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SUBTOTAL INSTRUMENTOS Y MATERIALES DE
13. GLOSARIO DE TÉRMINOS Abrasión
Direct Operating Costs— Direct operating expenses consist primarily of salaries and benefits related to personnel who provide services to clients, claims processing costs, and other direct costs related to the Company’s services. Direct operating expense does not include rent, occupancy and other indirect costs (including building maintenance and utilities), depreciation, and amortization. Costs associated with the implementation of new clients are expensed as incurred.
Concentrations of Credit Risk— Concentrations of credit risk with respect to trade accounts receivable are managed by periodic credit evaluations of customers, and the Company generally does not require collateral. No one customer accounts for a significant portion of the Company’s trade accounts receivable portfolio and write-offs have been minimal. For the years ended December 31, 2012 and 2011, the Company had one customer that represented approximately 4.19% and 4.18% of total sales, respectively. At
December 31, 2012 and 2011, accounts receivable from this customer was $5,390 and $4,478, respectively.
Accounts Receivable— Accounts receivable are uncollateralized, non-interest-bearing customer obligations. Accounts receivable are due within 30 days unless specifically negotiated in the customer’s contract. Management closely monitors outstanding accounts receivable and charges off to expense any balances that are determined to be uncollectible or establishes an allowance for doubtful accounts, based on factors such as creditworthiness and probability of collection.
Property and Equipment— Property and equipment are stated at cost, less accumulated depreciation and amortization. Depreciation and amortization are provided using the straight-line basis over the estimated lives of the assets ranging from three to five years. Ordinary maintenance and repairs are charged to expense as incurred. Depreciation and amortization for computers and computer software are calculated over three years, while remaining assets are depreciated over five years. Leasehold improvements are amortized over the lesser of the term of the lease term or the economic life of the assets.
Impairment of Long-Lived Assets— Long-lived assets are reviewed for impairment whenever events and circumstances indicate that the carrying value of an asset might not be recoverable. An impairment loss, measured as the amount by which the carrying value exceeds the fair value, is triggered if the carrying amount exceeds estimated undiscounted future cash flows. Actual results could differ significantly from these estimates, which would result in additional impairment losses or losses on disposal of the assets. There was no impairment of long-lived assets during the years ended December 31, 2012 and 2011, respectively.
Deferred Rent— Deferred rent consists of rent escalation payment terms related to the Company’s operating leases for its facility in New York City. Rent escalation represents the difference between actual operating lease payments due and straight-line rent expense, which is recorded by the Company over the term of the lease, including any construction period. The excess is recorded as a deferred credit in the early periods of the lease when cash payments are generally lower than straight-line rent expense, and is reduced in the later periods of the lease when payments begin to exceed the straight-line expense amount.
Customer Advances— Customer advances primarily consist of payments received in advance of the revenue recognition criteria being met.
Income Taxes— MedDerm Billing Inc. is not subject to federal and state income taxes, since all income, gains and losses are passed through to its owner and founder, which are included in his tax returns. MedDerm Billing Inc. is, however, subject to New York City unincorporated business tax. Metro Medical Management Services, Inc. is subject to federal and state income taxes.
The Company accounts for income taxes under the asset and liability method, which requires the recognition of deferred tax assets and liabilities for the expected future consequences of events that have been included in the combined financial statements. Under this method, deferred income tax assets and liabilities are determined based on the differences between the tax basis of an asset or liability and its reported amount
METRO MEDICAL MANAGEMENT SERVICES, INC. AND MEDDERM BILLING INC.
NOTES TO COMBINED FINANCIAL STATEMENTS
AS OF AND FOR THE YEARS ENDED DECEMBER 31, 2012 AND 2011 2. SIGNIFICANT ACCOUNTING POLICIES − (continued)
in the combined financial statements using tax rates expected to be in effect when the taxes will be recognized for income tax reporting purposes. The effect of a change in tax rates on deferred tax assets and liabilities is recognized in the period that includes the enactment date.
The Company records net deferred tax assets to the extent that these assets will more likely than not be realized. All available positive and negative evidence are considered in making such a determination, including future reversals of existing taxable temporary differences, projected future taxable income, tax planning strategies, and results of recent operations. A valuation allowance against deferred tax assets would be recorded in the event it is determined that the Company would not be able to realize its deferred income tax assets in the future in excess of their net recorded amount.
The Company records uncertain tax position on the basis of a two-step process whereby (i) the Company determines whether it is more likely than not that the tax position will be sustained based on the technical merits of the position and (2) for those tax positions that meet the more-likely-than-not recognition threshold, the Company recognizes the largest amount of tax benefit that is greater than 50 percent likely to be realized upon ultimate settlement with the related tax authority. The Company recognizes interests and penalties related to uncertain tax benefits in the provision for income taxes on the combined statements of operations and comprehensive (loss) income.
