A Sabbatical Leave enables Faculty and Library Members (for the purpose of 3.3 referred to as Members) to seek intellectual invigoration; to improve teaching effectiveness; to pursue research and other scholarly activities; to gain practical or professional experience in a field connected with the Member's academic or professional specialization which will enable them to give instruction or, in the case of the Library, service that is more complete and suitable to the requirements of the time; for the mutual benefit of the Members and the School.
1. Members shall be eligible for a Sabbatical Leave after completing six (6) academic years of full-time service with the School uninterrupted by a Sabbatical or Study Leave, the taking of which is subject only to the following conditions:
a) Arrangements satisfactory to the School can be made to cover the Member’s absence. A leave will not be deferred for this reason more than once and such deferral shall not exceed two (2) years.
b) The immediate supervisor shall base his/her decision to approve or not to approve a sabbatical plan on the academic merits of the sabbatical leave project and its value to the professional development of the Member and to the School. c) The accomplishments of the Member on previous Sabbatical Leaves taken under the terms of this Agreement reasonably fulfilled the Member’s Sabbatical responsibilities.
d) Should Members wish to make subsequent changes in their sabbatical plan, they shall submit the proposed changes to their respective immediate supervisor for prior approval. If the proposed changes are not approved by the immediate supervisor, Members may ask that they be submitted to the appropriate Associate Dean for approval.
e) The immediate supervisor may refer back the application submitted by the Member. If referred back, the applicant shall consider the immediate supervisor’s suggestions and will resubmit a new application within ten (10) working days. f) Under special circumstances, the Members may make application for leave one (1) year prior to the year in which they would normally become eligible to take Sabbatical Leave. If Sabbatical Leave is granted in this instance, the Members will receive a stipend of 80% of their base salary.
g) In the interest of effective scheduling of a Unit's activities, the immediate supervisor may request that Members apply for their Sabbatical Leave after the completion of five (5) years. The immediate supervisor shall make the request by May 1 of the academic year preceding the year in which the Members are being requested to apply for Sabbatical Leave, and the Members shall respond to the immediate supervisor's request by June 1. Should the Members accept, the Members shall submit a sabbatical plan by September 30 to immediate supervisor, as per paragraph 1b). Should Members accept, and if the application is approved, the Members shall receive a stipend of 85% of their base salary during the Sabbatical Leave.
2. A Member seeking Sabbatical Leave shall submit a written application to the immediate supervisor by October 1 of the year immediately preceding the academic year for which the leave is requested and shall include the following information:
a) the period of the leave;
b) a leave plan including a statement of the proposed academic activities and of their academic value to the Member and to the Medical School;
c) a description of the way in which the Member’s accomplishments will be recorded and reported to the immediate supervisor and to the Member’s colleagues; and
d) if external funding is required for the completion of the proposed academic activities, the potential sources of that funding shall be indicated.
3. The immediate supervisor shall make a recommendation to the Dean who will notify the applicant in writing and before December 15 whether the Sabbatical Leave has been approved, and shall state the reasons for any non-approval of the Sabbatical Leave application. Approval of a Sabbatical Leave shall not be unreasonably withheld. A successful applicant may be required by the immediate supervisor to postpone his/her Sabbatical Leave, but such year(s) of postponement shall be credited toward the subsequent Sabbatical Leave. A successful applicant may seek to cancel the leave by notifying the immediate supervisor in writing no later than January 31, after which a requested cancellation by the Faculty Member/Librarian will not be unreasonably denied. Should Members with a Sabbatical Leave confirmed wish to postpone the leave for valid reasons, permission shall be sought from the immediate supervisor at least two (2) months prior to the planned commencement of such leave. Such permission shall not be unreasonably withheld. Requests for postponement shall not exceed two (2) years. 4. Sabbatical Leave is for a period of twelve (12) months, commencing on July 1, or for a period of six (6) months, commencing on either July 1 or January 1. A Sabbatical Leave includes the appropriate vacation entitlement proportional to the length of the leave. 5. A Member who takes a twelve-month Sabbatical Leave shall receive 85% of his/her base salary. Upon his/her return, all accumulated years of eligibility entitlements shall be exhausted. A Member who takes a six-month Sabbatical Leave shall receive 100% of his/her base salary and upon his/her return all accumulated years of eligibility entitlements except two (2) shall be exhausted. The Member may apply to receive part of this remuneration as a research grant to cover his/her research and travel expenses. 6. A Member on Sabbatical Leave shall continue, subject to the terms of such policies, to be covered by the NOSM group benefit plans, and NOSM shall continue its normal contributions toward the premium costs for such plans.
7. The Member and NOSM shall continue normal percentage contributions toward the Member’s pension plans (NOSM and CPP) based on the Member’s regular (base) salary.
8. A Member on Sabbatical Leave shall receive any across-the-board scale increments paid to Members of the same rank and shall remain eligible for PTR.
9. Members on Sabbatical Leave shall continue to be Members of the Bargaining Unit and shall continue to have dues deducted from their salaries.
10. Time spent on any other type of leave with a period of more than six (6) months, including Long Term Disability Leave, shall not count toward the eligibility requirement of six (6) years full-time service, but such leaves are considered not to break the continuity of years accumulated.
11. While on Sabbatical Leave, a Member may accept paid employment outside NOSM related to the academic purposes for which the Sabbatical Leave was granted. While on Sabbatical Leave, a Member may accept paid employment outside NOSM unrelated to the academic purposes for which the Sabbatical Leave was granted, provided he/she has obtained written permission from the immediate supervisor. Such permission shall not be unreasonably denied.
12. Immediately following completion of a Sabbatical Leave, the Member is required to return to NOSM for a period equal to the length of the leave taken or to satisfy some other arrangement that is mutually acceptable to the Member and the immediate supervisor.
Members must prepare and forward to their immediate supervisor within one (1) week of their return, a full written account of their scholastic and professional activities and accomplishments as per the approved sabbatical plan during the leave. This report shall become part of their file to be used in evaluating the Member for salary increments and promotions.
13. Members who have been appointed to NOSM directly from service at another university shall be granted credit equal to one-half (O.5) of the number of years of sabbatical credit accumulated at the previous university, to a maximum of two (2) years, in determining years of service for Sabbatical Leave entitlement at NOSM.
14. Disability
In the event that a Member on Sabbatical Leave becomes unable to fulfill the sabbatical obligations because of disability the relevant provisions of Article 3.8 (Physical and Mental Illness) and 1.4 (No Discrimination) shall apply.
a) In the event that the sabbaticant is disabled from performing his/her tasks for less than 50% of the Sabbatical Leave, the Member shall be deemed to have taken his/her Sabbatical Leave. The Member shall submit a report on his/her sabbatical activities on completion of the Sabbatical Leave or at the end of the
Sick Leave, whichever occurs later. The impact of the illness on the sabbatical plan of the sabbaticant shall be taken into consideration at evaluation time.
b) In the event that the Member is disabled from performing his/her tasks for more than 50% of the Sabbatical Leave, the Member shall be deemed not to have taken a Sabbatical Leave. The Member shall be eligible to take his/her Sabbatical Leave at the first mutually acceptable time. If the Member indicates that he/she will carry out the previously approved sabbatical plan, then the immediate supervisor in consultation with the Member, will determine the date on which the Sabbatical Leave will commence.