How are Tribal Lump Sum Payments handled? District Administrative staff should contact the GR & CAPI Programs Section whenever an individual receives a lump sum tribal payment. Program staff will research the payment to determine if it is exempt or if lump sum regulations apply.
GR 42-408.7 – Verification: Amerasian
What verification is needed for Amerasians?
Certain Vietnamese Amerasians (children of American and Vietnamese nationals) and close family members are admitted into the U.S. as immigrants but are aided as refugees fro their time eligible period. Amerasians may be aided on GR when they have time expired their period of eligibility. See GR 40-101.6 for additional information.
Acceptable verification of resident status for Amerasians and family members is either an I-94, Arrival/Departure Record, or an I-551, Immigrant Registration Receipt Card. Amerasians are identified by the coding on their USCIS documents: i.e., AM1, AM2, or AM3 on the I-94, and AM6, AM7, and AM8 on the I-551.
Once verification is input, LEADER determines eligibility.
GR 42-408.8 – Verification:
Humanitarian Parolee
What verification is needed for Humanitarian Parolees?
Immigrants admitted into the U.S. with the immigration status of Humanitarian Parolee may be admitted from any country and may be eligible to GR.
Humanitarian Parolee cases are maintained in the district of residence.
Acceptable documentation for Humanitarian Parolees is the I-94 with the word “parolee” indicated on it. If the word “refugee” is on the I-94, then the immigrant is not a parolee but a refugee possibly entitled to
benefits under the Refugee Resettlement Program. Once verification is input, LEADER determines eligibility.
GR 42-408.9 – Verification: Sponsored Aliens
What verification is needed for Sponsored Aliens/Immigrants?
GR 42-408.10 – USCIS Referrals for
Undocumented Aliens
Are referrals to USCIS ever made for undocumented aliens?
Yes, if an undocumented alien claims to be either a lawful permanent resident or an immigrant authorized to remain indefinitely in the U.S., or has no/cannot remember his/her alien number, a G-845 SAVE, USCIS/INS Document Verification Request, is sent by the worker, to USCIS. A 30 day future action control (FAC), is set for return of the G-845 SAVE to establish the individual’s U.S. resident status. This control does not reduce or extend the time limit on the application process.
Refer to Future Action Controls – User Initiated – Create for LEADER procedures.
GR 42-409 – Return to Residence/Aid to Non- residents
Can aid be given to a nonresident who wishes to return to his/her legal residence?
Yes, aid may be granted to cover all necessary expenses for returning a nonresident indigent to another county, State or country, if it is determined that such county, State or country, is the person’s legal residence, but only when all other GR
requirements, other than intent to reside, are met. GR 42-409.1 – Criteria:
Return to Residence
What criteria must be met?
In addition to the GR requirements, the following criteria must be met before aid for return to residence can be issued:
• The legal residence to which the nonresident is to be returned must be determined by evaluating the following:
¾ Amount of time spent in the county/State/ country, versus amount of time spent outside of the county/State/country.
¾ The place where he/she and family (spouse, children and/or social ties) has established their residence, not merely for a special or limited purpose, but with a present intention of making it his/her true, fixed permanent and principal residence.
¾ Location where the Driver’s License or ID was issued.
¾ Location of the person’s doctors and dentists. • The legal residence must be verified by a
telephone call to an agency, relative, or other person living in the county/State/country to which the nonresident wishes to return.
• Aid for return to residence cannot have been issued within one (1) year of the request. GR 42-409.2 – Return
to Residence
Application Process
How is the Return to Residence application process handled?
• The out of drawer PA 898-15, General Relief Application –Nonresident, is completed by the nonresident.
• The nonresident’s place of legal residence and method of verification is documented in the Case Comments Section.
• Fax is sent to the Transportation Unit at (213) 637- 2625, to make travel arrangements.
GR 42-409.3 – Transportation Unit
What happens when the Transportation Unit is contacted?
The Transportation Unit:
• Checks to ensure that the nonresident has not received aid for return to residence within one year of the request and notifies the District Contact person designated in the PA 304, Transportation Request for Nonresidents (an out of drawer form) by phone, if the nonresident has been returned to his/her residence within one year.
• Makes all final arrangements for transportation. • Authorizes payment of expenses incurred while
traveling, special accommodations, and attendant’s expenses.
