The list of “professional persons” provided by § 327(a) – attorneys, accountants, appraisers, auctioneers – is not exhaustive. The trustee must seek court approval only if the person sought to be employed is a “professional person” within the scope of § 327(a). The trustee may find it necessary to employ brokers, underwriters, farm managers, private investigators, etc. If an issue arises
regarding the need to obtain court approval of the employment, the trustee should consider the following:
– Does the person play a central role in the administration of the estate?
– Does the person possess discretion or autonomy over some part of the
estate?
– Does the person have special knowledge or skill usually achieved by study
and educational attainments?
– Does the person operate under a license or governmental regulation?
When in doubt the trustee should err on the side of caution and seek court approval of the employment. To obtain compensation from the estate, a “professional person” must be employed with court approval.
2. EMPLOYMENT STANDARDS
The threshold question for the employment of any professional is the necessity of employment. Although many trustees may be attorneys or accountants, the
allowance of statutory compensation for a trustee does not contemplate the trustee rendering legal or accounting services to the estate. Conversely, professionals are not to do ministerial work or perform the duties of a trustee.
Accounting services normally are required when the debtor is a corporation or an individual engaged in business, or when a trustee liquidates assets which generate tax consequences and require the filing of a tax return on behalf of the estate. Common accounting services include reviewing the debtor’s books and records for preferences and fraudulent transfers, preparing and filing tax returns, and determining whether a tax refund is due to the estate.
The trustee must determine whether the services of a professional are needed and whether the cost is warranted. Further, the trustee should determine at the outset the level of professional work required and the estimated costs and benefits associated with the work.
disinterested and must not have an interest adverse to the estate. §§ 327(a) and 101(14). There are some exceptions. If a trustee is authorized to operate the debtor’s business under § 721, and if the debtor has regularly employed
professional persons on salary, the trustee may retain or replace such professional persons. § 327(b). Representation of a creditor does not disqualify a person from representing the trustee, unless there is an objection from another creditor or the United States Trustee and the court finds there is an actual conflict of interest. § 327(c). The trustee may retain an attorney for a “specified special purpose,” even though the attorney previously represented the debtor, if the attorney does not hold or represent an adverse interest to the debtor or the estate with respect to the subject matter of the employment. § 327(e).
The employment of a professional with a conflict of interest can result in denial of compensation to the professional under § 328(c) and to the trustee under § 326(d). The trustee may not employ a person who has served as an examiner in the case. § 327(f).
The USTP has embarked on a comprehensive diversity initiative designed to broaden representation of minorities and women in all facets of the bankruptcy system. The success of this initiative depends upon the support and commitment of all participants in the system. To that end, the trustee is encouraged to consider what efforts can be made to achieve greater diversity among the professionals employed.
3. EMPLOYMENT PROCEDURES
Section 327 does not require notice and hearing procedures to hire professionals, only court approval. The trustee must provide a copy of the employment
application to the United States Trustee, FRBP 2014(a), and the United States Trustee should review the application and order before they are approved by the court.
The form of applications for employment are governed by FRBP 2014 and 6005. An employment application must state:
a the specific facts necessitating employment;
b. the name of the person employed;
c. the reasons for selecting the firm or individual;
d. the professional services to be rendered;
f. the professional’s connections with the trustee, debtor, creditors, and other parties in interest.
FRBP 2014. The application should be accompanied by a verified statement of the person to be employed setting forth the person’s connections with the debtor, creditors, any other party in interest, including the trustee, their respective
attorneys and accountants, the United States Trustee, or any person employed by the United States Trustee. FRBP 2014(a).
Fee sharing arrangements are prohibited. § 504.
The trustee and the professional person should discuss and agree upon the terms and conditions of employment, including the manner of compensation, with the understanding that the court will ultimately set the fee for professional persons and may increase or decrease it depending upon the circumstances, even to the extent of recapturing monies paid as interim fees. § 328(a).
4. SUPERVISION OF PROFESSIONALS
The trustee is a fiduciary and representative of the estate. Trustees cannot avoid or abdicate their responsibilities by employing professionals and delegating to them certain tasks. It is critical that the trustee oversees the work performed by professionals and exercises appropriate business judgment on all key decisions. The trustee must actively supervise estate professionals to ensure prompt and appropriate execution of duties, compliance with required procedures and reasonable and necessary fees and expenses.
The trustee is advised to pay particular attention to the activities of professionals who are not closely regulated by state authorities or who take physical possession of estate property and funds, such as auctioneers, liquidators, brokers, collection agents and property managers. The general standards for supervising auctioneers (see Chapter 8.M.6 below) apply equally to other professionals who take
possession of estate funds and property.
5. TRUSTEE AS ATTORNEY OR ACCOUNTANT FOR THE ESTATE
A trustee, with court approval, may act as an attorney or accountant for the estate, if such employment is in the best interest of the estate. § 327(d). Routine matters may be handled quickly and economically by this kind of representation.
However, a trustee should be sensitive to the best interest of each individual estate and any conflict of interest problems that may be posed by acting as an attorney or accountant for the estate. The trustee should not be employed as counsel to provide services that a trustee could perform without the assistance of counsel. If there is any question as to the necessity for legal or accounting services, the
United States Trustee should be consulted prior to filing the application. The trustee should not submit boilerplate applications to employ the trustee as a professional in every case without specifying the necessity for the services. If a trustee acts as his own attorney or accountant, detailed time records of the tasks performed as a trustee and as an attorney or accountant must be maintained. A trustee acting as an attorney or accountant under § 327(d) may receive
compensation only for services performed in that capacity and not for the performance of regular trustee duties. § 328(b).
The importance of distinguishing trustee duties from attorney or accountant for trustee functions cannot be overemphasized. The demarcation of the roles of the trustee and the professional is made to ensure that an estate incurs only
appropriate costs for administration. It also serves to ensure that the trustee and the trustee’s attorney or accountant keep to their respective functions in
administering a bankruptcy case. The law imposes upon the trustee the primary responsibility to administer the estate and provides a mechanism for
compensating the trustee, pursuant to §§ 326 and 330, in return for carrying out these responsibilities. The cost of administration and its financial effect upon creditors demands careful scrutiny of the trustee’s application to employ
themselves or others. The question of necessity is best addressed prior to services being rendered. Applications that do not sufficiently justify employment of an attorney or accountant should prompt objections. Abuses in the process of a trustee serving dually as attorney or accountant may be the basis for suspension or removal from the panel. Requiring a dual capacity trustee to keep time and service entries as professional and trustee aids in maintaining the distinction between the trustee and the employed professional.
Attorneys and accountants may not be compensated for performing the statutory duties of the trustee. See § 704, FRBP 2015(a). The following list includes examples of services considered to fall within the duties of a trustee:
a. preparing for and examining the debtor at the § 341(a) meeting in order to
verify factual matters;
b. examining proofs of claim to eliminate duplicate claims and to identify
those that are in addition to or differ in amounts from claims listed on the debtor’s schedules;
c. investigating the financial affairs of the debtor;
d. furnishing information to parties in interest on factual matters;
e. collecting and liquidating assets of the estate by employing auctioneers or
f. preparing required reports;
g. performing banking functions; and
h. supervising professionals.
The aforementioned trustee duties are not compensable as legal or accounting services unless sufficiently documented to show that special circumstances exist.
6. AUCTIONEERS