This section includes requirements to be applied to the individual projects. The main vehicle for the control of design and production management is the RIBA plan of work. The defined procedures are applied at the appropriate stage.
3.1 Plan of work
RIBA Plan of work:
establish the use of a plan of work such as that published by the RIBA
7.3.1 Design and development planning
Quality plans:
Determine the format and use of quality plans for individual projects of various sizes and complexity; determine the method of organising the documents comprising, and demonstrating compliance with, the quality plan. (See Topic paper 6)
5.4.2 Quality management system planning 7.1 Planning of product realisation 7.3.1 Design and development planning
3.2 Design control
The design team:
Establish procedures for briefing design team members, including consultants, define roles, brief requirements and the means of communication etc.
7.3.1 Design and development planning 7.4.2 Purchasing information
Design input:
Establish procedures for ensuring that design input, including the statement of requirements, regulations, technical data, manufactures data is relevant and current. The input data is to be identified and documented and reviewed.
7.2.1 Determination of requirements related to the product
7.3.2 Design and development inputs
Verification of technical data:
Establish procedures to ensure that technical data used in the design process is appropriate, current, and from a reliable source.
7.2.1 Determination of requirements related to the product
7.3.2 Design and development inputs Statutory authorities and utilities:
Establish procedures for ensuring that timely negotiations are carried and requirements of authorities and utilities are complied with.
7.2.1 Determination of requirements related to the product
7.3.2 Design and development inputs CDM Regulations:
Define procedures to ensure compliance with the requirements during the design stage.
7.2.1 Determination of requirements related to the product
7.3.2 Design and development inputs Calculations:
Define procedures for performing, recording and checking calculations during the design stage.
Design reviews:
Establish a procedure for reviewing the design at appropriate stages with all involved; the purpose of the review is to ensure that design satisfies the design input requirements, is practical and buildable; these reviews should be distinct from project progress meetings.
7.3.4 Design and development review 7.3.5 Design and development verification
Brief change control:
establish procedures to document and obtain approval to any changes in the brief, whether instigated by the design team or the client; particularly those that have financial or programme implications
7.2.2 Review of requirements related to the product
7.3.7 Control of design and development changes
3.3 Production control
Programme and progress:
Establish procedures for programming the work and ascertaining the progress. Alternative systems may be needed for large and small jobs.
6.3 Infrastructure 6.4 Work environment
7.5.1 Control of production and service provision
7.5.2 Validation of processes for production and service provision
Drawing production, Standard drawings, CAD:
Establish procedures for the production of drawings (e.g. BS1192, CPIC Production Information Code5) and the method of recording revisions; include procedures for CAD and standard drawings if applicable.
6.3 Infrastructure 6.4 Work environment
7.5.1 Control of production and service provision
7.5.2 Validation of processes for production and service provision
Project specifications, schedules etc.:
Establish procedures for the production of project specifications from standard or reference specifications (e.g. CPIC Production Information Code5, NBS).
6.3 Infrastructure 6.4 Work environment
7.5.1 Control of production and service provision
7.5.2 Validation of processes for production and service provision
Proprietary products:
Establish procedures for reviewing proprietary products selected for incorporation in the design; consider recommendations, inspection of installed examples, test certificates, QA certificates etc.
7.4.2 Purchasing information
Checking and approval:
It may be convenient here, at the end of production control,
3.4 Tender action
Tender invitation:
Define procedures for preparing tender lists, collating tender documents, establishing tender period.
7.5.1 Control of production and service provision
7.5.5 Preservation of product Receipt of tenders, tender let:
Define procedures for receiving tenders, checking for acceptability and reporting to the client, and signing the construction contract.
Contract documents:
Establish procedures for safeguarding contract documents.
7.5.1 Control of production and service provision
7.5.5 Preservation of product
3.5 Post contract services
Construction information:
Establish procedures for delivering construction information to the contractor. Agree outstanding
information with contractor and dates for delivery. Further design may depend on information from the contractor.
7.5.1 Control of production and service provision
7.5.5 Preservation of product
Inspection of the works:
Define the responsibilities and procedures for administering the contract; consider inspection and progress of the work, attending meetings, witnessing tests, evaluating contractors alternative offers.
7.5.1 Control of production and service provision
Architect’s instructions:
Define the procedures for issuing architects instructions and their classification to assist feedback.
7.3.6 Design and development validation 8.3 Control of nonconforming product Interim and final valuations
Define procedures for valuing the works and issuing the appropriate certificates for payment.
7.5.1 Control of production and service provision
CDM Regulations:
Define procedures for satisfying the regulations during the construction stage.
Practical completion:
Define procedures for final inspection of the works, production of ‘as built’ drawings, compilation of defects list, hand over of the building to the client etc.
7.5.1 Control of production and service provision
7.3.6 Design and development validation Defects liability period:
Define procedures for identifying and recording defects, confirming remedial action by the contractor and issuing the appropriate certificate.
7.5.1 Control of production and service provision
3.6 Feed-back
Architect’s instructions:
Define procedures to review the effectiveness of the project documentation during the construction stage.
7.3.6 Design and development validation
Project evaluation:
Define procedures for evaluating the performance of the design team and contractor, consider the working relationships, communications, programme keeping, effectiveness of the design solutions, adequacy of the documentation.
7.3.6 Design and development validation 8.5.2 Corrective action
8.5.3 Preventive action
Performance reports:
Define procedures for evaluating and recording the performance of contractors and consultants, ensure that these are reviewed and approved lists annotated.
7.4.1 Purchasing process
Customer feedback:
Define procedures for identifying, recording and reviewing comments and complaints from clients and customers in the widest sense i.e. Contractors, consultants, and subsequent users.
8.5.2 Corrective action 8.5.3 Preventive action