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Annual Plans (June 9, 2014)

Area directors should develop and maintain an S&I area physical facilities annual plan for new space. The plan should include a listing, by year, of all anticipated new sites, new buildings, major addition or renovation projects (costing $100,000 or more), and new leases. Each February an S&I physical facilities representative will contact each area director to assist with the

development of the annual plan for the next years new space needs. The plan should be coordinated with local S&I personnel and local and area priesthood leaders to ensure that future S&I building needs are properly anticipated and that there is shared-use of Church properties and resources wherever possible. The S&I physical facilities representative will coordinate all annual plan information with area directors and DTA planning managers. S&I personnel should be aware of and prepared for the following changes that affect S&I buildings or building plans:

Seminary buildings

1. New secondary-schools (including charter or private schools) 2. Changes in school boundaries

3. The creation of middle schools

4. Changes in class schedules—such as extended periods, extended days, or extended-year programs

5. Changes in the graduation requirements of a school district 6. Other changes

Institute buildings

1. Changes in the status of a postsecondary institution (for example, from a junior college to a university) or changes in the general enrollment projections for the institution

2. Increasing attendance of LDS students at a particular institution 3. Changes in the young single adult population in an area

4. Other changes

Purchase of Sites for S&I Buildings (November 25, 2013)

All S&I building site purchases or donations require approval from the Church Board of Education. As a general rule, sites are purchased one to three years prior to anticipated

occupancy. The process begins with the submission of an Annual Plan Request. When there are extenuating circumstances or when rapid Church growth occurs, the area director should contact an assistant administrator to discuss justification of an earlier purchase.

Once the site has been listed on an approved annual plan, PF&RES will issue a work order to the applicable DTA area office. The purchase, including all negotiations, will be under the direction of the DTA area office in coordination with PF&RES. The area director or his

Physical Facilities and Real Estate 9-5

appointee will represent S&I locally. Purchase commitments or negotiations should not be made by S&I personnel without direction from Church headquarters.

Construction of New S&I Buildings (July 6, 2007)

All new S&I building construction requires approval from the Church Board of Education. The process begins with the submission of an Annual Plan Request. Upon the recommendation of an assistant administrator and PF&RES, building proposals are placed on the annual plan for the appropriate year.

After the building has been approved, a DTA project manager will participate in a scoping meeting with the area director, building agent, FM representative, and invited priesthood leaders. In this meeting, the scope of the project, lines of communication, and areas of

responsibility will be established for the project. All aspects of the project will be administered and coordinated by PF&RES in cooperation with the project manager.

Major Addition or Renovation of S&I Buildings (February 22, 2007)

All major additions or renovations (costing $100,000 or more) require approval from the Church Board of Education. The process begins with the submission of a request, including a cost estimate by the FM or PM on the annual R&I plan. Once the addition or renovation has been approved, the project follows the same process as a new construction project (see above). Original Furnishings and Equipment (February 22, 2007)

Furnishings and equipment authorized for a newly constructed building, a newly purchased building, or a major addition or renovation to an existing building are part of the central office construction budget. The area director will be provided with a list of authorized furnishings and equipment. The building agent in cooperation with the PM or FM should select needed items from the list. Furnishings and equipment purchase lists should be approved by the area director prior to being ordered by the PM or FM. (Furnishings and equipment that are ordered from the approved list following project completion must be paid for from an approved R&I budget.)

Occupancy of New and Remodeled Buildings (July 6, 2007)

Government regulations affect the occupancy and operation of S&I buildings. In most communities, occupancy of a building is regulated by specific restrictions and requires a use permit. S&I programs should fully conform to all such regulations. Failure to observe the conditions of these use permits may jeopardize the program. Conditions that can be imposed include: limits on the number of persons that can occupy each room, hours that the building may be occupied, and types of activities that can occur in the building. If the conditions

constitute a hardship, an appeal may be made to the regulatory agency, but the conditions must be strictly followed unless modified by the agency. Such appeals should be coordinated by the PM and PF&RES. Local S&I personnel or students should not occupy a new building until they have been authorized to do so by the PM and PF&RES (even if the building contractor has stated that there are no objections).

Dedication of S&I Buildings (February 22, 2007)

New S&I-owned facilities (built or purchased) should be dedicated. When more than 50 percent of an existing S&I facility has been remodeled, it may be considered for rededication. Holding

an open house is recommended for all new and remodeled S&I facilities. An Application for Dedication of S&I Facilities (01988) is found on the S&I website. Area directors should counsel with local Church leaders and an assistant administrator before proposing a dedication date. Authorization for the dedication of the facility by a priesthood leader will be given by a member of the Presidency of the Seventy.