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The file type for an exported message can be either Microsoft Office Outlook (.msg) or plain text (.txt) or PST.

Message (.msg) export

A .msg file (OLE compound document) can be imported directly into Microsoft Office Outlook. This file type encapsulates the entire message including attachments.

Text (.txt) export

A .txt file is created with the following information. Note that neither message attachments nor message properties are exported.

PST export

The Export to PST option allows you to generate PST files at all levels of the following:

n Off-line private store EDB files

n Off-line public store EDB files (Microsoft Exchange Server 2010 and earlier) n CAS files

n PST files

You can also export to PST files from a target and source Find window. For more information, see "Exporting to PST" on page 99.

Exporting Messages

You can export an EDB file, a source PST file, a source CAS file, a source CAS profile folder, mailboxes, folders, messages, and a live Microsoft Exchange Server target.

Note:Only accessible mailbox items can be exported. If you are exporting a CAS file, only accessible mailboxes are included in the export.

The section explains how to perform the following export tasks from the Ontrack PowerControls main window:

n "To export an entire source private EDB file or CAS file" on page 93

n "To export a source PST file, a mailbox, a folder, a profile CAS folder, or a public EDB file" on

page 94

n "To export a target PST file, a mailbox, a folder, a profile CAS folder, or a public EDB file" on

page 95

n "To export individual source or target messages" on page 97

n "To export individual messages from the Find window to a TXT or MSG file" on page 98

To export an entire source private EDB file or CAS file

1. In the Source pane, select the root of the EDB file or CAS file. 2. Do one of the following:

n On theToolsmenu, clickExport.

n On the toolbar, click theExporticon .

n Right-click the EDB file, and on the shortcut menu, clickExport. TheExport EDBor

Export CASwindow appears.

Figure 4-1: PST, MSG, or TXT format can be selected for Export

3. In theFormatbox, selectPST,MSG, orTXT.If you selectedPST,Export results to multiple PSTs

is selected by default.

4. If you want to limit the documents exported by when an action was performed (such as Received, Sent, or Due), selectFilter Byand do the following:

n In theDatebox, select an action performed on the document.

n ForAfterandBefore, select the appropriate check box, if desired. You may select

both check boxes. Then type or select the part of the date you want to change.

Aftersearches for documents created on or after the selected date.Before

searches for documents created on or before the selected date. 5. In theExport to Folderbox, specify the location of the exported EDB file. 6. ClickExport.

7. In theExport Progresswindow, verify the EDB file was successfully exported, and click

Close.

To export a source PST file, a mailbox, a folder, a profile CAS folder, or a public EDB file

1. In the Source pane, select a PST file, a mailbox or a profile CAS folder, or the public EDB file root.

2. Do one of the following:

n On theToolsmenu, clickExport.

n On the toolbar, click theExporticon .

n Right-click the mailbox, folder, or public EDB root, and on the shortcut menu, click

Export. TheExport MailboxorExport Folderwindow appears.

Figure 4-2: Export Mailbox window

3. In theFormatbox, selectPST,MSG, orTXT.

4. In theExport to FileorExport to Folderbox, do one of the following:

n If you selected the PST format, enter the name of the resulting PST file. If you are

can be modified).

n If you selected the MSG or TXT format, enter the location of the exported mailbox,

folder, or public EDB file.

5. Select theExport Subfolderscheck box if you want to export all of the subfolders for the selected mailbox or folder.

Note:This option is selected automatically when exporting the EDB public root.

6. If you want to limit the documents exported by when an action was performed (such as Received, Sent, or Due), selectFilter Byand do the following:

n In theDatebox, select an action performed on the document.

n ForAfterandBefore, select the appropriate check box, if desired. You may select

both check boxes. Then type or select the part of the date you want to change.

Aftersearches for documents created on or after the selected date.Before

searches for documents created on or before the selected date. 7. ClickExport.

8. In theExport Progresswindow, verify the mailbox or folder was successfully exported, and clickClose. The mailbox or folder appears in the specified location. For PSTs, the exported mailbox or folder is included in the PST file.

