6.5.1 Fortnightly monitoring and guidance notes to PIAs using online MIS of PIA: TSAs will monitor the online MIS on a regular
basis and issue/upload fortnightly
guidance notes to identify and notify non- compliance and for improving the use and functioning of online MIS.
6.5.2 Monitoring of compliance by PIAs on points raised in guidance notes: PIAs will be required to comply with the points raised in the guidance notes within a week of the upload of guidance notes. 6.5.3 Monthly inspection of training centres by Q team of PIA: Q team of PIA will undertake monthly inspection of training centres. The proceedings of these visits will be recorded through GPS- enabled video/audio clips and uploaded along with action points for compliance by the training centre manager and trainers in the workflow MIS and monitored for compliance.
6.5.4 Bi-monthly inspection of training centres by State TSA: SRLM officials/ State TSA will undertake bi-monthly inspection of training centres. The proceedings of these visits will be recorded through GPS- enabled video/audio clips and uploaded in the workflow MIS along with action points for compliance by centre managers and trainers and monitored for compliance. 6.5.5 Tri-monthly inspection of training centres by MoRD’s TSA: MoRDs TSA will undertake tri-monthly inspection of training centres. The proceedings of these visits will be recorded through GPS- enabled video/audio clips and uploaded in the workflow MIS and monitored along with action points for compliance by centre managers and trainers and monitored for compliance.
6.5.6 GPS enabled bio-metric attendance of trainer and trainees: Deployment of geo-tagged, time stamped biometric devices for taking attendance of trainers and trainees and pushing it in real time to
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a central server visible to the Q team of the PIA and State/MoRD TSA will be one of the pre-requisites for starting up a training centre.
6.5.7 Read-only access to project bank account: PIAs will have to open a separate bank account for the Aajeevika Skills project and register the account details on CPSMS so that read-only access is available to the TSA/SRLM of the bank account of the PIA. Using this the TSA/SRLM will monitor:
i. Timely salary payment to
trainers
ii. Timely payment of monthly
post-placement support to placed candidates
iii. Timely payment of monthly
transport and food support to non-residential trainees
6.5.8 Online logging of training centres: Daily opening and closing of training centres has to be logged online along with geo-tagged time stamped photographs of the class room and lab.
6.5.9 No monitoring other than the above: No separate progress reports are to be submitted by the PIAs. Instead the State and NRLM Skills IT platform should be exchanging information on real time basis as they are internet-enabled and workflow driven. This will ensure that all
stakeholders will have up-to-date
information on all aspects of each project on a real time basis. Till such time that the State and NRLM Skills platforms are rolled out, monthly reports may be uploaded on the NRLM Skills website.
6.5.10 Evaluation: Evaluation of Aajeevika Skills projects serves two key purposes. First it improves systems and processes for programme delivery. Second it encourages and supports learning among stakeholders including PIAs. Evaluation by reputed external agencies brings in newer perspectives and helps improve efficiency and effectiveness.
6.5.11 Independent evaluation studies:
Robust, independent evaluation of
Aajeevika Skills will provide information about what works, what does not and why. This learning will contribute to improving programme effectiveness and will help to hold all stakeholders accountable for results. Aajeevika Skills provides separate funding under AAP budget to States to conduct independent evaluation studies.
6.5.12 Evaluation of AAPs : Evaluation of AAP can be undertaken by the SRLM either in-house or through any reputed evaluation agency. The Ministry may also conduct evaluation of AAPs of a single State or group of States. Such evaluation reports will be examined by the EC.
6.5.13 Programme evaluation of Aajeevika Skills: The evaluation of Aajeevika Skills will be conducted as per the frequency and terms of reference approved by the EC and shall be undertaken after one year of commencement of Aajeevika Skills.
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7. MIS
The management of the quality of the programme requires information to be constantly assessed and built upon. This can be ensured only through regular tracking and follow up. Therefore incorporating a robust internet-enabled workflow driven MIS is critical for the success of the programme.
An online reporting system and website – www.nrlmskills.in has been developed. This is being converted to an internet- enabled workflow driven ERP platform so
that all aspects of programme
management including submission of proposals, release of funds, training centre management etc. can be handled through this. Currently this website contains details of Aajeevika Skills projects under implementation, latest status on progress made in each project across all States and districts, details about PIAs , training centres etc.
States can use this platform for hosting and delivering variety of project services like Financial Management System (FMS), Decision Support Systems (DSS) for skills
development activities (within the
framework of the National MIS). The NMMU will provide support in respect of the activities and outputs related to the scope of work of ERP based MIS for state missions.
PIAs will have to maintain trainee specific information and meet all applicable reporting requirements. The regularity
and quality of entry of information will be supervised by the SRLM and the TSA.
7.1 Internet-enabled workflow driven