funded by the CPD Commercial Truck Driving department’s 2013-2014 operating budgets and subsequent year budget, subject to approval by the Board.
MONITORING AND REPORTING TIMELINE
This renewal will exercise the final one-year renewal option available in the contract. The new term contract will be February 6, 2014 through February 5, 2015.
ATTACHMENTS None
RESOURCE PERSONNEL
JD Taliaferro 281.478.3687 [email protected] John Stephens 281.476.1886 [email protected] Angela Klaus 281.998.6327 [email protected]
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Purchase Request #2 Regular Board Meeting March 3, 2014 Consideration of Approval to Renew Contract for Snack Vending Services ADMINISTRATION RECOMMENDATION/REPORT
The Chancellor recommends that the Board of Trustees approve a renewal of the contract for snack vending services from McLiff Vending and Office Coffee Service.
BACKGROUND
A request for proposals, Project Number 09-25 was issued in 2009 to provide snack vending services for the College. The Board approved the original contract with McLiff Vending and Office Coffee in April 2009. Vending services are managed by the Auxiliary Services department and are structured as a revenue-generating service contract.
IMPACT OF THIS ACTION
Mcliff has proven to be both a responsive and responsible vendor. They respond timely to vending issues which occur on the campuses and consistently strive to expand their customer base which results in additional revenue generated for the College. Since the initial contract award they have proactively updated many of their machines to include card readers which can accept credit and debit card payments and allows them to remain competitive with the other snack and beverage providers on campuses, i.e., Barnes and Noble, Starbucks, and food services outlets. Changing the College’s snack vending provider would entail the removal and exchange of all the existing vendor-owned equipment requiring significant logistical planning on the part of college staff and probable disruptions in service to our students. BUDGET INFORMATION (INCLUDING ANY STAFFING IMPLICATIONS) In 2012, the Auxiliary Service Department completed an analysis comparing vending machine commissions earned to the equivalent number of full time students at each college. The results amongst the six community colleges analyzed, showed San Jacinto College in the top three, with the two higher-ranking colleges having more campuses, more square footage and more vending machines on campus. Based on historical data, the projected annual contract revenue for 2013-2014 is $61,000.
MONITORING AND REPORTING TIMELINE
This renewal will exercise the first of five one-year contract renewal options available. The extended contract term will be April 13, 2014 through April 12, 2015.
ATTACHMENTS None
RESOURCE PERSONNEL
Hilda Boyce 281.991.2627 [email protected]
Genie Freeman-Scholes 281.998.6349 [email protected]
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Purchase Request #3 Regular Board Meeting March 3, 2014 Consideration of Approval of Additional Funds for Site Development Services ADMINISTRATION RECOMMENDATION/REPORT
The Chancellor recommends that the Board of Trustees approve additional funding and scope of work for land development services from Brooks & Sparks on the 23.8 acre parcel located west of Uvalde Road, and across from the North Campus.
BACKGROUND
The 23.8 acre parcel under discussion is located west of Uvalde between Hamblen Drive and Wallisville Road. The land was purchased in April 2010 to provide for future expansion of the North Campus. Pursuant to a proposed development program, investigations are required to determine the specific requirements necessary to allow for construction of College
facilities on the land.
The College is considering constructing a new vocational/technical training facility. Demand for classes such as diesel engine technology, welding technology, pipefitting, and other industrial offerings are increasing significantly. Additionally, the existing facilities located on the northeast perimeter of the North Campus are reaching end of useful life.
At the March 4, 2013 regular Board meeting, approval was granted for the contract to conduct investigation and activities related to site development for the 23.8 acre property. On May 5, 2013, an amendment to the contract was approved by the Board to include additional services related to site development and investigation.
The services included in the current contract are for site development and related investigations. The services include but are not limited to, metes and bounds surveys,
acquisition of all pertinent plans, filing platting documents with Harris County, investigating right-of-ways and easements, determining steps necessary to assure local utilities are
deliverable and available, working with Harris County on traffic study and control solutions, wetlands delineation and mitigation activities, and developing basic plans for physical development of the land.
When the property was purchased, the Phase I Environmental Site Assessment identified wetlands. As the site development work has continued, it became obvious that additional investigation needed to be conducted especially since the tract is densely vegetated. It was determined that the appropriate next step is for supervised underbrush clearing to occur in order to allow access to the entire surface area of the tract and to prepare the tract for a nationwide wetlands permitting process. Because of the existence of documented national register wetlands, an on-site biologist will supervise underbrush clearing of approximately 20 acres of the property. This additional scope of work will provide for detailed wetlands
identification, mapping, and set the path for a permitting plan.
Underbrush clearing is a necessary step to properly develop the property. Standing timber will not be disturbed until a master use plan of the tract is developed after determination of site footprints and access features.
4
Purchase Request #3 Regular Board Meeting March 3, 2014 Consideration of Approval of Additional Funds for Site Development Services
Professional engineering services are defined as professional services in Section 2254 of the Texas Government Code and are exempt from competitive bidding per Section 44.031(f) of the Texas Education Code.
IMPACT OF THIS ACTION
Completion of this land site clearing and biological investigation will allow for progress in developing plans for future expansion of the instructional complex at the North Campus.
BUDGET INFORMATION (INCLUDING ANY STAFFING IMPLICATIONS)