To export a target PST file, a mailbox, a folder, a profile CAS folder, or a public EDB file

1. In the Target pane, select a PST file, a mailbox or a profile CAS folder, or the public EDB file root.

2. Do one of the following:

n On theToolsmenu, clickExport.

n On the toolbar, click theExporticon .

n Right-click the mailbox, folder, or public EDB root, and on the shortcut menu, click

Figure 4-3: Export Mailbox window

3. In theFormatbox, selectPST,MSG, orTXT.

4. In theExport to FileorExport to Folderbox, do one of the following:

n If you selected the PST format, enter the name of the resulting PST file. If you are

exporting a mailbox, the name of the PST file defaults to the name of mailbox (which can be modified).

n If you selected the MSG or TXT format, enter the location of the exported mailbox,

folder, or public EDB file.

5. Select theExport Subfolderscheck box if you want to export all of the subfolders for the selected mailbox or folder.

Note:This option is selected automatically when exporting the EDB public root.

6. If you want to limit the documents exported by when an action was performed (such as Received, Sent, or Due), selectFilter Byand do the following:

n In theDatebox, select an action performed on the document.

n ForAfterandBefore, select the appropriate check box, if desired. You may select

both check boxes. Then type or select the part of the date you want to change.

Aftersearches for documents created on or after the selected date.Before

searches for documents created on or before the selected date. 7. ClickExport.

8. In theExport Progresswindow, verify the mailbox or folder was successfully exported, and clickClose. The mailbox or folder appears in the specified location. For PSTs, the exported mailbox or folder is included in the PST file.

To export individual source or target messages

1. In the Source or Target pane, select one or more messages from the message list. 2. Do one of the following:

n On theToolsmenu, clickExport.

n On the toolbar, click theExporticon .

n Right-click the selection, and on the shortcut menu, clickExport. TheExport

Messagesdialog box appears.

Figure 4-4: PST, MSG, or TXT format can be exported

3. In theFormatbox, selectPST,MSGorTXT.

4. Select theMaintain Message Pathoption if you want to maintain the directory structure of the exported messages.

5. If you are exporting message from the Source pane to PST, you can also selectSkip mailbox folderto merge the exported message into the resulting PST without maintaining the mailbox folder.

6. If you want to limit the documents exported by when an action was performed (such as Received, Sent, or Due), selectFilter Byand do the following:

n In theDatebox, select an action performed on the document.

n ForAfterandBefore, select the appropriate check box, if desired. You may select

both check boxes. Then type or select the part of the date you want to change.

Aftersearches for documents created on or after the selected date.Before

searches for documents created on or before the selected date. 7. In theExport to FileorExport to Folderbox, do one of the following:

n If you selected the PST format, enter the name of the resulting PST file.

n If you selected the MSG or TXT format, enter the location of the exported mailbox,

folder, or public EDB file. 8. ClickExport.

9. In theExport Progresswindow, verify the mailbox or folder was successfully exported, and clickClose. The messages appear in the specified location. For PSTs, the exported mailbox or folder is included in the PST file.

To export individual messages from the Find window to a TXT or MSG file

1. In theFind in SourceorFind in Exchange Targetwindow, select one or more messages from the message list.

2. Right-click the selection, and on the shortcut menu, clickExport. 3. In theFormatbox, selectMSGorTXT.

Figure 4-5: Exporting the MSG or TXT format

4. If you want to maintain the directory structure of the exported messages, select the

Maintain Message Pathoption.

5. If you want to limit the documents exported by when an action was performed (such as Received, Sent, or Due), selectFilter Byand do the following:

n In theDatebox, select an action performed on the document.

n ForAfterandBefore, select the appropriate check box, if desired. You may select

both check boxes. Then type or select the part of the date you want to change.

Aftersearches for documents created on or after the selected date.Before

6. In theExport To Folderbox, specify the location for the exported messages. 7. ClickExport.

8. In theExport Progresswindow, verify your messages were successfully exported, and click

Close. The messages appear in the specified location.

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