. • “The Print” featuring fine art prints from the collection.
Inspired by the work of UCF faculty member Robert Rivers, the exhibit featured a variety of printing techniques.
• “Thomas E. Azzari, The Art of Theme Parks: Stage Design and Production” exhibited drawings, construction documents, and photographs from the "Thomas E. Azzari Theme Parks and Attractions Collections, 1973-2018.”
• “Zora Neale Hurston’s Native Village Historic Eatonville Remembered”
• “Flights of Fancy” featured paintings of birds by Joy Postle. This exhibit, curated by Christina Ray, UCF Libraries’ Digital Learning & Engagement Librarian, and David Benjamin, celebrated Postle’s work documenting Florida wildlife.
The department participated in the 2019 UCF Celebrates the Arts event with the exhibit, “13 Years of UCF Student Designed Artists’ Books.” Part of the UCF’s annual event showcasing the arts, this exhibit featured all winners from the departments’ annual book arts competition. The department also worked with staff at the Universal Orlando Foundation Library (Rosen Library) installing an exhibit drawn from the Disney ephemera collection.
SOCIAL MEDIA
Special Collections & University Archives utilized social media to promote department events and holdings. Staff researched and wrote posts for department’s Facebook, Twitter, and Tumblr account and the Libraries’ Instagram feed. In addition to Throw Back Thursday posts featuring items from University Archives, the department also featured items from the Book Arts & Typography Collection.
VOLUNTEERS AND INTERNS
Special Collections & University Archives worked with interns and volunteers on several projects. Joe Bizon, from the Libraries’ Acquisitions and Collection Services department, continued his work on the Seminole County Public Schools Collection. Other volunteers included Francesca Felicella and Ria Heising. Archivists worked with UCF student interns Kyle West and Alexander Jerome, both from the UCF Department of History, processing manuscript and archival collections.
Notable Milestones for Fiscal Year 2018/2019
I would say a notable milestone for fiscal year 2018/2019 is the continuing and ongoing reduction of the department’s book backlog which officially started in 2002. Several dedicated shelves and corresponding Excel sheets were created to help our department and the Cataloging staff prioritize and track which Special Collections & University Archives books should take precedence in the cataloging queue.
University Archives publications became increasingly important as the 40th and then
50th anniversary of FTU/UCF’s founding
arrived in 2003 and 2013.The original University publications draft classification inventory from 2006 contained over 700 items, mostly volumes/issues of serials. The majority of these had no catalog record. Also, the researching and creating finding aids for previously unprocessed and minimally processed manuscript collections some of which may date back to the department’s beginnings.
Rebecca Hammond
Special Collections & University Archives (cont’d)
Miniature Commemorative Shovel from UCF Student Union Groundbreaking in 1991
From students who worked on the project (cont’d):
Intern Alexander Jerome’s internship final presentation.
Ongoing:
Strengthen collections through new acquisitions and augmenting existing holdings:
Accomplished and ongoing
Acquired new print materials in Book Arts & Typography, Caribbean West Indies, Floridiana, and Travel and Tourism collecting areas.
Acquired new audio and video recordings for the UCF Community Veterans History Project.
Acquired new manuscript and archival collections.
Acquired and added materials to existing manuscript collections.
Acquired and added materials to existing university records series.Broaden and enhance access to print collection, manuscripts, and University Archives:
Accomplished and ongoing
Processed new collections.
Created and published finding aids online.
Cataloged new print materials into national and Libraries’ online catalog.
Migrated archival finding aids to ArchivesSpace. Broaden and enhance access to digital collections: Accomplished and ongoing
Facilitated addition of UCF Community Veterans History Project oral histories to the UCF Digital Collections Veterans History website.
Continued digitizing and making available materials as appropriate.Partner/collaborate with university unites and external organizations
Accomplished and ongoing
Worked with staff and students in the UCF Women’s and Gender Studies Program on several events in the Libraries including exhibit design/installation and creating zines.
Partnered with the UCF Department of History on the UCF Community Veterans History Project facilitating the cataloging of veteran’s oral histories into the Libraries’ online catalog and contributing materials to the Veterans History Project at the Library of Congress.
Hosted student internships with students from the UCF Department of History.Plan and implement move of archival/manuscript collections to new Automated Retrieval Center (ARC) Accomplished and ongoing
Created workflows for adding department holdings into ARC.
Loaded UCF thesis and dissertations into the ARC.
Loaded archival materials into the ARC. Revise/Update department web page Accomplished and ongoing
Continued updating the department’s webpage.New:
Migrate archival finding aids from Archon to ArchivesSpace.
Accomplished
Worked with staff from LYRASIS on migration. Design and implement new patron registration form. Postponed until Fiscal Year 2019/2020Write exhibition and exhibit space policies. Ongoing
Researched best practices on exhibit design and exhibit spaces.
Participated in webinar “Connecting Collections: Preservation Methods and Materials for Exhibit.”
Worked with architects on new gallery exhibit space. Continue researching emergency preparedness procedures for departmentOngoing
Participated in webinar series about emergency procedures for archives.
Attended SFA/SAA day-long workshop on disaster recovery of archival materials.Monitor environmental conditions in department storage spaces
Special Collections & University Archives (cont’d)
Determined appropriate and achievable temperature and relative humidity levels for storage areas.
Monitored and tracked environmental conditions in storage areas.
Worked with UCF facilities department staff on environmental issues.Review department paging slips. Postponed until Fiscal Year 2019-2020
Ongoing:
Strengthen collections through new acquisitions and augmenting existing holdings.
Partner/collaborate with university units and external organizations.
Revise/update department webpage.
Review department paging slips.
Revise/updated patron registration form
Monitor environmental conditions in department storage spaces
Write exhibition and exhibit space policies.New:
Create processing and conservation plan for Nelson Company collection.
Work with facilities on HVAC issues in collections storage areas.
Continue loading manuscript and archival collections into the Automated Retrieval Center (ARC).
Special Collections & University Archives’ staff did an outstanding job again this fiscal year maintaining existing workloads while taking on new projects – several of which were unexpected and unplanned. Additional permanent staff are needed to keep up with the growing demand for access to and use of the department’s resources. We are still hindered by university-wide record retention issues. Electronic records challenge staff as we need software and secured dark storage to meet current archival standards for these materials. Finally, additional staff space is needed for processing collections, and the department needs separate space for working with newly acquired materials. 19 17 21 17 38 18 19 4 8 8 0 10 20 30 40 FY 18/19 FY 17/19 FY 16/17 FY 15/16 FY 14/15 FY 13/14 FY 12/13 FY 11/12 FY 10/11 FY 9/10
No. of Classes Taught
2,179 1,559 1,6271,854 2,1602,1971,7491,435 1,664 1,562 0 500 1,000 1,500 2,000 2,500