Estudios específicos sobre Servicios de Asistencia Personal

Overview

This record is one of three records (S1, S2, and S5) to be submitted for every client being reported to the System Office. It is to be submitted at the same time that the first Course Record or Grant Record is submitted for each client. This record is to contain data relevant to the client as of the point in time that the individual is first served during the year being reported. It is not to be updated during the year unless there are changes during the year making them eligible for a status (e.g., Single Parent, Person with Disability, etc.). If a client loses a reporting status (e.g., a single parent gets married), a change should not be reported. This data must be submitted each year that a client is served, even if the individual was reported in prior years and the data has not changed.

Position Data Element and Description 1-2 Record Identifier

The Record Identifier specifies the type of record submitted to the System Office.

S2 = Grant Demographic Record 3-4 District Number

The District Number must identify your district.

Submissions with incorrect District Numbers will be returned. There is no error message associated with District Number because District Number problems are identified in a pre-processing step. See Table of District/CBO Numbers in the Client Code Tables Section.

5-8 Fiscal Year

This is the 4 digit Fiscal Year of the submission and must be the current year being processed. For Fiscal Year 2009-2010 the value would be 2010.

9-17 District Student ID

District Student ID Number is now required in this field. This is a nine digit numeric field the district uses to identify the client. Social Security Number is no longer reported on this record and is now reported on the Client Extended Demographic (S5) and the Post 911 Veterans Benefits (S8) records only.

18-19 Blank

20-27 ECONOMIC INDICATOR CODES 20-21 Economic Indicator Code 1

22-23 Economic Indicator Code 2 24-25 Economic Indicator Code 3 26-27 Economic Indicator Code 4

Report economically disadvantaged clients for whom there is a hard copy documented receipt of eligibility for need-based financial assistance from State or Federal Student Financial Aid or from assistance programs such as Temporary Assistance to Needy Families, Energy Assistance, DVR, Food Stamps, Supplemental Security Income, General Assistance, or Indochinese Refugee Aid; or identification as economically disadvantaged on a certified JTPA Eligibility Determination Form (Title IIA, IIB, 3% or 8% only) or other comparable signed and dated documentation from Service Delivery Area personnel; or a signed and dated identification by a special needs professional who is qualified to assist and identify (based on federal poverty guidelines) economically disadvantaged students and who is authorized in writing by the district board or director to perform this

function.

This eight-digit data element is composed of four 2-digit sub-codes, each of which can be used to report a code from the list of valid values. Therefore, up to four economically disadvantaged statuses can be reported. If less than four codes are valid, leave the unused sub-codes blank. Leave the entire data element blank if the client is not economically disadvantaged. Use each code only once.

The valid codes are:

01 = W2/TANF (Temporary Assistance to Needy Families) 03 = DVR

04 = Income at or below the poverty level 05 = Tribal General Assistance

06 = WIA (Workforce Investment Act) 98 = Need-based student financial assistance 99 = Other need-based, financial assistance 28-51 Blank

52-76 POSITIONS 52-53 AND-63-74 ARE REQUIRED FOR BASIC SKILLS EDUCATION GRANT ACTIVITIES WITH THE GRANT AND APPROPRIATION NUMBERS BELOW. IF CLIENT IS NOT PARTICIPATING IN BASIC EDUCATION GRANT ACTIVITIES, THESE POSITIONS MAY BE LEFT BLANK. NOTE THAT ALL TESTING LEVEL DATA IS REPORTED ON THE S7 RECORD.

A System Office grant number with an Appropriation Number of 146 or 149 indicate basic education services.

52-53 Type of Facility

Report the type of facility where the client participated in Basic Education activities.

Only one code can be reported under this data element. If the client participated in Basic Education activities at more than one type of facility, report based on the first facility the client was served at. NOTE: These codes are different than the Location

Codes which identify specific sites in each district. This code identifies the type of facility at which the classes were held.

Code as:

01 = State/Local institutions for Person with Disabilities 02 = Elementary School

03 = Junior/secondary School 04 = College/Technical College 05 = Learning center

06 = State/Federal Prison 07 = Hospital

08 = Work site 09 = Library 10 = Home

11 = Community-based organization 12 = Homeless Shelter

13 = Job Center

14 = Faith Based Organization 15 = County Jail

16 = Detention Center 17 = Halfway House 99 = Other locations 54-62 Blank

63-66 Beginning Hours of Service

The number of beginning hours of service the client received including Basic Education classes at the 00.0 - 05.9 level. Orientation and assessment are to be reported under the lowest level at entry reported. For students receiving ESL services, report beginning and beginner / intermediate (levels 1 and 2) hours of service.

The format of this field is 9999 with no decimal point This represents grade level 00.0-05.9

For ELL Clients, ELL Levels 1 and 2 (Beginning ELL Literacy and Beginning ELL) represent Beginning Hours of Service.

This must be all numeric or blank.

67-70 Intermediate Hours of Service

The number of intermediate hours of service the client received including Basic Education classes at the 06.0 - 08.9 level.

The format of this field is 9999 with no decimal point

For ELL Clients, ELL Levels 3 and 4 (Low Intermediate ELL and High Intermediate ELL) represent Intermediate Hours of Service.

This must be all numeric or blank.

71-74 Advanced Hours of Service

The number of advanced hours of service the client received including Basic Education classes at the 09.0 - 12.9 level.

The format of this field is 9999 with no decimal point

For ELL Clients, ELL Levels 5 and 6 (Low Advanced ELL and High Advanced ELL) represent Advanced Hours of Service.

This must be all numeric or blank.

75-76 Blank

77-86 Basic Education Student Goals at Entry

77-78 Basic Education Student Goals at Entry (Code 1) 79-80 Basic Education Student Goals at Entry (Code 2) 81-82 Basic Education Student Goals at Entry (Code 3) 83-84 Basic Education Student Goals at Entry (Code 4) 85-86 Basic Education Student Goals at Entry (Code 5)

Report up to five student goals for the academic year during which the student is enrolled in a Basic Education course or grant activity. These goals should be realistically achievable by the student within the academic year. Do not report long-range goals or goals that will take more than one academic year to achieve. Report each code only once. These codes are optional for all grant activities.

Code as:

01 = Obtain Full or Part Time Paid Employment 02 = Upgrade Skills to Enable Retention of Current Job 03 = Improve Current Job Pay Status or Responsibility Level 04 = Obtain a High School Diploma

05 = Obtain a GED or HSED

06 = Enter Postsecondary Education 07 = Improve Academic / Literacy Skills 08 = Complete Postsecondary Course 09 = Obtain citizenship

10 = Achieve Work-based Learner Goal 11 = Involvement in Family Literacy

12 = Complete Course in Career Education/Job Skills (1 credit or more) 13 = Complete Course in Computer Basics (1 credit or more)

14 = Complete ELL Civics Course 87-100 Blank