This section summarizes the current asset management activities and practices of the Town for each of the Ministry’s key focus areas; Roads, Bridges and Culverts, Water, and Wastewater Systems via a series of tables.
Current Asset Management Practices Common to all service areas include the following:
Non-Infrastructure Solutions Common to All Areas - Actions or policies that can
lower costs or extend useful lives
Development of controls and approvals. Updating and applying design standards.
Financial and Planning strategies to control costs. Operational improvements.
Improvements to employee capabilities, communications, training, etc.
Coordination efforts to optimize construction between Town projects and external parties (Utility Coordinating Committees).
Ongoing search for additional funding: user fees, rates, lobby for transfer funding, P3’s (Public Private Partnerships), etc.
Public involvement practices.
Developing Corporate Asset Management program.
5.2.1 Current Asset Management Practices for Roads, Bridges and Culverts Non-Infrastructure Solutions - Actions or policies that can lower costs or extend useful lives.
Public involvement practices such as spring and Ward cleanups. Changes to levels of service.
Maintenance Activities - Including regularly scheduled inspection and maintenance, or more significant repair and activities associated with unexpected events.
24 hour maintenance response capability.
Routine maintenance such as street sweeping, pothole patching, utility cut repairs, etc.
Snow and ice removal maintenance and winter night patrol. Meet Provincial Minimum Maintenance Standards.
Scheduled preventative maintenance programs such as the crack sealing program to stop leakage damage.
Scheduled inspection programs -25% per year pavement quality and once every 2 years for culverts.
Reactive maintenance for significant portion of asset inventory.
Maintenance also triggered by the public ‘inspection’ through phone calls, emails, letters, and over the counter interactions and web interface available for public reports/complaints.
‘Report a Pot Hole’ Program.
Maintenance of Lighting and Signals infrastructure is contracted out. The nature and frequency of re-lamping and pole maintenance are based on best practices and requirements in the contracts.
Signage -Major regulatory signs (e.g. Stop Signs) are tested for reflectivity on yearly basis and maintained based on the evaluation results. Minor regulatory (e.g. No Parking) and Guide/Information signs are managed reactively based on citizen inquiries and staff observations.
Line markings on major routes are reapplied semi-annually. The condition of the line markings vary throughout the year based on traffic, type of marking and time since reapplication.
Renewal/Rehab Activities - Significant repairs designed to extend the life of the asset.
Road and Structures are maintained on a lifecycle basis through the selection of the optimal treatment based on their current condition and projected deterioration. Road renewal and rehabilitation treatments range from patching and crack sealing, to resurfacing, to total reconstruction, and are selected to minimize the lifecycle cost of operating each asset within its target state. Road sections that are at an optimal time for specific rehabilitation treatments are placed on a list for prioritization. Rehabilitation is dependent on budget availability.
Structures rehabilitation or replacement is based on structure age and assumed life spans and the result of condition surveys: Renewal and rehabilitation
treatments include: Asphalt deck resurfacing, joint replacement, patching, etc. Replacement Activities.
Roadways are maintained on a lifecycle basis through the selection of the optimal treatment based on their current condition and projected deterioration. Road sections that are at an optimal time for replacement are placed on a list for prioritization and constructed pending budget availability.
Disposal Activities - Activities associated with disposing of an asset once it has reached the end of its useful life, or is otherwise no longer needed by the
municipality.
Roadway disposals are infrequent and generally related to rerouting. Should a section of a road be permanently closed, the section can be deconstructed and the land sold or repurposed.
Expansion Activities - Planned activities required to extend services to previously unserved areas – or expand services to meet growth demands.
Undertake Environmental Assessments. Identify needs through traffic counts.
Capital growth projects-road extensions and expansions, additional lanes, new bridges.
Assumption of subdivisions, commercial and industrial extensions, etc.
Whenever assets are built, applicable service improvements are made. These can include technologies such as traffic calming equipment, pavement material alternatives, etc.
5.2.2 Current Asset Management Practices for Water
Non-Infrastructure Solutions - Actions or policies that can lower costs or extend useful lives.
Encouragement of conservation of water and energy through policy, procedures, public outreach, etc. in cooperation with York Region.
Maintenance Activities - Including regularly scheduled inspection and
maintenance, or more significant repair and activities associated with unexpected events.
