Cuadro 40 CUADRO NUTRICIONAL
DATOS DE NUTRICION
6. Humedad relativa del ambiente en el sitio de almacenamiento: 50 60 %
MAXIMUM
POINTS Cutwater Chandler PFMAM
Logan Circle
Ability to provide independent and
objective investment advice. 10 10 10 10 10
Experience, resources and qualifications. 30 30 25 25 20
Recommended approach to portfolio
management. 40 35 35 35 25
Quality and value of the services offered. 40 30 30 30 20
Understanding of the scope and ability to
provide these services. 20 20 20 20 10
Recommendations from references. 20 20 20 20 20
Proposed fee schedule and expenses. 40 40 23 15 0
Total: 200 185 163 155 105
Note: The selection panel short-listed the top three ranked proposers for interviews. The selection panel also determined, before interviews, that the interview results would determine the best qualified proposer.
Interview Results:
CONSULTANT NAME RANK SCORE
(max = 200)
Chandler Asset Management 1 185
PFM Asset Management LLC 2 166
Cutwater Asset Management 3 152
INTERVIEW EVALUATION CRITERIA MAXIMUM
POINTS Chandler PFMAM Cutwater
Ability to provide independent and objective
investment advice. 10 10 10 10
Experience, resources and qualifications. 30 30 20 22
Recommended approach to portfolio management. 40 40 38 25
Quality and value of the services offered. 40 39 32 20
Understanding of the scope and ability to provide
these services. 20 20 20 15
Recommendations from references. 20 20 18 20
Proposed fee schedule and expenses. 40 26 28 40
Total: 200 185 166 152
Vendor Sourcing: TCA’s Contracts Department posted RFP K000957 on TCA’s website and contacted all respondents in prior investment advisor services procurements. In all, TCA provided RFP K000957 to 20 interested parties. The above four firms submitted proposals.
Indemnification: The contract contains standard indemnification language previously approved by legal counsel.
Compensation: TCA will compensate Chandler Asset Management on tiered fee schedule with an annual not-to-exceed amount of $3350,000.
Additional Contract Terms: The contract will contain terms and conditions that are customary in investment advisor contracts.
Proposed Tiered Fee Schedules (Percentage of Assets-Under-Management):
Chandler Asset Management (negotiated maximum annual fee - $330,000)
• First $100,000,000 0.06%
• Next $150,000,000 0.05%
• Next $250,000,000 0.04%
• Over $500,000,000 0.03%
Logan Circle Partners (no fixed fee or maximum annual fee proposed)
• First $50,000,000 0.15%
• Next $200,000,000 0.10%
• Next $200,000,000 0.075%
• Over $450,000,000 0.05%
PFM Asset Management (maximum annual fee - $305,000)
• First $100,000,000 0.08%
• Next $100,000,000 0.06%
RESOLUTION NO. F2014-10
A RESOLUTION OF THE BOARD OF DIRECTORS OF
THE FOOTHILL/EASTERN TRANSPORTATION CORRIDOR AGENCY AMENDING THE BUDGET FOR FISCAL YEAR 2015
On motion of Board Member___________________, the following Resolution was adopted.
