Before the sample devices are drawn, you can determine whether a lot meets the requirements for a sampling inspection. You can use the Time in Service report (REGDEVLOT_CAN) to determine the time in service of individual devices or of all devices in a lot. The system proposes the selection criteria according to the default implementation of the business add-in Selection Parameter Proposals for Time in Service Report (CL_SELECT_LOT_VALUES). Alternatively, you can create your own company-specific implementation.
Activities
To be able to use the sampling procedure as described in the Process section above, you have to make the following settings:
1. Activate the Canadian sampling procedure in Customizing for SAP Utilities under Device Management Inspection Sampling Procedure Country-Specific Settings for Canada Define Procedure for Determination of Random Numbers .
To activate the Canadian sampling procedure, select the Pseudo-Chaotic Algorithm entry for the determination of random numbers.
2. Define the type of sampling procedure for the determination of sample devices in Customizing. SAP Utilities Device Management Inspection Sampling Procedure Country-Specific Settings for Canada Define Determination of Sample Devices .
1.4.3 Periodic Replacement
Purpose
This component manages periodic replacement. During a periodic replacement, devices due for certification are removed and replaced with equivalent devices.
You manage the devices to be replaced using the periodic replacement list, where you can also enter further devices, such as devices from an internal lot. You can choose devices from the list that must be replaced at a certain time and then create a work order or notification for those devices.
Implementation considerations
This component is optional. You require it if you wish to certify devices individually
a lot does not pass inspection and the devices must be certified individually
Integration
You need the Certification (IS-U-US-CT) component in order to certify a device that has been replaced.
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1.4.3.1 Creation of Periodic Replacement Lists
Use
This function enables you to:
Create periodic replacement lists Extend periodic replacement lists
Add devices with an advanced replacement year to periodic replacement lists
When a periodic replacement list is created, all installed devices are included whose periodic replacement year is before or the same as the specified periodic replacement year.
The periodic replacement year is then obtained by adding the last certification year (in the device master record) and the calibration validity (in the device category master record).
If a device is allocated to an official lot, the periodic replacement year of that device is specified when the lot is terminated. If a device has been allocated to an internal lot, this is not taken into account during determination of the periodic replacement year for that device.
SAP recommends that you create periodic replacement lists in background jobs. You can select this option before you create a list.
Integration
You can create work orders or notifications for the devices once the periodic replacement list has been created. To do this choose, Create Work Orders or Notifications .
Prerequisites
Only devices that have been installed and certified can be placed on the periodic replacement list. The devices for this installation process must be already certified.
Features
When you create a periodic replacement list, the list for the current year is always cleaned up first. This means that all devices are removed from the list that have not yet been removed or for which no orders or notifications have been created yet. Subsequently, all devices with the periodic replacement year in question are included in the list. If desired, you can create the list only for devices of a specific division category.
When you extend the list for a year, you use additional specifications (see below).
You can combine these two steps if you make additional specifications when you create the list.
You can also specify the following:
Device category with/without replacement year and/or last certification year Company area (processor ID)
Lot
Within one line, these specifications restrict one another (logical AND). Several lines have the effect of an extension (logical OR).
If you add devices to the list that have an advanced replacement year, you cannot use additional specifications. Adding such devices to the list is only a manual extension.
Before you create or extend a list, a saved variant must exist. A variant contains all parameters for executing the function.
If devices belong to an official lot and the lot is terminated before the replacement list is created, then the devices of that lot are automatically included in the list.
However, if the lot is terminated after the periodic replacement list is created and the lot devices for this year are to be included in the list, then you must add those devices after the list has been created.
A statistics or error log is created when a list is created or extended. You can also display these logs after executing Transaction SLG1 (Object: IUEG, Sub-Object REP_STAT or REP_ERROR).
1.4.3.2 Work Order or Notification Creation
Use
This function allows you to create work orders or notifications for:
Devices from the periodic replacement list
Sample devices or spare sample devices from a sample lot.
Note
This section tells you how to create work orders. You use the same procedure to create notifications.
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Depending on the selection criteria you have entered, work order creation may require high system performance. Therefore, if you wish to create many orders at once, we recommend that you create them in the background.
Integration
You cannot create orders for periodic replacement devices if you have not already created a periodic replacement list. Also, you cannot create orders for sample devices or spare sample devices if you have not already carried out the sampling procedure.
Prerequisites
Selection options for devices from the periodic replacement list are either:
Predefined
Or dependent upon customizing settings in device management under Inspection Periodic Replacement List Define control parameters for periodic replacement list.
Before you can create orders, you must allocate order codes to order profiles in Customizing for work management. To do this, choose Work Management Processing Define order codes . For devices from the periodic replacement list, use the order code PREP, for sample devices or spare sample devices, use order code SAMP.
Before you can create notifications, you must allocate notification codes to order profiles in Customizing for work management. To do this, choose Work Management Processing Define Notification Codes .
Features
When you create replacement orders for devices from the periodic replacement list, you can select devices from the list using a periodic replacement year. You can limit the selection using the following criteria:
Number of devices to be selected
Regional selections (according to country, city, street and house number) Free selections (in the case of active customer include for periodic replacement)
For regional selections, several lines have the effect of a logical OR, meaning the selection is extended.
When you create replacement orders for devices from sample lots, you can differentiate between sample devices, spare sample devices or first and second drawing.
Each time you create an order, you can specify the basic start and end date. These dates are transferred to the SM order and used in scheduling.
You can also specify a default value for the maintenance planning plant. This value is used for determining the order profile if the system cannot determine the maintenance planning plant internally.
