66. In order to ensure compliance with ADB Safeguard Policy Statement (2009), the EAs of FERP will ensure the implementation of the following requirements and procedures for FERP under the overall guidance of the EARF.
67. An ESU will be established in each IA in Sindh, and three ESUs in NHA. Each ESU will include environment specialists.
49 68. The ESU will be responsible for:
(i) Preparing environmental screening checklists and classifying sub-projects that have not been yet classified.
(ii) Based on the checklist and as per ADB SPS (2009) and PEPA 1997 requirements, preparing initial environmental examination (IEEs) and environmental management plans EMPs.
(iii) Submitting the checklists and IEE reports to ADB as part of the approval of subproject.
(iv) Ensuring that the EMPs are included in tender documents.
(v) Ensuring that all regulatory clearances are obtained before starting civil works for the subproject.
(vi) Ensuring that the EMPs, including all proposed mitigation measures and monitoring programs are properly implemented.
(vii) Undertaking monitoring of subprojects and preparing environmental monitoring reports every six months (in case of projects with long duration) and post-project reports (for shorter projects), to be delivered to ADB.
(viii) In the case of unpredicted environmental impacts occurring during project implementation, preparing and implementing a Corrective Action Plan (CAP).
(ix) In case of subprojects with significant environmental impacts, having an IEE report (for category B) (outline of an environmental assessment report is attached as Appendix 2), including an EMP prepared for public disclosure.
(x) In the case that a Category B subproject needs to have its siting or alignment changed or its environmental classification reconfirmed, reviewing it to determine whether a supplementary study is required. If so, carry out the study and implement any amendments to the original EMP.
(xi) Preparing a project specific EMP for the operations that includes a sub-plan for each of the work areas.
(xii) Providing awareness training in environmental management for all employees working on the subproject.
(xiii) Ensuring that meaningful public consultations (including both men and women) are undertaken with affected groups and local NGOs. The list of people attending the consultation, time and locations, subjects discussed during consultation will be recorded in a systematic manner.
(xiv) Retroactive financing – In the case of subprojects identified for Retroactive financing, carrying out environmental audits (including screening, site visits, and review of tender documents) to ensure that ADB‟s environmental safeguard requirements have been met, and preparing environmental audit reports.
(xv) Sharing information and disclosure of environmental safeguard documents (including any Corrective Action Plans prepared in cases of change to original project design) as required.
50
Environmental Management Requirements for Subprojects Financed by ADB Environmental Management
ESU established in each IA
Environment Specialist appointed to ESU
Budget, facilities and staff for ESU have been provided according to Loan Agreement
Environmental assessment of sectoral projects carried out by individual consultants recruited by ESU
Subprojects grouped by sector, size and location.
Sectoral IEEs (including EMPs) to be prepared for groups of sub-projects. pass to D&S consultant for inclusion in Tender documents have been prepared which are integrated into Tender documents
ESU review environmental conditions of Bid and rank contractors on this ability
Tenders evaluated and Contractor appointed
Head of ESU to be member of the Bid Evaluation Panel
ESU review SEMP Contractor prepares Site-specific EMPs (SEMP)
Contractor appoints Environmental Manager
After award of contract Contractor has 30 days to prepare SEMP.
(ADB CWRD Guidance Notes on preparing SEMP are available) ESU verifies compliance of Contractor inducted to site by Contractor cannot take possession
51 Contractor with SEMP at site
meeting
ESU of construction site until (i) SEMP
has been approved; and (ii) induction is completed satisfactorily ESU informs IA that
Contractor is now cleared to start work
Contractor approved to start work
Pre-construction completed
Construction commences Contractor begins work IA with assistance of ESU
monitors Contractor‟s SEMP undertaken and reports prepared:
(i) By Contractor: Monthly environmental report sent
Construction completed and
project commissioned (i) Project works completed in accordance with the SEMP and all sites satisfactorily rehabilitated and restored.
(ii) ESU review and sign-off on completed work.
(iii) Final environmental monitoring report prepared.
(iv) Payments may be withheld if sites not cleared and closed to meet SEMP specifications Construction completed
Note: Work on the identification and assessment of new sub-projects for subsequent phases is likely to begin during implementation of the initial subprojects
Identification of new subprojects
Subprojects assessed against the selection criteria set out in the environmental assessment and review framework (EARF)
Potential subprojects identified
Subprojects grouped by sector, size and location.
i) Environmental classification completed. Categorization forms sent to ADB Regional Department.
Preliminary design undertaken for subprojects
Sectoral IEEs (including
52
iii) Consultant appointed to prepare the necessary
v) Assessment documents for Category A subprojects sent to ADB for review and disclosure 120 days before disbursement
EMPs) to be prepared for groups of sub-projects. sectoral projects carried out by consultants
Subprojects grouped by sector, size and location.
Sectoral IEEs (including EMPs) to be prepared for groups of sub-projects.
ESU prepare Design Brief for D&S consultant that
incorporates EMP Design requirements
Preconstruction: Design;
incorporation of EMP requirements
ESU extract construction requirements from EMP and pass to D&S consultant for inclusion in Tender documents conditions of Bid and rank contractors on this ability
Tenders evaluated and Contractor appointed
ESU review SEMP Contractor prepares SEMP Contractor inducted to site by ESU
53 C. Gender and Social Dimensions
69. Gender and social dimensions of the FERP are highlighted under the attached Summary of Poverty Reduction and Social Strategy. A Gender Action Framework (Annex 4) has also been developed to outline the gender mainstreaming strategy of FERP. Gender consultants, under the associated TA, will be provided to the respective IAs and EAs to develop gender responsive mechanisms to better cater to the needs of women and strengthen gender mainstreaming processes.
70. It is expected that gender experts will be part of ESUs established in Irrigation Department and W&S Department in Sindh for six months with an option of extension based on performance and future scope of work. The ESU will be responsible for monitoring and reporting on social safeguard compliance and supporting the grievance redress system established in each of the IA.
71. In addition to oversight and reporting against the indicators of FERP gender action framework, gender experts will assess and identify the entry points for gender mainstreaming in subprojects and assist in developing gender responsive mechanisms. Coordinate gender mainstreaming work with other donors and civil society organizations and participate in existing local gender focal group.
54
VIII. PERFORMANCE MONITORING, EVALUATION, REPORTING AND COMMUNICATION