Business Case Theme 38
• Get an understanding of this chapter, especially the path to creating and maintaining the Business Case, the Roles & Responsibilities and the type of information contained in a Business Case
• You need to be able to answer 66% of the following questions Practitioner Course & Exam
• You need to know all areas of this chapter except the example appraisal methods
• Suggest creating a Business Case document for a project that you have worked on. This will help you remember this in the future.
• You need to able to answer 90% of the following questions
5.19 Learn Thru Questions
Try and answer the following, these are taken from the Learn Thru Questions audio course. Check the answers in the Learn Thru Questions document available on our site: You can also listen to these questions and answers (use the LTQ audio course)
Q1: What do you think is the main information that exists in a Business Case? Just think about this before answering. In the answer, I will mention a couple of sections.
Q2: What is meant by the term ‘Business Justification’ from a PRINCE2 point of view?
Q3: Finish the sentence. “The purpose of the Business Theme case is to provide a structure to judge if the business case is desirable ________.”
Q4: What are the four steps to creating a Business Case? (Tip: They begin with D, V, M, and C) Q5: Who has the responsibility of creating the Business Case and who can assist?
Q6: What does the step Verify mean in creating the Business Case?
Q7: In which document might a summary of the Business Case first appear?
Q8: What management product must be complete before the Business Case can be completed? Q9: Which question does the Business Case answer about the project: Who, Why, What, When,
How, How Much?
Q10: Can you list a few of the places in the project where the Business Case is verified (i.e., check to see that it is still worthwhile)?
Q11: Who do you think has the responsibility to all project stakeholders that the project remains desirable, viable and achievable at all times?
Q12: Who has the responsibly to identify the benefits and write them down and gather this information so it can be used to measure improvements?
Q13: What kinds of measurements would you gather at the start of a project so you could use them to measure the benefits after the project is complete? (Tip: Think about a new CRM application.)
Q14: In which document are the expected benefits stored? It also includes the current status at the start of the project and may be updated at the end of each stage to show the benefits that have already been realized during that stage.
Q15: Who creates the Benefits Review Plan, when it is updated during the project, and by whom? Q16: Who takes ownership of the Benefits Review Plan once the project has stopped and the project manager is no longer available to work on the project? Also, who is asked to provide the information and evidence on the benefits?
Business Case Theme 39
Q17: Can you name three of the sections that may exist in the Business Case document and that are described in the Business Case product description in Appendix A?
Q18: What kinds of information do you think the Reasons section should include in the Business Case document and where does this information come from?
Q19: PRINCE2 says that there are 3 basic business options concerning any investment, the first one is ‘Do nothing’; name the other two.
Q20: What kind of information should be included in the Expected Benefits section of the Business Case and which document will contain information on how and when the benefits will be measured?
Q21: What kind of information should the Timescales section cover in the Business Case document? (Tip: Think ROI & Benefits)
Q22: What kind of information should the Cost section cover in the Business Case document? (Tip: Think about what happens after the project also.)
Q23: What kind of information should the Investment Appraisal section cover in the Business Case document?
Q24: What kind of information should the Major Risks section cover in the Business Case document and where does the information come from?
Q25: What is the Corporate or Program Management responsible for with regard to the Business Case? (Tip: Think about before and after the project)
Q26: In the Business Case theme, who is responsible for: • the Business Case during the duration of the project
• the Benefits Review Plan during the project if not managed by the Corporate or Program Management
• Overseeing the development of a viable Business Case to ensure that the project is aligned with corporate strategies and securing funding for the project.
Q27: Who is responsible for the following in the Business Case theme?
• Specifying the Benefits and then ensuring the benefits are realized by the project • Ensuring the desired outcome of the project is specified
• Ensuring that the products produced by the project deliver the desired outcomes, in other words, that they can be used as expected
Q28: Who is responsible for the following in the Business Case theme? • Assisting the Executive in preparing the Business Case
• Doing an Impact Analysis on each new or reviewed risk during the project
• Assessing and updating the Business Case at the end of each Management Stage • And assessing and reporting on project performance at project closure
Q29: Who is responsible for the following in the Business Case theme?
• Confirming that the products required by the project can be delivered within the expected costs.
Q30: Who is responsible for the following in the Business Case theme? • Assisting in the development of the Business Case
• Verifying and monitoring the Business Case against external events and project progress • Ensuring that the project fits within overall Corporate or Program Management strategy
Business Case Theme 40
• Verifying and monitoring the Benefits Review Plan for alignment to Corporate or Program Management
Q31: PRINCE2 talks about Output, Outcome and Benefits. What is Output? Q32: PRINCE2 talks about Output, Outcome and Benefits. What is an Outcome? Q33: Project Benefits. What are Benefits?
Organization 41