If you wish to replace all devices in a device location, you can use Replace all dev. of dev. loc. You can restrict your selection by specifying one or more divisions. Replacement orders are then created for all devices in the relevant device locations in the divisions specified.
It is also possible to carry out an interval check for all devices determined. During an interval check, the system determines whether a meter reading is scheduled for a given device after the scheduled order date. Further processing is dependent upon the Display date overlap indicator. If you set this indicator, you receive a list of all devices for which the meter reading interval check resulted in overlapping dates. The list specifies whether a replacement order is to be created for the device or whether only an entry in the statistics log is to be made. If you do not set this indicator, a message is written to the statistics log for each device with overlapping of dates.
If you create orders for devices that can only be certified while installed, then you must define a separate order code for these devices. This order code must be allocated to the appropriate order profile in Customizing. You then allocate the newly defined order code to the device category of these devices. This means that the allocated order code is used for all devices of this device category instead of the order code PREP or SAMP. You can also define this allocation at the device level. In this case, a separate order code is allocated to a single device.
A statistics or error log is created each time work orders are created. You can also display these logs after executing the transaction or via transaction SLG1 (object IUEG, sub-objects WO_STAT or WO_ERROR).
1.4.3.3 Work Order Printout
Use
This function allows you to print work orders with IS-U data.
Because PM/SM orders do not recognize IS-U data, you use modified PM/SM print reports and a modified PM/SM print form.
Prerequisites
You must perform the following IMG activities for print control in maintenance order management:
Define shop papers and corresponding print layout Maintain default shop papers for printing
In the first activity, you define a shop paper using a print form and a print report. In the second activity, you allocate the shop paper to each order type. The shop paper then serves as a default for the order type.
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Features
In IS-U, the print form ISU_JOB_TICKET is used. It contains fields for IS-U data in addition to the standard fields for order data. This form contains fields from a variety of business processes although you do not always require all of the fields at once.
The link between this form and the individual print reports produces the shop papers. For each business process (in this case, each order category), there is one shop paper. All IS-U print reports are in development class EEWM_PRINT.
The availability of IS-U data is dependent on the data of the individual print report.
Activities
SAP recommends the following procedure for modifying shop papers:
1. Copy the print report 2. Modify the print report.
3. Copy the form (ISU_JOB_TICKET).
4. Modify the form.
5. Use Transaction OID1 to define an individual shop paper using the print report and form you copied.
6. Use Transaction OID2 to define this shop paper as a print default for the order type.
1.4.4.1 Certification
Purpose
This component manages individual certifications of devices. If a device functions in accordance with legally prescribed standards, it is certified for a certain period of time and can be installed (or reinstalled).
Implementation considerations
This component is optional. You require it if you wish to certify devices individually
a lot does not pass inspection and the devices must be certified individually
Integration
Devices that you wish to certify are normally entered in the periodic replacement list via the Periodic Replacement (ISU-DMISPR) component. Devices that have already been removed are not entered in this list, however.
The scope of the inspections is determined by the Inspection Point Group (IS-U-DM-TD-IG) component of the relevant device category. You can then enter inspection results using the Inspection Results Management (IS-U-DM-IS-IS) component. Neither component is required for the sampling procedure.
1.4.4.1 Certification
Use
This function enables you to certify devices that have lost their calibration validity. A device might be certified due to a destroyed seal or as part of periodic replacement or company inspection.
Prerequisites
You can certify devices at any time. There are no prerequisites for certification.
Features
Devices are certified based on the certification year. You can limit a certification to devices of a certain device category. You can specify whether only installed devices or only removed devices are to be certified.
The following restrictions apply to the certification year:
Devices can usually be certified for the current year (system year) and previous years. You can only certify devices for the following year (system + 1) after September 30 of the current year.
Example
Certification date: 09/30/1998 or 10/01/1998
Certification years permitted: 1998 and earlier or 1999 and earlier
Subsequently, by specifying the device serial number, you can enter all devices to be certified in the table. If a device belongs to a device group, the rest of the devices of the device group can be included in the table automatically. For each device, you can specify certification number, a certification type and a seal code.
You can also enter the readings of all registers of the devices to be certified. Note that the meter readings you specify do not undergo a validation.
1.4.4.2 Seal Extension
Use
Seal extension is an enhancement to certification. Seal extension is used for certifying devices that have lost their calibration validity. A device might require seal extension due to a destroyed seal or as part of periodic replacement or company inspection. Unlike certification, this function requires you to enter a seal date, a certification type, and seal code.
Prerequisites
You can certify devices at any time. There are no prerequisites for certification.
Features
Seal extension is carried out based on the certification year and seal date of the device. You can restrict the seal extension to devices of a certain device category.
You can specify whether only installed devices or only removed devices are to be certified.
The following restrictions apply to the certification year:
Seal extension can be carried out for the current year (system year) and previous years. You can only certify devices for the following year (system + 1) after September 30 of the current year.
Example
Seal extension date: 09/30/1998 or 10/01/1998
Certification years permitted: 1998 and earlier or 1999 and earlier
Subsequently, by specifying the device serial number, you can enter all devices to be certified in the table. If a device belongs to a device group, the rest of the devices of the device group can be included in the table automatically. For each device, you specify certification number, a certification type and a seal code.
You have the option of entering a certification number.
You can also enter the readings of all registers of the devices to be certified. Note that the meter readings you specify do not undergo a validation.
1.4.5 Recording Device Inspection Data in Quality Management
The SAP Quality Management (QM) component is used to record and manage device inspection data in IS-U. This section describes the necessary system settings.