WHEREAS, Section VI, paragraph 6.1 of the Second Amended and Restated Joint Exercise of Powers Agreement creating the Foothill/Eastern Transportation Corridor Agency (the “JPA”), requires the adoption upon the approval of not less than two-thirds (2/3) of the Board Members, an annual budget for the ensuing fiscal year, pursuant to procedures developed by the Board; and
WHEREAS, Section VI, paragraph 6.3 of the JPA requires all funds to be placed in object accounts and the receipt, transfer or disbursement of such funds during the term of the JPA shall be accounted for in accordance with generally accepted accounting principles applicable to governmental entities and all revenues and expenditures must be reported to the Board; and,
WHEREAS, Section VI, paragraph 6.4 of the JPA states that all expenditures within the designations and limitations of the approved annual budget shall be made upon the approval of the Chief Executive Officer in accordance with the rules, policies and procedures adopted by the Board; and,
WHEREAS, Section VI, paragraph 6.4 of the JPA further states that no expenditures in excess of those budgeted shall be made without the approval of not less than two-thirds (2/3) of the Board Members to a revised and amended budget which may, from time to time, be submitted to the Board; and,
WHEREAS, Article VI, paragraph 6.5 of the Administrative Code of the Agency adopted on January 10, 1991, requires that all expenditures for travel, conference and business-related activities, and reimbursement of Board Members and Agency employees for such expenditures, be governed by the Board adopted Travel, Conference and Business Expense Policy;
WHEREAS, on June 12, 2014, the Board of the Foothill/Eastern Transportation Corridor Agency adopted Resolution No. F2014-04, approving the annual budget for FY 2015;
WHEREAS, on August 14, 2014, the Board of the Foothill/Eastern Transportation Corridor Agency adopted Resolution No. F2014-06, amending the annual budget for FY 2015;
WHEREAS, on August 14, 2014, the Board of the Foothill/Eastern Transportation Corridor Agency adopted Resolution No. F2014-07, amending the annual budget for FY 2015;
WHEREAS, on August 14, 2014, the Board of the Foothill/Eastern Transportation Corridor Agency adopted Resolution No. F2014-08, amending the annual budget for FY 2015;
NOW, THEREFORE the Board of the Foothill/Eastern Transportation Corridor Agency does resolve, declare, determine and order as follows:
1. Amends the previously approved annual expense budget for FY 2015 in the amount of $198,406,047, increasing it by $132,000 for investment advisory services, to $198,538,047.
2. Authorizes the Chief Executive Officer to reallocate within budget categories as long as the Budget for the following categories does not exceed the amount stated:
• Administration $17,467,305
• SR 241 (excluding related administration) $25,121,404
• Capital Improvement Projects $4,478,312
• Other Planning, Environmental and Construction $12,881,221
• Toll Operations $16,819,993
• Debt Service $121,769,812
and subject to controls in place under the 1995 and 2013 Indentures of Trust, the Board approved Contracts and Procurement Manual, Investment Policy, Staffing and Compensation Plan, and finally the Agency’s enabling legislation.
3. Directs the staff to forward the approved amendment to the Annual Budget for FY 2015 to the trustee.
The effect of this resolution is only to amend the budgeted amounts and not to supersede the previous resolutions for FY 2015 in any other respect.
This Resolution No. F2014-10, shall become effective immediately upon adoption.
Adopted this 13th day of November, 2014, by the Board of Directors of the Foothill/ Eastern Transportation Corridor Agency.
Rhonda Reardon, Chairwoman
RESOLUTION NO. F2014-10
A RESOLUTION OF THE BOARD OF DIRECTORS OF
THE FOOTHILL/EASTERN TRANSPORTATION CORRIDOR AGENCY AMENDING THE BUDGET FOR FISCAL YEAR 2015
ATTEST:
I, __________________, Clerk of the Board of the Foothill/Eastern Transportation Corridor Agency hereby certify that the foregoing Resolution No. F2014- 10 was duly adopted on November 13, 2014, by the Board of Directors of the Foothill/Eastern Transportation Corridor Agency by the following vote:
Yes:
No:
Absent:
Abstain:
Kathleen Loch, Clerk of the Board
San Joaquin Hills Transportation Corridor Agency
Sherri McKaig
Assistant Secretary to the Board
A RESOLUTION OF THE BOARD OF DIRECTORS OF
THE SAN JOAQUIN HILLS TRANSPORTATION CORRIDOR AGENCY AMENDING THE BUDGET FOR FISCAL YEAR 2015
On motion of Board Member_______________________, the following Resolution was adopted.
