123Pet allows you to take and store pictures of clients and pets. These pictures may be recalled for
reference when looking up a client or pet and may be shown for reference when printing out an open ticket. Additionally, pet "before" and "after" pictures can be taken. Your pictures are stored directly in your 123Pet database, so you do not have to worry about making separate backups of them. You can store your photos in your database as .bmp or .jpg files.
Obtaining Pictures: pictures may be added to your database in the following ways:
1. By taking a client's picture using an image capture device, such as a camera or scanner that is connected directly to your computer.
2. By importing a client's picture from a pre-existing file.
Picture Manager: you can have multiple pictures assigned to each client using the Picture Manager, giving you the ability to track and manage your pictures. You can access the Picture Manager feature in any of the following ways:
l While editing a client, click the Pictures and Other tab, then click the Manage Pictures button. l While editing a pet, click the Pictures and Other tab, then click the Manage Pictures button. l While on the Ticket Information screen, click the Pictures button.
l From the Tools drop-down menu, select Options, and then click the Clients tab. l Select Picture Manager from the Clients drop-down menu.
There are nine major buttons on the Picture Manager screen:
1. Take: take a picture directly through 123Pet. If your computer system has more than one capture device installed, such as a camera and a scanner, you must select the appropriate capture device before taking a picture. This procedure is rarely required after initial system setup.
a. Make sure your device is connected to the computer. b. Click the Take button.
d. You should now see a display of your capture device.
e. Select the picture size from the Resolution drop-down menu. A larger resolution will produce a better quality picture, but the file size will also increase.
f. Click Take Picture.
g. The Add Picture screen will appear.
h. Select the picture type in the Picture type field from:
l General: generic category
l Before Picture: before a service is performed l After Picture: after a service is completed
l. The category will be listed as Default in the Picture category field. Select a new category from the drop-down list, or add a new picture category.
i. Click the Edit button.
ii. The Picture Categories screen will appear. iii. Click Add.
iv. Type in your category name, such as Groom (Medium). v. Click OK.
vi. Repeat Steps iii-v for each picture category to add. vii. Click OK to return to the Add Picture screen. m. Type the picture name in the Picture name field.
n. If desired, check the Make primary client picture box, to make this the main picture for your client.
o. Click the Save Picture button.
2. Import: allows you to import pictures that you have saved in another location. a. Click the Import button.
b. The Select Picture to Import window will appear. c. Select the appropriate picture to import.
d. Click Open.
e. The Add Picture screen will appear with the imported picture. f. Select the Picture type.
g. Select the Picture category. h. Type in a Picture name.
i. Assign the picture to a ticket if desired with the Change Ticket button. j. Assign the picture to a client if desired with the Change Client button. k. Check the Make primary client picture box if desired.
l. Click Save Picture.
3. Edit: allows you to edit picture settings.
a. Select the picture to edit and click the Edit button. b. The Edit Picture screen will appear.
c. Make any appropriate changes and click Save Picture. 4. Delete: allows you to delete a picture.
a. Select the picture to delete and click the Delete button. b. The Delete Pictures? screen will appear.
5. Rename: allows you to rename a picture.
a. Select the picture to rename and click the Rename button. b. Enter the new name of the picture.
c. Click OK.
6. Enlarge: allows you to view the picture at full size.
a. Select the picture to enlarge and click the Enlarge button. b. Click the Close button to return to the Pictures Manager screen.
8. Print: allows you to print pictures. You can print a selection, all visible pictures, or all pictures. a. Print Selection: use this option to print a single picture, or many pictures of your choice.
i. Organize your pictures to suit your printing needs using the Filter options. ii. Hold down Ctrl on the keyboard and select the pictures to print.
iii. Click Print. iv. Select Selection.
v. The Printing Options screen will appear.
vi. Make your printer and page selections and click Print. vii. Only the pictures that you selected will print.
b. Print All Visible Pictures: use this option to print specific picture categories or types. i. Organize your pictures to suit your printing needs using the Filter options. ii. Click Print.
iii. Select All Visible Pictures.
iv. The Printing Options screen will appear.
v. Make your printer and page selections and click Print. vi. All visible pictures will print.
c. Print All Pictures: use this option to print every picture in your database. i. Click Print.
ii. Select All Pictures.
iii. The Printing Options screen will appear.
iv. Make your printer and page selections and click Print. v. Every picture stored in your database will print.
9. Export: allows you to export a picture one at a time to a location on your computer. This allows you to provide a client with a picture that may be taken home, i.e. if you perform a dramatic dye job, you can give the client a picture saved to a thumb drive. The client can then use that picture to e-mail to friends or use on social media sites.
a. Select the picture to export. b. Click the Export button.
c. Select the appropriate location to save it to. d. Enter a file name.
e. Click Save.
10. Views: allows you to select how to view your stored pictures. You can select from the following choices:
l Details: shows name, title, size, and other important information
l Tiles: shows a thumbnail image of each picture with picture name, type, and category l List: shows pictures as a list of the picture names
l Small Icons: shows a thumbnail image of each picture along with the picture name l Large Icons: shows a larger image of each picture along with the picture name
Filter: this section of the Picture Manager screen allows you to choose what is displayed according to the fields below:
1. Ticket ID: by clicking the Select Ticket button you can select to show pictures on all tickets or just one ticket.
2. Client name: filter pictures by a specific client name. 3. Pet Name: filter by a specific pet name.
4. Picture type: you can choose from:
l All: shows all pictures
l General: shows generic pictures l Before Picture: shows before pictures l After Picture: shows after pictures
5. Picture category: you can choose from the following categories:
l All: all pictures will be shown
l "___": choose from the categories you created
6. Date range: click the Select button if you wish to show only a certain date range. 7. Check the Only show primary photos box if desired.