Computerisation of all the treasuries in the state of Karnataka and connecting them to a central server at the state secretariat through a satellite-based VSAT system. The system has been developed for the Karnataka State Treasury which pays salaries and pensions to
government employees and to employees of aided educational institutions, statutory boards, various public sector enterprises and bank employees in the Indian state of Karnataka. Before computerisation, all the Karnataka state treasury operations were handled manually. Truckloads of cheques and challans (delivery notes) would be sent out for audit every March. The workforce was overburdened by a mountain of paper records. Every year, numerous frauds and overdraws were registered. Government pensioners, freedom fighters and employees had to suffer long delays in payments.
The Khajane project has streamlined the entire payment system, and all payments can now be tracked and monitored through the computerised system. The project involved intensive computerisation of the treasury departments all over Karnataka. It provides regular updates regarding the State expenditure and receipts to the central server. The project has been developed by CMC Ltd which has also provided the department with facility management services.
Khajane is a turnkey project for computerising all the 220 treasuries in the state of Karnataka. All the treasuries in the state are connected via VSAT to a central server at the State
Secretariat in Bangalore, and a disaster recovery centre at Dharwad, a large town in northern Karnataka. All the financial transactions in the state are computerised.
Khajane aims to bring about a more transparent and accountable system of financial
transactions and also discipline in operations and management, resulting in efficiency and cost savings for the government. This system eliminates duplication of data entry and maintenance of individual treasuries and enables uniform replication of modified data at the central server. Khajane monitors stocks for stamps and safe custody articles in the state. It also addresses pension payment details for treasury to retired Government staff and social welfare schemes started by the government.
| Project Components
· Dealer information system · Returns processing system · Dealer assessment system · Tax accounting system · Arrears recovery system · Law and judicial system · Industrial exemptions
· Personnel information system · Management information system | Payments
· Information on budget allocation and expenditure control against the allotment details
· Maintenance of a Bill Process Log for payment transactions · Pay order generation
· Online cheque printing
· Easier paid-cheque reconciliation with the bank · Anytime information on total payments in the state | Receipts
Government Accommodation Management System (GAMS) (India)
Computerization of Passport Issuance System (India)
· Challan information linking with various modules (stamps, OAP, payments and deposits)
· Automatic generation of treasury transfer receipts · Only approved challans are accounted
| Deposits
· Easy tracking of account details, routed through agency bank or treasury · Online information on account balances
· Interest calculation and signature display online · Lapsed deposits and its revival
· Maintenance of savings bank account details · Bill/cheque log for the instrument’s life cycle
· Complete record of payment and receipt transactions | Stamps
· Stamps inventory information maintained online
· Inter treasury unit transactions and transactions with the printing press are recorded
· Strong room details captured
· Information on stamp stocks, embossing of documents · Items/stamps transactions
· Information on the destruction of obsolete stamps | Pension
· Maintenance of pension payment order details
· Pension payment based on frequency of pension release · Online validation for pension bills
· Arrears calculation for pension revisions
· Automatic conversion of enhanced family pension to normal family pension · Pensioner status information
· Up-to-date pension expenditure information | Old age pension
A social welfare scheme floated by the government for financial pension payment details from the treasury to retired government staff:
· Capture of sanction order details
· Online generation of bills/money orders/cheques · Up-to-date pension expenditure information
· Automatic status updates on expiry of sanction order · Updated pensioner status
Salient features of the Project:
| Returns
· It generates state-wise/district-wise MIS reports from the central server · Availability of integrated information at any point of time from a central place | Strengths
· No direct competitive product
· Can be replicated for any state. It can also be replicated in the international market
· Timely payments to pensioners
· Frauds and overdraws become almost a thing of the past · Efficient budgetary control
· Online information for faster decision-making by the state government
Source:
http://www.cmcltd.com/case_studies/e-Governance/finance/khajane.htm For further information, visit
www.karnataka.com/govt/khajane.shtml
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Chapter 10
Case Studies Introduction
NAI DISHA (Haryana/India) Bhoomi Project
(Karnataka/India)
Electronic Birth Registration in Rajshahi (Bangladesh) E-Seva (Andhra
Pradesh/India)
Online Parking Spot Search System
(Rosenheim/Germany) Rindernet : Online Cattle Net (Austria)
Citizen Service Centres In Bahia (Brazil)
LOKMITRA (Himachal Pradesh/India) Vijaywada Online
Information Centre (VOICE) (India)
Exam Results on the Internet (India) Dairy Information And Services Kiosk (Gujarat/India)
Establishing A Quality Early Childhood Centre (New Zealand) CARD (Andhra Pradesh/India) Central Vigilance Commission (CVC) Website (India)
The AfriAfya Initiative (Kenya) Agricultural Marketing Information Network - AGMARKNET (India) Chile Government’s E- Procurement System Computerized Interstate Check Posts (Gujarat/India) Khajane (Karnataka/India) Beijing E-Park (China) Directorate of Commercial Taxes (West Bengal/India) Land Exchange (LX) Victoria /Australia
Gyandoot (Madhya Pradesh/India)
Durban Council’s Community Information Link (South Africa)
Drishtee: E-Government Through Kiosks (India) Community Information Centres (CIC) (India) Akshaya Project