Scheduled preventative maintenance programs including pressure relief valves, air and vacuum valve maintenance has been identified as a future need
Scheduled inspection programs for key assets – e.g. leak detection in consultation with York Region.
Reactive maintenance for significant portion of asset inventory
Maintenance also triggered by the public inspection through phone calls, emails, letters, and over the counter interactions and web interface available for public reports/complaints
Renewal/Rehab Activities - Significant repairs designed to extend the life of the asset.
Watermain rehabilitation based on the current condition of the pipe. o Cleaning.
o Re-lining including cement lining and structural lining. o Cathodic protection (anode program).
Replacement Activities - Activities that are expected to occur once an asset has reached the end of its useful life and renewal/rehab is no longer an option.
Watermain replacement based on the current condition of the pipe and break history:
o Complete open-cut replacement. o Horizontal directional drilling (HDD). Meter Replacement using newer technology.
Whenever assets are built, applicable service improvements are made.
Disposal Activities - Activities associated with disposing of an asset once it has reached the end of its useful life, or is otherwise no longer needed by the
municipality.
Water main disposal:
o Abandoned in site, no cost recovery. o Removed, no cost recovery.
Water facilities disposal:
o Equipment removed. Land reused or sold.
o Equipment disposed or inventoried as spare parts, no cost recovery.
Expansion Activities - Planned activities required to extend services to previously unserved areas – or expand services to meet growth demands.
Undertake Environmental Assessments.
Capital growth projects-watermain extensions and expansions, pump stations. Assumption of subdivisions, commercial and industrial extensions, local
improvements, etc.
5.2.3 Current Asset Management Practices for Wastewater System
Non-Infrastructure Solutions - Actions or policies that can lower costs or extend useful lives.
Development controls and approvals e.g. limit septic tank use. Sewer Use Bylaw that regulates discharge quality to sewer.
Maintenance Activities - Including regularly scheduled inspection and
maintenance, or more significant repair and activities associated with unexpected events.
Scheduled preventative maintenance programs for the majority of assets Use JDE for work orders.
Scheduled inspection programs for key assets – e.g. CCTV visual. 24 hour maintenance response capability.
Maintenance also triggered by the public inspection through phone calls, emails, letters, and over the counter interactions and web interface available for public reports/complaints.
Routine Flushing and Cleaning.
Renewal/Rehab Activities - Significant repairs designed to extend the life of the asset.
Wastewater pipe rehabilitation is based on the current age, condition and material of the pipe:
o Pipe lining e.g. Cured In Place Pipe (CIPP), structural lining using horizontal drill machine.
o Spot repairs.
o Manhole replacement. o Joint sealing.
o Flushing & Cleaning.
Replacement Activities - Activities that are expected to occur once an asset has reached the end of its useful life and renewal/rehab is no longer an option.
Wastewater pipe Replacement is based on the condition rating of the infrastructure. In most cases, once the pipe has been inspected and given a condition rating, staff can determine the best method for replacement.
o Complete open-cut replacement. o Horizontal direction drilling (HDD). o Pipe bursting.
Full replacement is the most common method for collapsed or heavily deteriorating pipe.
Look for clusters of poor condition rated sewers and apply high priority. Coordinate with water, roads projects and through UCC.
Wastewater pumping facilities are replaced or upgraded based on facility inspection reports and are usually done on the pieces of equipment within the facility rather than the replacement of an entire wastewater pumping station. Whenever assets are built, applicable service improvements are made.
Disposal Activities - Activities associated with disposing of an asset once it has reached the end of its useful life, or is otherwise no longer needed by the
municipality.
Wastewater pipe disposal
o Current practice is removal with no cost recovery. Historically some left on site.
Wastewater facilities disposal is very infrequent, usually pump stations o Removed and land is reused or sold.
o Equipment disposed or inventoried as spare parts, usually no cost recovery.
Expansion Activities - Planned activities required to extend services to previously unserved areas – or expand services to meet growth demands.
Undertake Environmental Assessments.
Capital growth projects-wastewater trunk extensions and expansions, pump stations, upgrades.
Assumption of subdivisions, commercial and industrial extensions, local improvements, etc.
Interim works (typically one to ten years) built to provide temporary service pending construction of permanent infrastructure assets. These are usually sanitary pump stations and force mains.
Whenever assets are built, applicable service improvements are made.