WHEREAS, Section VI, paragraph 6.1 of the Second Amended and Restated Joint Exercise of Powers Agreement creating the San Joaquin Hills Transportation Corridor Agency (the “JPA”), requires the adoption upon the approval of not less than two-thirds (2/3) of the Board Members, an annual budget for the ensuing fiscal year, pursuant to procedures developed by the Board; and
WHEREAS, Section VI, paragraph 6.3 of the JPA requires all funds to be placed in object accounts and the receipt, transfer or disbursement of such funds during the term of the JPA shall be accounted for in accordance with generally accepted accounting principles applicable to governmental entities and all revenues and expenditures must be reported to the Board; and,
WHEREAS, Section VI, paragraph 6.4 of the JPA states that all expenditures within the designations and limitations of the approved annual budget shall be made upon the approval of the Chief Executive Officer in accordance with the rules, policies and procedures adopted by the Board; and,
WHEREAS, Section VI, paragraph 6.4 of the JPA further states that no expenditures in excess of those budgeted shall be made without the approval of not less than two-thirds (2/3) of the Board Members to a revised and amended budget which may, from time to time, be submitted to the Board; and,
WHEREAS, Article VI, paragraph 6.5 of the Administrative Code of the Agency adopted on January 10, 1991, requires that all expenditures for travel, conference and business-related activities, and reimbursement of Board Members and Agency employees for such expenditures, be governed by the Board adopted Travel, Conference and Business Expense Policy;
WHEREAS, on June 12, 2014, the Board of the San Joaquin Hills Transportation Corridor Agency adopted Resolution No. S2014-03, approving the annual budget for FY 2015;
WHEREAS, on July 28, 2014, the Board of the San Joaquin Hills Transportation Corridor Agency adopted Resolution No. S2014-05, amending the annual budget for FY 2015;
WHEREAS, on August 14, 2014, the Board of the San Joaquin Hills Transportation Corridor Agency adopted Resolution No. S2014-06, amending the annual budget for FY 2015;
WHEREAS, on August 14, 2014, the Board of the San Joaquin Hills Transportation Corridor Agency adopted Resolution No. S2014-07, amending the annual budget for FY 2015;
WHEREAS, on August 14, 2014, the Board of the San Joaquin Hills Transportation Corridor Agency adopted Resolution No. S2014-08, amending the annual budget for FY 2015;
NOW, THEREFORE the Board of the San Joaquin Hills Transportation Corridor Agency does resolve, declare, determine and order as follows:
1. Amends the previously approved annual expense budget for FY 2015 in the amount of $114,522,019 increasing it by $33,000 for investment advisory services, to $114,555,019.
2. Authorizes the Chief Executive Officer to reallocate within budget categories as long as the Budget for the following categories does not exceed the amount stated:
• Administration $ 8,229,818
• Planning, Environmental and Construction $ 1,873,244
• Toll Operations $ 7,954,689
• Debt Service $ 96,497,268
and subject to controls in place under the 1997 and 2014 Indentures of Trust, the Board approved Contracts and Procurement Manual, Investment Policy, Staffing and Compensation Plan, and finally the Agency’s enabling legislation.
3. Directs the staff to forward the approved amendment to the Annual Budget for FY 2015 to the trustee.
The effect of this resolution is only to amend the budgeted amounts and not to supersede the previous resolutions for FY 2015 in any other respect.
Hills Transportation Corridor Agency.
Scott Schoeffel, Chairman
RESOLUTION NO. S2014-12
A RESOLUTION OF THE BOARD OF DIRECTORS OF
THE SAN JOAQUIN HILLS TRANSPORTATION CORRIDOR AGENCY AMENDING THE BUDGET FOR FISCAL YEAR 2015
ATTEST:
I, ________________, Clerk of the Board of the San Joaquin Hills Transportation Corridor Agency hereby certify that the foregoing Resolution No. S2014-12 was duly adopted on November 13, 2014 by the Board of Directors of the San Joaquin Hills Transportation Corridor Agency by the following vote:
Yes:
No:
Absent:
Abstain:
Kathleen Loch, Clerk of the Board
San Joaquin Hills Transportation Corridor Agency
Sherri McKaig
Assistant Secretary to the Board
Foothill/Eastern Transportation Corridor Agency
125 Pacifica, Irvine, CA 92618 949/754-3400 FAX 949/754-3467
DATE: November 13, 2014
TO: Foothill/Eastern Transportation Corridor Agency Board of Directors
FROM: David Lowe, Acting Chief Engineer
SUBJECT: State Route 241 Wildlife Safety Fence Improvement Project – Phase 2
STAFF RECOMMENDATION:
1.Authorize the chief executive officer (CEO) to implement the second phase of the State Route (SR) 241 wildlife safety fence improvements project by executing a change order with Crown Fence Company (Crown Fence), under contract no. K000869, at a lump-sum cost of $3,974,710.