Fair Value of Financial Instruments— Accounting Standards Codification ASC 825,Financial Instruments, (ASC 825), requires the disclosure of fair value information about financial instruments, whether or not recognized in the balance sheet, for which it is practicable to estimate that value. The Company follows a fair value measurement hierarchy to measure financial instruments. The fair value of the Company’s
financial instruments is measured using inputs from the three levels of the fair value hierarchy as follows: Level 1 — Inputs are unadjusted quoted market prices in active markets for identical assets or liabilities
that the Company has the ability to access at the measurement date.
Level 2 — Inputs are directly or indirectly observable, which include quoted prices for similar assets and liabilities in active markets, quoted prices for identical or similar assets or liabilities in markets that are not active, inputs other than quoted prices that are observable for the asset or liability and inputs that are derived principally from or corroborated by observable market data by correlation or other means.
Level 3 — Inputs are unobservable inputs that are used to measure fair value to the extent observable inputs are not available.
The Company does not have any financial instruments that are required to be measured at fair value on a recurring basis as of December 31, 2012 and 2011. The Company has certain financial instruments that are not measured on a recurring basis, which are subject to fair value adjustments only in certain circumstances.
These financial instruments include cash, accounts receivable, other accrued expenses, and notes payable. The carrying value of cash, accounts receivable and other accrued expenses approximate fair value because of the current maturity of these items.
At December 31, 2012, the Company had a note payable of $28,404 to its founder and shareholder and due to related parties of $28,000 related to advances received from an affiliate of the Company’s founder. The fair value of the note payable to shareholder and due to related party on the Company’s combined balance sheet cannot be determined based upon the related party nature of these transactions.
The fair value of the Company’s outstanding borrowings under its term loan with a financial institution approximates the carrying value of $5,848 and $27,720 at December 31, 2012 and 2011, respectively, as these borrowings bear interest based on prevailing variable market rates currently available; the Company
METRO MEDICAL MANAGEMENT SERVICES, INC. AND MEDDERM BILLING INC.
NOTES TO COMBINED FINANCIAL STATEMENTS
AS OF AND FOR THE YEARS ENDED DECEMBER 31, 2012 AND 2011 2. SIGNIFICANT ACCOUNTING POLICIES − (continued)
Recent Accounting Pronouncements— From time to time, new accounting pronouncements are issued by the Financial Accounting Standards Board and are adopted by us as of the specified effective date. Unless otherwise discussed, the Company believes that the impact of recently adopted and recently issued accounting pronouncements will not have a material impact on the Company’s combined financial position, results of operations, and cash flows.
3. PROPERTY AND EQUIPMENT
Property and equipment as of December 31, 2012 and 2011 consisted of the following:
2012 2011
Furniture and fixtures . . . $ 58,792 $ 50,189 Office equipments . . . 148,374 146,908 Computer hardware and accessories . . . 34,920 17,198 Computer software . . . 10,676 10,676 Leasehold improvement . . . 25,741 25,741 Total property and equipment . . . 278,503 250,712 Less: accumulated depreciation and amortization . . . (213,085) (169,111) Property and equipment − net . . . $ 65,418 $ 81,601 Depreciation and amortization expense was $43,974 and $35,742 for the years ended December 31, 2012 and 2011, respectively.
4. OTHER ACCRUED EXPENSES
Other accrued expenses as of December 31, 2012 and 2011, consisted of the following:
2012 2011
Claims processing and related costs . . . $17,826 $19,988 Communication and networking support . . . 6,845 3,519 Consulting fee . . . 10,000 5,906 Credit processing and bank fees . . . 3,284 1,452 Insurance . . . 15,225 — Other miscellaneous . . . 13,404 — Total other accrued expenses . . . $66,584 $30,865
5. NOTES PAYABLE
In 2010, the Company entered into an agreement with a financial institution for a revolving line of credit facility up to $80,000, which was converted into a term loan with an outstanding balance of $49,591 on February 21, 2011 with a fixed annual interest rate of 5.25%. This term loan payable matured in
February 2013. This term loan was collateralized by all of the Company’s assets and was guaranteed by the Company’s founder and shareholder. Principal and interest payments on the term loan are payable in equal monthly installments, commencing March 2011, and continuing up to February 2013. The principal amount outstanding under this term loan was $5,848 and $27,720 as of December 31, 2012 and 2011, respectively. Interest expense on this term loan for the years ended December 31, 2012 and 2011 was $945 and $2,082, respectively. This term loan was fully repaid on February 15, 2013.
METRO MEDICAL MANAGEMENT SERVICES, INC. AND MEDDERM BILLING INC.
NOTES TO COMBINED FINANCIAL STATEMENTS
AS OF AND FOR THE YEARS ENDED DECEMBER 31, 2012 AND 2011