• Calls the district to notify the Worker of the date and time of departure as soon as travel
arrangements have been made. GR 42-409.4 – Method
of Transportation
What method of transportation is used?
Transportation on public carriers, other than local bus lines are provided; however,
• If a non-resident is physically and/or mentally handicapped and incapable of traveling alone, as verified by a doctor’s statement, the travel
expenses for the attendant may be authorized. This authority may not be delegated below the level of Deputy District Director. A copy of the doctor’s statement must be attached to the original PA 304 and forwarded to the Transportation Unit. • When the nonresident presents medical
verification requiring air travel, approval at the Deputy District Director level may be granted. The medical verification is attached to the original PA 304 and forwarded to the Transportation Unit. • When an attendant is required, the name and
relationship of the attendant to the nonresident is to be entered on the PA 304 and forwarded to the Transportation Unit.
GR 42-409.5 – Food Allowance
Are individuals who are being returned to their residence issued a food allowance?
Yes, individuals who are being returned to their
residence are issued a food allowance during the time they are enroute home whenever the total amount of travel time exceeds four hours.
How is the amount of the food allowance determined?
• The total number of meals required is estimated, allowing one meal for each four hours traveled – see following chart:
Number of Meals 1 person 2 persons
1 $2.15 $4.30 2 $4.30 $8.60 3 $6.45 $12.90 4 $8.60 $17.20 5 $10.75 $21.50 6 $12.90 $25.80 7 $15.05 $30.10 8 $17.20 $34.40 9 $19.35 $38.70 10 $21.50 $43.00 11 $23.65 $47.30 GR 42-409.6 – Amount of Food Allowance 12 $25.80 $51.60
• The food allowance for one meal is issued using the PA 19, Memorandum to Cashier (an out of drawer form).
• The food allowance for two or more meals may be given in cash by following existing PA 294, Cash Aid Fund Receipt, policy.
Refer to Return to Residence for LEADER procedures.
GR 42-409.7 – Process: Return to Residence
How are return to residence cases handled?
The following steps are taken to return an individual to his/her residence:
1) Telephone an agency, relative, or other person whose name and telephone number is provided by the non-resident to verify legal residence. The person contacted must live in the county, State or country to which the nonresident wishes to return. 2) Document the information received by the
telephone call in the Case Comments Section. 3) Request the Transportation Unit to make travel
arrangements, if the nonresident has not been returned within one year.
4) Deny the nonresident’s request, if he/she has been returned to his/her residence within one year. Refer to Deny an Application for LEADER procedures on case denial.
5) Complete a PA 304, obtain the Deputy District Director’s signature and fax the PA 304 to the Transportation Unit at (213) 637-2625.
6) Upon verification of eligibility to travel and
confirmation of arrangements with the carrier, the Transportation Unit calls the District Contact person listed on the PA 304 form to provide the travel information. The district will receive a confirmation copy to file in the case record. 7) Contact the nonresident to inform him/her of the
arrangements and determine if he/she is ready to leave.
8) Discuss with the nonresident the method of transportation, where to pick up tickets, expense allotments and, if necessary, attendant service. 9) Issue a PA 30, “Referral Slip”, to the non-resident
to take to the Greyhound Bus Ticket Office when traveling by bus.
GR 42-410 – Emergency Aid to Non-residents
Can emergency aid be issued to non-residents? If all other eligibility requirements have been met, except residence, then a non-resident may be issued emergency aid for 90 days with the approval of the District Director or his delegate (not to be delegated below the level of Deputy District Director).
See GR 44-200, the Need chapter, for the types of emergency aid issuances available and issue as appropriate.
EXAMPLE:
A nonresident applies on a Friday afternoon.
However, the Transportation Unit is unable to secure transportation until the following Tuesday. The
individual is issued emergency needs for housing and food to cover the time period from Friday to Tuesday. GR 42-410.1 –
Requirement: Approval Aid Non- resident
What is required to approve emergency aid to nonresidents?
A lettergram to the District Director from the Deputy District Director is prepared by the Worker. The lettergram includes:
• Case name, state number, file number. • Date of application.
• Plan for assistance and transportation.
• Estimate of length of time that assistance will be required.
GR 42-410.2 – Verification
Verification: The lettergram, signed by the District Director, is filed in the case record.