2.Authorize the CEO to amend the existing contract (Contract K000906) with Ghirardelli Associates (Ghirardelli) for construction engineering management services, at a cost not-to- exceed $332,891.
3.Authorize the CEO to make additional changes deemed necessary and execute future amendments within five percent ($215,380) of the above contracts without further action by the Board of Directors.
BACKGROUND:
Prior to the Foothill/Eastern Transportation Corridor Agency (agency) initiating construction on SR 241 (the portion between SR 133 north to SR 91), the agency was required to consult with the U.S. Fish and Wildlife Service (USFWS) under Section 7 of the federal Endangered Species Act, and obtain a biological opinion (BO) for the 241 Toll Road. The BO analyzed the project’s potential impacts on federally-listed plant and animal species, and included specific Terms and Conditions to minimize, or offset, these impacts. A portion of these Terms and Conditions required the agency to install wildlife undercrossings and conduct wildlife movement studies to determine their
November 13, 2014 File No. 2014F-028 Page 2
effectiveness. Based on this monitoring data, USFWS would provide concurrence that the agency satisfied the terms of the BO or require the agency to perform additional corrective measures.
Construction of SR 241 was completed in 1998. Between 1999 and 2003, the agency conducted wildlife movement studies at four undercrossings to determine if they were being utilized by wildlife. These undercrossings included Windy Ridge, SCE Easement, Oak Canyon and Hicks Canyon Haul Road.
In 2004, agency staff submitted the final wildlife movement study to USFWS and requested written concurrence that the agency had met the BO’s Terms and Conditions for the wildlife crossings and fencing. USFWS responded in 2009 expressing concerns over the efficacy of the undercrossings for preventing animal-vehicle collisions. These concerns were raised after they reviewed data collected by the United States Geological Survey on animal-vehicle collisions and wildlife movement studies within the vicinity of SR 241. To address these concerns, improve the function of the existing undercrossings and reduce animal-vehicle collisions, USFWS requested that the agency provide corrective measures to ensure the wildlife undercrossings function as designed.
To implement these recommendations and maintain compliance with the BO, the Board in 2011 authorized staff to enter into a contract with the U.C. Davis Wildlife Health Center (UC Davis) to develop a plan that was consistent with USFWS’s direction. The UC Davis team developed a plan that would improve the wildlife fence and reduce the occurrence of animal-vehicle collisions.
The wildlife safety fence improvement project consists of constructing a new fence along each side of SR 241 that ranges from 10’ – 12’ in height, includes 18” outriggers to deter animals from climbing over the fence and onto the toll road, burying the fence 24” into the ground to prevent animals, such as coyotes, from digging under the fence and getting onto the road, and constructing jump-out ramps to allow animals that inadvertently gain entry onto the road a way to ‘jump-out’ of the highway and back into the open space. This robust design is the first of its kind and can be used as a model for other transportation projects across the country to reduce the likelihood of animal- vehicle collisions.
To proceed with UC Davis’ recommendations, staff initiated a competitive bidding process to solicit construction bids for the 5.3 mile project. The solicitation was structured to require bid prices that enabled the agency to phase the implementation of the project. Crown Fence was selected as the project’s successful bidder. The Board of Directors authorized Phase 1 of the project in December 2013. The first phase of the project has constructed 2.4 miles of the most critically needed fencing along SR 241 at a cost of $3,150,753 under the contract with Crown Fence.
Construction engineering management services were competitively selected based on a qualifications based selection process for All Electronic Tolling (AET). Staff negotiated a $197,050 construction engineering management services task order with Ghirardelli for Phase 1
SR 241 Wildlife Safety Fence Improvement Project – Phase 2 Report No. 9
November 13, 2014 File No. 2014F-028
Page 3
of the wildlife safety fence improvement project. This task order was approved by the Board in December 2013.
DISCUSSION:
With the completion of Phase 1, staff recommends that the CEO be authorized to implement the second phase of this project by executing a change order with Crown Fence and amendment with Ghirardelli. Completion of Phase 2 will provide for a seamless continuation of the project and would allow mowing activities to occur outside of the California gnatcatcher breeding season (February 15 – August 30), as required by the project’s amended BO. The price for the work is based on the original competitive bid from Crown Fence. This portion of the project is expected to be complete by June 30, 2015.
Staff’s recommendation to execute Phase 2 of the project with these two companies is based upon their performance throughout Phase 1, including their responsiveness to staff’s and Caltrans’ requests for information, field meetings, continuity in the project, and cost savings due to their existing on-site mobilization.
BUDGET:
Funding for the above contracts in the amount of $4,307,601 has been included in the adopted Fiscal Year 2015 budget.
CONCLUSION:
During the initial construction of SR 241 (SR 133 north to SR 91), USFWS required the agency to construct wildlife undercrossings and conduct wildlife movement studies for five years. As a result of this monitoring effort, USFWS required the agency to implement corrective measures to reduce the likelihood of animal-vehicle collisions. These corrective measures include the construction of a new wildlife safety fence along each side of the project area. In 2013, staff completed a competitive bid process for a phased 5.3 mile portion of the fence project. Phase 1 (approximately 2.4 miles) of the project was authorized by the Board in December 2013 with the award of contract to Crown Fence. Staff is now requesting authorization of Phase 2 (approximately 2.9 miles). Approval of Phase 2 will provide for a seamless continuation of project construction and maintain compliance with USFWS requirements. Future project phases will be conditional upon Board approval.
November 13, 2014 File No. 2014F-028 Page 4
PROCUREMENT SUMMARY REPORT
Report No. 09
File No. 2014F-028
Contract #: K000869 Change Order #: 3
Title: Phase 2 – SR 241 Fence Improvement Project Contractor/Consultant/Vendor: Crown Fence Company
Procurement Process
Type: Competitive Bid
Award Criteria: Lowest Responsive Bid Price: Lump Sum $3,974,710 Notes:
Change Order No. 3 implements and authorizes Phase 2 of the SR 241 Fence Improvement Project. The change order augments the contract’s scope to include Phase 2 services and increases its value by $3,974,710. All other contract terms and conditions remain unchanged. The change order prices are based on unit prices provided in the original bid.
Contract No. K000869 Compensation:
Original Lump Sum Price $2,908,967.36 Phase 1 Services
Change Order No. 1 $ 272,604.62 Additional and Revised Scope Items
Change Order No. 2 ($30,819.41) Reduced Scope
Proposed Change Order No. 3 $3,974,710.00 Phase 2 Services
PROCUREMENT SUMMARY REPORT
Report No. 09
File No. 2014F-028
Contract #: K000906
Amendment # 2
Title: Phase 2 – SR 241 Fence Improvement Project Construction Engineering Management Services Consultant: Ghirardelli Associates Inc.
Procurement Process
Type: Negotiated Amendment Award Criteria: Continuity of Service Negotiated Price: Not-to-Exceed $332,891
Notes: Amendment No. 2 provides for Consultant’s construction engineering management services (“CEM Services”) in support of Phase 2 of the 241 Fence Improvement Project.
The Phase 2 CEM Services are a continuation of the existing contract with Consultant. Staff is pleased with the Consultant’s Phase 1 CEM Services.
Amendment 2 does not revise any of the Contract’s terms and conditions apart from the addition of Phase 2 CEM Services to the Contract’s scope and the increase in its Not-to-Exceed value. Consultant’s hourly rates remain unchanged from Phase 1. Staff reviewed Consultant’s cost proposal and found it to be reasonable and fair.
Contract No. K000906 Compensation:
Original NTE Amount: $197,046.22
Amendment No. 1 $0.00
Proposed Amendment No. 2 $332,891.00